Using the AutoPrompt | HP 350, 330 instruction

Using the AutoPrompt

Whenever you place a paper document into the loading tray of your HP OfficeJet, the AutoPrompt will be displayed on your PC screen. You can either choose the AutoPrompt on your PC screen to fax, copy, or scan the document, or use the HP OfficeJet front panel buttons to fax or copy your document.

NWhen you press the Fax button, an abbreviated Send Fax dialog box displays. Enter the name and fax number of the recipient, plus the total number of pages being faxed (including the PC fax cover sheet, if there is one).

NTo send a paper fax, click the Send Fax button.

NWhen you press the Copy button, a Copy dialog box displays, allowing you to select the number of copies, as well as the reduction or contrast setting.

NWhen you press the Scan button, the Scan Options dialog box displays. You must specify a PC filename for your scanned document. Additionally, you can select the resolution, adjust the contrast, or invert the image.

NFor HP OfficeJet Model 350 users, who have already installed their OmniPage Limited Edition software, a fourth option, Scan with OCR, is also available. (Scanning with OCR, which stands for Optical Character Recognition, means that as the document is scanned,

recognized characters are captured into a file you can open in your word processor and edit.) The factory set directory for scanned files

is C:\OPLIMIT. After your document is scanned, you can save it in a file on your PC by specifying a filename and filetype.

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HP 350, 330 manual Using the AutoPrompt

Contents

HP OfficeJet Model 330 and Model Potential Shock Hazard Safety Information Contents Faxing and Scanning Sending from and Receiving to Your PC Page Making Copies and Printing Using the Front Panel Reference HP OfficeJet Printer/Fax/Copier/Scann er If You Dont Read Anything ElseAutoPrompt HP OfficeJet Series 300 Manager Windows software General Key Things to Remember about Faxing Ruhzruglll Ruhzrugly Using the AutoPrompt Ruhzrugy Sending a paper fax using the AutoPrompt Scanning using the AutoPrompt Copying using the AutoPrompt Turning off AutoPrompt Turning on AutoPrompt again Turning off and on the AutoPrompt Send Fax button Sending a Fax Directly from Your PCName and Fax RUHZRUGsl-47L Sending a Paper Fax Using the Front Panel Ruhzrug sl-47b Making Copies Using the Front Panel Using HP OfficeJet Manager Introducing HP OfficeJet Manager Running the HP OfficeJet Manager Using the HP OfficeJet Manager Help System Running Eclipse FAX SE From the HP OfficeJet Manager Using the File MenuCleaning the Print Cartridge Modifying Device Settings Using the OfficeJet Setup MenuDialing Mode=Tone Redial=On Setting is Distinctive Ring=Off Backup Reception=OnRemote Service=Off Beeps=On, Ring and Beep Volume=Soft Changing the Header for Your Outgoing Faxes Using Send Fax Setup Setting Automatic Redial Option Selecting Dialing Mode Setting up Speed Dialing for Paper Faxes Only Special Characters Use in Fax Numbers Choose OfficeJet Setup/Speed Dial SetupStoring Speed Dial Codes for Individuals Storing Speed Dial Codes for Groups Select Speed Dial Setup from the OfficeJet Setup menu Changing the contrast Changing the resolutionChanging Send Fax Quality Using Receive Fax Setup If This Is Your Situation This setting Selecting Auto or Manual Receive Mode for incoming faxesChanging the number of rings to answer Choose Setting Backup Reception Setting Automatic Reduction Silent Detect Receive Mode is set to AutoDistinctive Ring Changing the Loaded Paper Size Remote Service Reducing Copies of Originals Setting DOS Printing Options Use this printer driver For this type of printer support Type of Sound Occurs When Adjust using Controlling Sound SettingsRing and Beep Volume Ringer When, AutoPrompt, and PC Faxing Using the Options MenuBeing notified of errors or warnings Using the AutoPrompt Including a PC-fax header Setting PC Faxing optionsEnabling or disabling PC Faxing Routing Received Faxes Printing a Fax Log Report Automatically Printing Logs and ReportsPrinting Fax Logs Log, and Print Reports Description Heading Result Pages Type Date Time Duration Diagnostic Speed Dial Report Printing HP OfficeJet Reports HP OfficeJet Speed Dial Report for Menu Settings Report Normal Error only* Send or error Send only OffSoft Tone CR only PC-8Off Portrait Letter 100% Ready Self Test Report Error onlyAcme Co 619 Letter 8.5x11 Heading These faxes were not completely sent Sending Paper Faxes Dialing from the front panel What You Need to Know Redial/Pause Enabled Sending a Paper Fax Using the AutoPromptPage Press the Speed Dial button and a 2-digit code Sending a Paper Fax Using the Front Panel Helpful Hints Press Start to send Sending Paper Faxes To Multiple Fax NumbersPress Enter/Save not Start/ Copy Sending a Paper Fax At a Future Time Fax Settings Send Fax Later Or press Speed Dial and a two-digit code number Store fax now? 1=Yes 2=No Menu Fax Settings Polling Setup Asking to Receive a Fax from Another Fax Machine Polling These buttons Adjusting the Resolution Fax/Copy Contrast Adjusting the Contrast Faxing Scanning Sending from Receiving to Your PC Page Introducing Eclipse FAX SE Using Eclipse FAX SE Using the Help System Sending PC Faxes Preparing to send a fax Send Setup Standard Viewing the Eclipse FAX SE Cover Pages Roundbox Halfpage Thinline Sending a fax From a Windows application Company box Phonebook box Using the Clear Button Modifying the selected phonebook Page Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Page All Faxes Changing the display Viewing Fax Information Viewing Faxes Rescheduling a fax Resending a fax from the Send Log Deleting faxes Printing the Send LogPrinting a fax Sending a fax To more than one recipient Duplicate button Page Adding entries from other applications Using Speed Dial for paper faxesAdding a New Phonebook Using Eclipse FAX SE to add a new Phonebook Name box Adding names to a Phonebook Modifying a Phonebook Creating a group of names from one or more Phonebooks Deleting a Phonebook Using the Remove Button Modifying a Phonebook from the Send Fax Dialog Box Importing a file of existing entries Importing names Fax numbers from other applicationsPage Receiving Faxes to Your PC Receiving a fax to your PC Receive Setup Show to display Unread Faxes, Read Faxes, or All Faxes Using the Receive Log To view, print, or delete faxes Deleting Faxes Forwarding a Fax Printing selected pages A fax from the Send or Receive Log Printing Faxes and FilesPrinting an entire fax From the Send or Receive Log Printing a file from Eclipse FAX SE Viewing a fax Using Menus Toolbars to View Faxes View menu Menu Choose View/ResetZooming in on a Tool Name Use this tool to Tools menuView toolbar Tool Name Use this tool to Opening a Page from Thumbnail View Thumbnail toolbar Scanning Information, refer to your OmniPage Limited Edition manual Scanning and faxing Scanning using Eclipse Fax SEPage Using Eclipse Fax SE to scan and view, or print Page Faxing a document to a file Using Advanced Eclipse FAX SE Features Fax to File button Faxing a saved file from Eclipse FAX SE Adding text to a fax Preparing the document Method 3`Adding text to a fax from the Send or Receive Log Adding text with the Edit toolbar Page Adding an image to a PC fax Page Using the Place Image Window to Add an Image Page Collecting Documents Sending Multiple Documents as a Fax Append Pages button Using the Collect dialog box Page Page Adding an Image to Cover Pages Page Choose Edit/Select Using Letterhead Second Sheets in faxes Method 2 Scanning Your Existing Letterhead Creating Letterhead and Second SheetsMethod 1 Faxing Your Existing Letterhead to a File Method 3 Creating Letterhead in Eclipse FAX SE FAX SE Saving Letterhead and Second Sheets Files in EclipsePage Fax Preview button Sending faxes with Letterhead and Second Sheets Using the Fax Preview Feature Setting the New Page Paper Size Making Copies and Printing Description Size Choosing media Tips for Loading Paper and Other Media Using the AutoPrompt to Make Copies Using the Front Panel to Make Copies Helpful Hints Ready Auto Apr-23-96 1030 AM Print Setup Commands for Selected Windows Applications Using the HP OfficeJet Printer Options Opening HP OfficeJet Printer Options Option Use Whenever You Need To Print Printout Reviewing the Printer Settings Media Size Option Use Whenever You Need To Print OrientationMedia Intensity Choosing the Grayscale OptionsUse Whenever You Need To Print Halftoning Printing Envelopes With Windows Applications Loading Envelopes Envelope guide Using the Front Panel When and How To Use the Front Panel Load/Eject Using the Menu Buttons Entering Words and Symbols Do this Using These buttonsMoving from one menu to another For this display Do this Press Enter/Save to save Changing the Header for Your Outgoing Faxes Using Send Fax SetupMenu Time/Date, Header Fax Header Menu Changing the Send Fax Quality Adjusting the ContrastAdjusting the Resolution Paper Size Changing the Loaded Paper Size Setting Up a Speed Dial Group Using Speed Dial SetupInserting a Pause in a Speed Dial Number Ring/Beep Volume Phone SetupDialing Mode Auto Redial Controlling Sounds Using Receive Fax Setup Scheduling a Fax Printer SettingsControlling the Appearance of Your Printed Documents Send Fax Later Copier Settings Copy Reduction Clean the Print CartridgeClean Pen Changing Copy Reduction Troubleshooting & Maintenance When you need help Troubleshooting Whom to call if youre in the United States MST Whom to call if youre in Canada Mailing address For this error condition Heres how youll be notified Error Notification Beeps, Blinking Light, MessagesAn error interrupted an activity in progress Serious internal problem was detected Understanding the Displayed Messages Delayed fax Copy cancelledFax cancelled Close cover Unknown Fax failed fromFax in memory Memory full Fax poll failed DisabledFax printing Fax reception Before Start Time Load documentPress Stop Open cover Load pen Clear fax jamOut of ink Replace pen Out of paper Poll cancelledFor fax/copy Paper load failed Waiting for data For further print data Report cancelledOut of fax paper Redial pending Stored data lost Call for serviceCheck Settings Record the error number, then do one of the following Turn power off Turn power off/onNnn Clear print jam Waiting to dial Waiting for poll Lines or dots are Solving Problems While Printing, Faxing, or CopyingMissing from Characters Cartridge has Print cartridge are Dried ink on Clogged Nose Print On my print Think the nozzlesCartridge are Clogged Last Cant get the font My phone call is cut off when I try to make a copy Fax from my Cant receive aExtension phones Incoming calls Arent being Call Never answers aEclipse Fax SE Doesnt work on Instead.receipt PC faxes quitDuring sending Maintaining Your HP OfficeJet Changing the Print Cartridge Remove both pieces of tape Reference Resolutionn Product Specifications Paper Weight Compatibility Copy Speed Ordering Information Supply/Accessory Number Warranty Information Obtaining a Material Safety Data Sheet MsdsOne-Year Limited Warranty Exclusions Regulatory Information Warranty LimitationsPage Page Telephone Network DOC Requirements Page Index Page Page Page Page Page