Key Things to Remember about Faxing, General | HP 330, 350 manual

Key Things to Remember about Faxing

In General

NSome of the settings that you can make with the HP OfficeJet Manager apply to both PC and paper faxes; others apply only to paper faxes. For details, see "Modifying Device Settings" in chapter 1.

NUse Eclipse FAX SE to set up phonebook entries. Phonebook entries are used for PC faxes only.

NUse the HP OfficeJet Manager to set up speed dial entries. Speed dial entries are used only for sending paper faxes from the HP OfficeJet front panel.

Sending Faxes

NYou can load your paper document in the loading tray, then return to your PC to send it using the AutoPrompt. You can even use the AutoPrompt to include a PC cover page with your paper fax.

NYou can also send paper faxes using the front panel buttons.

NYou can send PC faxes from any Windows application by selecting E-FAX on OfficeJet as your printer.

NYou can also use Eclipse FAX SE to fax quick notes and scan documents to your PC. (The AutoPrompt is a quick and easy way to scan documents to your PC.)

NTo set the resolution for PC faxes, use Send Setup in Eclipse FAX SE, not the Resolution button on the device.

Receiving Faxes

NUse the HP OfficeJet Manager to specify whether received faxes should be printed or sent to the PC.

NUse Eclipse FAX SE to view and print faxes received to your PC.

)RUHZRUGLL

Image 10

HP 330, 350 manual Key Things to Remember about Faxing, General

Contents

HP OfficeJet Model 330 and Model Safety Information Potential Shock Hazard Contents Faxing and Scanning Sending from and Receiving to Your PC Page Making Copies and Printing Using the Front Panel Reference AutoPrompt If You Dont Read Anything ElseHP OfficeJet Printer/Fax/Copier/Scann er HP OfficeJet Series 300 Manager Windows software Key Things to Remember about Faxing General Ruhzruglll Using the AutoPrompt Ruhzrugly Sending a paper fax using the AutoPrompt Ruhzrugy Copying using the AutoPrompt Scanning using the AutoPrompt Turning off and on the AutoPrompt Turning off AutoPrompt Turning on AutoPrompt again Name and Fax Sending a Fax Directly from Your PCSend Fax button Sending a Paper Fax Using the Front Panel RUHZRUGsl-47L Making Copies Using the Front Panel Ruhzrug sl-47b Using HP OfficeJet Manager Introducing HP OfficeJet Manager Running the HP OfficeJet Manager Using the HP OfficeJet Manager Help System Cleaning the Print Cartridge Using the File MenuRunning Eclipse FAX SE From the HP OfficeJet Manager Dialing Mode=Tone Using the OfficeJet Setup MenuModifying Device Settings Redial=On Remote Service=Off Backup Reception=OnSetting is Distinctive Ring=Off Beeps=On, Ring and Beep Volume=Soft Using Send Fax Setup Changing the Header for Your Outgoing Faxes Selecting Dialing Mode Setting Automatic Redial Option Setting up Speed Dialing for Paper Faxes Only Storing Speed Dial Codes for Individuals Choose OfficeJet Setup/Speed Dial SetupSpecial Characters Use in Fax Numbers Select Speed Dial Setup from the OfficeJet Setup menu Storing Speed Dial Codes for Groups Changing Send Fax Quality Changing the resolutionChanging the contrast Using Receive Fax Setup Changing the number of rings to answer Selecting Auto or Manual Receive Mode for incoming faxesIf This Is Your Situation This setting Choose Setting Automatic Reduction Setting Backup Reception Distinctive Ring Receive Mode is set to AutoSilent Detect Remote Service Changing the Loaded Paper Size Setting DOS Printing Options Reducing Copies of Originals Use this printer driver For this type of printer support Ring and Beep Volume Controlling Sound SettingsType of Sound Occurs When Adjust using Ringer Being notified of errors or warnings Using the Options MenuWhen, AutoPrompt, and PC Faxing Using the AutoPrompt Enabling or disabling PC Faxing Setting PC Faxing optionsIncluding a PC-fax header Routing Received Faxes Printing Fax Logs Printing Logs and ReportsPrinting a Fax Log Report Automatically Log, and Print Reports Heading Description Result Pages Type Date Time Duration Diagnostic Printing HP OfficeJet Reports Speed Dial Report HP OfficeJet Speed Dial Report for Menu Settings Report Soft Error only* Send or error Send only OffNormal Tone Off Portrait PC-8CR only Letter Ready 100% Acme Co 619 Error onlySelf Test Report Letter 8.5x11 Heading These faxes were not completely sent Sending Paper Faxes What You Need to Know Dialing from the front panel Redial/Pause Sending a Paper Fax Using the AutoPrompt EnabledPage Sending a Paper Fax Using the Front Panel Press the Speed Dial button and a 2-digit code Helpful Hints Press Enter/Save not Start/ Copy Sending Paper Faxes To Multiple Fax NumbersPress Start to send Fax Settings Send Fax Later Sending a Paper Fax At a Future Time Store fax now? 1=Yes 2=No Or press Speed Dial and a two-digit code number Polling Setup Menu Fax Settings Asking to Receive a Fax from Another Fax Machine Polling Adjusting the Resolution These buttons Adjusting the Contrast Fax/Copy Contrast Faxing Scanning Sending from Receiving to Your PC Page Introducing Eclipse FAX SE Using Eclipse FAX SE Using the Help System Preparing to send a fax Send Setup Sending PC Faxes Standard Viewing the Eclipse FAX SE Cover Pages Roundbox Halfpage Thinline Sending a fax From a Windows application Using the Clear Button Company box Phonebook box Modifying the selected phonebook Page Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Page Changing the display All Faxes Viewing Faxes Viewing Fax Information Rescheduling a fax Resending a fax from the Send Log Printing a fax Printing the Send LogDeleting faxes Sending a fax To more than one recipient Duplicate button Page Adding a New Phonebook Using Speed Dial for paper faxesAdding entries from other applications Using Eclipse FAX SE to add a new Phonebook Adding names to a Phonebook Name box Modifying a Phonebook Deleting a Phonebook Creating a group of names from one or more Phonebooks Using the Remove Button Modifying a Phonebook from the Send Fax Dialog Box Importing names Fax numbers from other applications Importing a file of existing entriesPage Receiving a fax to your PC Receive Setup Receiving Faxes to Your PC Using the Receive Log To view, print, or delete faxes Show to display Unread Faxes, Read Faxes, or All Faxes Deleting Faxes Forwarding a Fax Printing an entire fax From the Send or Receive Log Printing Faxes and FilesPrinting selected pages A fax from the Send or Receive Log Printing a file from Eclipse FAX SE Using Menus Toolbars to View Faxes Viewing a fax View menu Zooming in on a Choose View/ResetMenu View toolbar Tools menuTool Name Use this tool to Tool Name Use this tool to Thumbnail toolbar Opening a Page from Thumbnail View Scanning Information, refer to your OmniPage Limited Edition manual Scanning using Eclipse Fax SE Scanning and faxingPage Using Eclipse Fax SE to scan and view, or print Page Using Advanced Eclipse FAX SE Features Faxing a document to a file Fax to File button Faxing a saved file from Eclipse FAX SE Adding text to a fax Preparing the document Method 3`Adding text to a fax from the Send or Receive Log Adding text with the Edit toolbar Page Adding an image to a PC fax Page Using the Place Image Window to Add an Image Page Sending Multiple Documents as a Fax Collecting Documents Append Pages button Using the Collect dialog box Page Page Adding an Image to Cover Pages Page Choose Edit/Select Using Letterhead Second Sheets in faxes Method 1 Faxing Your Existing Letterhead to a File Creating Letterhead and Second SheetsMethod 2 Scanning Your Existing Letterhead Method 3 Creating Letterhead in Eclipse FAX SE Saving Letterhead and Second Sheets Files in Eclipse FAX SEPage Sending faxes with Letterhead and Second Sheets Fax Preview button Using the Fax Preview Feature Setting the New Page Paper Size Making Copies and Printing Choosing media Description Size Tips for Loading Paper and Other Media Using the AutoPrompt to Make Copies Using the Front Panel to Make Copies Helpful Hints Ready Auto Apr-23-96 1030 AM Using the HP OfficeJet Printer Options Print Setup Commands for Selected Windows Applications Opening HP OfficeJet Printer Options Reviewing the Printer Settings Option Use Whenever You Need To Print Printout Media Option Use Whenever You Need To Print OrientationMedia Size Use Whenever You Need To Print Halftoning Choosing the Grayscale OptionsIntensity Printing Envelopes With Windows Applications Loading Envelopes Envelope guide Using the Front Panel When and How To Use the Front Panel Using the Menu Buttons Load/Eject Moving from one menu to another Do this Using These buttonsEntering Words and Symbols For this display Do this Press Enter/Save to save Menu Time/Date, Header Fax Header Using Send Fax SetupChanging the Header for Your Outgoing Faxes Menu Adjusting the Resolution Adjusting the ContrastChanging the Send Fax Quality Changing the Loaded Paper Size Paper Size Inserting a Pause in a Speed Dial Using Speed Dial SetupSetting Up a Speed Dial Group Number Dialing Mode Auto Redial Phone SetupRing/Beep Volume Controlling Sounds Using Receive Fax Setup Controlling the Appearance of Your Printed Documents Printer SettingsScheduling a Fax Send Fax Later Clean Pen Clean the Print CartridgeCopier Settings Copy Reduction Changing Copy Reduction Troubleshooting & Maintenance Troubleshooting When you need help Whom to call if youre in the United States MST Whom to call if youre in Canada Mailing address An error interrupted an activity in progress Error Notification Beeps, Blinking Light, MessagesFor this error condition Heres how youll be notified Serious internal problem was detected Understanding the Displayed Messages Fax cancelled Copy cancelledDelayed fax Close cover Fax in memory Fax failed fromUnknown Memory full Fax printing DisabledFax poll failed Fax reception Press Stop Load documentBefore Start Time Open cover Out of ink Clear fax jamLoad pen Replace pen For fax/copy Poll cancelledOut of paper Paper load failed Out of fax paper Report cancelledWaiting for data For further print data Redial pending Check Settings Call for serviceStored data lost Record the error number, then do one of the following Nnn Turn power off/onTurn power off Clear print jam Waiting for poll Waiting to dial Missing from Solving Problems While Printing, Faxing, or CopyingLines or dots are Characters Print Cartridge has Print cartridge are Dried ink on Clogged Nose Cartridge are Think the nozzlesOn my print Clogged Last My phone call is cut off when I try to make a copy Cant get the font Extension phones Incoming calls Cant receive aFax from my Arent being Eclipse Fax SE Never answers aCall Doesnt work on During sending PC faxes quitInstead.receipt Maintaining Your HP OfficeJet Changing the Print Cartridge Remove both pieces of tape Reference Product Specifications Resolutionn Paper Weight Compatibility Copy Speed Supply/Accessory Number Ordering Information One-Year Limited Warranty Obtaining a Material Safety Data Sheet MsdsWarranty Information Exclusions Warranty Limitations Regulatory InformationPage Page Telephone Network DOC Requirements Page Index Page Page Page Page Page