Introducing HP OfficeJet Manager | HP 330, 350 manual

Introducing the

HP OfficeJet Manager

In this chapter, you will learn how to use the HP OfficeJet Manager, a software application program that allows you to manage tasks such as monitoring the status of your HP OfficeJet, printing logs and reports, and modifying device settings that were preinstalled at the

factory. All of the information in this chapter can also be found in the HP OfficeJet Manager's online help system.

1.To access the HP OfficeJet Manager, first make sure you have Windows 3.1 running on your PC.

2.Find the HP OfficeJet Series 300 window on your Program Manager screen. If it is minimized, (that is, it displays as an icon on your screen), double-click the icon to open it.

The HP OfficeJet Series 300 window displays several icons, among which are the HP OfficeJet Manager and Eclipse Fax SE. Eclipse Fax SE is a software program that allows you to manage tasks such as scanning, receiving, sending and printing faxes from the PC, and is covered in detail in chapter 3.

The HP OfficeJet

Manager icon

3.Click the HP OfficeJet Manager icon.

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HP 330, 350 manual Introducing HP OfficeJet Manager

Contents

HP OfficeJet Model 330 and Model Safety Information Potential Shock Hazard Contents Faxing and Scanning Sending from and Receiving to Your PC Page Making Copies and Printing Using the Front Panel Reference If You Dont Read Anything Else HP OfficeJet Printer/Fax/Copier/Scann erAutoPrompt HP OfficeJet Series 300 Manager Windows software Key Things to Remember about Faxing General Ruhzruglll Using the AutoPrompt Ruhzrugly Sending a paper fax using the AutoPrompt Ruhzrugy Copying using the AutoPrompt Scanning using the AutoPrompt Turning off and on the AutoPrompt Turning off AutoPrompt Turning on AutoPrompt again Send Fax button Sending a Fax Directly from Your PCName and Fax Sending a Paper Fax Using the Front Panel RUHZRUGsl-47L Making Copies Using the Front Panel Ruhzrug sl-47b Using HP OfficeJet Manager Introducing HP OfficeJet Manager Running the HP OfficeJet Manager Using the HP OfficeJet Manager Help System Running Eclipse FAX SE From the HP OfficeJet Manager Using the File MenuCleaning the Print Cartridge Using the OfficeJet Setup Menu Modifying Device SettingsDialing Mode=Tone Redial=On Backup Reception=On Setting is Distinctive Ring=OffRemote Service=Off Beeps=On, Ring and Beep Volume=Soft Using Send Fax Setup Changing the Header for Your Outgoing Faxes Selecting Dialing Mode Setting Automatic Redial Option Setting up Speed Dialing for Paper Faxes Only Special Characters Use in Fax Numbers Choose OfficeJet Setup/Speed Dial SetupStoring Speed Dial Codes for Individuals Select Speed Dial Setup from the OfficeJet Setup menu Storing Speed Dial Codes for Groups Changing the contrast Changing the resolutionChanging Send Fax Quality Using Receive Fax Setup Selecting Auto or Manual Receive Mode for incoming faxes If This Is Your Situation This settingChanging the number of rings to answer Choose Setting Automatic Reduction Setting Backup Reception Silent Detect Receive Mode is set to AutoDistinctive Ring Remote Service Changing the Loaded Paper Size Setting DOS Printing Options Reducing Copies of Originals Use this printer driver For this type of printer support Controlling Sound Settings Type of Sound Occurs When Adjust usingRing and Beep Volume Ringer When, AutoPrompt, and PC Faxing Using the Options MenuBeing notified of errors or warnings Using the AutoPrompt Including a PC-fax header Setting PC Faxing optionsEnabling or disabling PC Faxing Routing Received Faxes Printing Logs and Reports Printing a Fax Log Report AutomaticallyPrinting Fax Logs Log, and Print Reports Heading Description Result Pages Type Date Time Duration Diagnostic Printing HP OfficeJet Reports Speed Dial Report HP OfficeJet Speed Dial Report for Menu Settings Report Error only* Send or error Send only Off NormalSoft Tone PC-8 CR onlyOff Portrait Letter Ready 100% Error only Self Test ReportAcme Co 619 Letter 8.5x11 Heading These faxes were not completely sent Sending Paper Faxes What You Need to Know Dialing from the front panel Redial/Pause Sending a Paper Fax Using the AutoPrompt EnabledPage Sending a Paper Fax Using the Front Panel Press the Speed Dial button and a 2-digit code Helpful Hints Press Start to send Sending Paper Faxes To Multiple Fax NumbersPress Enter/Save not Start/ Copy Fax Settings Send Fax Later Sending a Paper Fax At a Future Time Store fax now? 1=Yes 2=No Or press Speed Dial and a two-digit code number Polling Setup Menu Fax Settings Asking to Receive a Fax from Another Fax Machine Polling Adjusting the Resolution These buttons Adjusting the Contrast Fax/Copy Contrast Faxing Scanning Sending from Receiving to Your PC Page Introducing Eclipse FAX SE Using Eclipse FAX SE Using the Help System Preparing to send a fax Send Setup Sending PC Faxes Standard Viewing the Eclipse FAX SE Cover Pages Roundbox Halfpage Thinline Sending a fax From a Windows application Using the Clear Button Company box Phonebook box Modifying the selected phonebook Page Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Page Changing the display All Faxes Viewing Faxes Viewing Fax Information Rescheduling a fax Resending a fax from the Send Log Deleting faxes Printing the Send LogPrinting a fax Sending a fax To more than one recipient Duplicate button Page Adding entries from other applications Using Speed Dial for paper faxesAdding a New Phonebook Using Eclipse FAX SE to add a new Phonebook Adding names to a Phonebook Name box Modifying a Phonebook Deleting a Phonebook Creating a group of names from one or more Phonebooks Using the Remove Button Modifying a Phonebook from the Send Fax Dialog Box Importing names Fax numbers from other applications Importing a file of existing entriesPage Receiving a fax to your PC Receive Setup Receiving Faxes to Your PC Using the Receive Log To view, print, or delete faxes Show to display Unread Faxes, Read Faxes, or All Faxes Deleting Faxes Forwarding a Fax Printing selected pages A fax from the Send or Receive Log Printing Faxes and FilesPrinting an entire fax From the Send or Receive Log Printing a file from Eclipse FAX SE Using Menus Toolbars to View Faxes Viewing a fax View menu Menu Choose View/ResetZooming in on a Tool Name Use this tool to Tools menuView toolbar Tool Name Use this tool to Thumbnail toolbar Opening a Page from Thumbnail View Scanning Information, refer to your OmniPage Limited Edition manual Scanning using Eclipse Fax SE Scanning and faxingPage Using Eclipse Fax SE to scan and view, or print Page Using Advanced Eclipse FAX SE Features Faxing a document to a file Fax to File button Faxing a saved file from Eclipse FAX SE Adding text to a fax Preparing the document Method 3`Adding text to a fax from the Send or Receive Log Adding text with the Edit toolbar Page Adding an image to a PC fax Page Using the Place Image Window to Add an Image Page Sending Multiple Documents as a Fax Collecting Documents Append Pages button Using the Collect dialog box Page Page Adding an Image to Cover Pages Page Choose Edit/Select Using Letterhead Second Sheets in faxes Method 2 Scanning Your Existing Letterhead Creating Letterhead and Second SheetsMethod 1 Faxing Your Existing Letterhead to a File Method 3 Creating Letterhead in Eclipse FAX SE Saving Letterhead and Second Sheets Files in Eclipse FAX SEPage Sending faxes with Letterhead and Second Sheets Fax Preview button Using the Fax Preview Feature Setting the New Page Paper Size Making Copies and Printing Choosing media Description Size Tips for Loading Paper and Other Media Using the AutoPrompt to Make Copies Using the Front Panel to Make Copies Helpful Hints Ready Auto Apr-23-96 1030 AM Using the HP OfficeJet Printer Options Print Setup Commands for Selected Windows Applications Opening HP OfficeJet Printer Options Reviewing the Printer Settings Option Use Whenever You Need To Print Printout Media Size Option Use Whenever You Need To Print OrientationMedia Intensity Choosing the Grayscale OptionsUse Whenever You Need To Print Halftoning Printing Envelopes With Windows Applications Loading Envelopes Envelope guide Using the Front Panel When and How To Use the Front Panel Using the Menu Buttons Load/Eject Do this Using These buttons Entering Words and SymbolsMoving from one menu to another For this display Do this Press Enter/Save to save Using Send Fax Setup Changing the Header for Your Outgoing FaxesMenu Time/Date, Header Fax Header Menu Changing the Send Fax Quality Adjusting the ContrastAdjusting the Resolution Changing the Loaded Paper Size Paper Size Using Speed Dial Setup Setting Up a Speed Dial GroupInserting a Pause in a Speed Dial Number Phone Setup Ring/Beep VolumeDialing Mode Auto Redial Controlling Sounds Using Receive Fax Setup Printer Settings Scheduling a FaxControlling the Appearance of Your Printed Documents Send Fax Later Clean the Print Cartridge Copier Settings Copy ReductionClean Pen Changing Copy Reduction Troubleshooting & Maintenance Troubleshooting When you need help Whom to call if youre in the United States MST Whom to call if youre in Canada Mailing address Error Notification Beeps, Blinking Light, Messages For this error condition Heres how youll be notifiedAn error interrupted an activity in progress Serious internal problem was detected Understanding the Displayed Messages Copy cancelled Delayed faxFax cancelled Close cover Fax failed from UnknownFax in memory Memory full Disabled Fax poll failedFax printing Fax reception Load document Before Start TimePress Stop Open cover Clear fax jam Load penOut of ink Replace pen Poll cancelled Out of paperFor fax/copy Paper load failed Report cancelled Waiting for data For further print dataOut of fax paper Redial pending Stored data lost Call for serviceCheck Settings Record the error number, then do one of the following Turn power off/on Turn power offNnn Clear print jam Waiting for poll Waiting to dial Solving Problems While Printing, Faxing, or Copying Lines or dots areMissing from Characters Print Cartridge has Print cartridge are Dried ink on Clogged Nose Think the nozzles On my printCartridge are Clogged Last My phone call is cut off when I try to make a copy Cant get the font Cant receive a Fax from myExtension phones Incoming calls Arent being Never answers a CallEclipse Fax SE Doesnt work on Instead.receipt PC faxes quitDuring sending Maintaining Your HP OfficeJet Changing the Print Cartridge Remove both pieces of tape Reference Product Specifications Resolutionn Paper Weight Compatibility Copy Speed Supply/Accessory Number Ordering Information Obtaining a Material Safety Data Sheet Msds Warranty InformationOne-Year Limited Warranty Exclusions Warranty Limitations Regulatory InformationPage Page Telephone Network DOC Requirements Page Index Page Page Page Page Page