Scanning documents as editable text, Windows | HP 6700 guide

Chapter 3

NOTE: If you are unable to open Webscan in the EWS, your network administrator might have turned it off. For more information, contact your network administrator or the person who set up your network.

For more information, see Embedded web server.

To scan using Webscan

1.Load your original print-side down in the right-front corner of the glass or in the ADF. For more information, see Load an original on the scanner glass or Load an original in the automatic document feeder (ADF).

2.Open the embedded web server. For more information, see Embedded web server.

3.Click the Scan tab, click Webscan in the left pane, change any settings, and then click Start Scan.

TIP: To scan documents as editable text, you must install the HP software included with the printer. For more information, see Scanning documents as editable text.

Scanning documents as editable text

When scanning documents, you can use the HP software to scan documents into a format that you can search, copy, paste, and edit. This allows you to edit letters, newspaper clippings, and many other documents.

This section contains the following topics:

•To scan documents as editable text

•Guidelines for scanning documents as editable text

To scan documents as editable text

Use the following guidelines for scanning documents as editable text.

Follow the instructions for your operating system.

Windows

1.Load your original print-side down in the right-front corner of the glass or in the ADF. For more information, see Load an original on the scanner glass or Load an original in the automatic document feeder (ADF).

2.From the computer desktop, click Start, select Programs or All Programs, select the folder for your HP printer, and then select HP Scan.

3.Select the type of editable text you want to use in the scan:

I want to...

Extract just the text, without any of the formatting of the original

Extract the text, as well as some of the formatting of the original

Follow these steps

Select the Save as Editable Text (OCR) shortcut from the list, and then select Text (.txt) from the File Type drop-down menu.

Select the Save as Editable Text (OCR) shortcut from the list, and then select Rich Text (.rtf) from the File Type drop-down menu.

40 Scan

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HP 6700 manual Scanning documents as editable text, To scan documents as editable text, To scan using Webscan, Windows

Contents

Officejet Page HP Officejet 6700 e-All-in- One series Safety information AccessibilityCopyright information Hewlett-Packard Company notices Contents Fax ScanCopy Web Services Solve a problem Work with ink cartridges Technical information Page HP supplies and accessories Additional fax setup Network setup Printer management tools Accessibility Get startedVisual Mobility Conserve Printing Supplies Manage PowerEco Understand the printer parts Front view Printing supplies area Back view Label Use the printer control panelOverview of buttons and lights Icon Purpose Change printer settingsControl panel display icons Select the mode To select a different modeTo change settings for a mode Change the printer settings HP Digital Solutions Select print mediaScan to Computer HP Digital Fax Fax to PC and Fax to MacPage Tips for selecting and using media Recommended papers for photo printing Load an original on the scanner glass To load an original on the scanner glass Load an original in the automatic document feeder ADF To load an original in the ADF To load standard-size media Load mediaLoad standard-size media Load envelopes To load envelopes Load cards and photo paper To load cards and photo paper Insert a memory device Load custom-size mediaTo load custom-size media To connect a storage device Maintain the printer Clean the scanner glassTo clean the scanner glass Clean the exterior Clean the automatic document feeder Update the printer To clean the rollers or separator pad Turn off the printer Print documents Windows PrintPrint documents Print brochures Windows Print brochuresPrint documents Mac OS Quality Normal or Best Print on envelopesPrint brochures Mac OS Print on envelopes Mac OS Print photosPrint on envelopes Windows Quality Best or Maximum dpi Print photos on photo paper WindowsPrint photos on photo paper Mac OS Print on special and custom-size paper Print on special or custom-size paper Mac OS Set up custom sizes Mac OS Print borderless documentsPrint borderless documents Windows Select Manage Custom Sizes in the Paper Size pop-up menu Perform two-sided printing Windows Print on both sides duplexingPrint borderless documents Mac OS Perform two-sided printing Mac OS Scan to a computer ScanScan an original Touch Start Scan Scan using WebscanScan to a memory device To scan using Webscan Scanning documents as editable textTo scan documents as editable text Windows Make sure the scanner glass or ADF window is clean Guidelines for scanning documents as editable textMac OS Make sure the document is loaded correctly Make sure the text on the document is clear Change copy settings CopyCopy documents To copy documents To change copy settings for a single job Send a standard fax FaxSend a fax Touch Start Black or Start Color Send a standard fax from the computerTo send a standard fax from the printer control panel Send a fax manually from a phone To send a fax manually from an extension phone Send a fax using monitor dialing Send a fax from memory Schedule a fax to send later Send a fax in Error Correction Mode Send a fax to multiple recipients To receive a fax manually Receive a faxReceive a fax manually Set up backup fax To set backup fax from the printer control panelOn Error Only Off Reprint received faxes from memory Poll to receive a fax Forward faxes to another numberTo reprint faxes in memory from the printer control panel Touch Poll to Receive Touch Fax Setup, and then select Advanced Fax Setup Set the paper size for received faxesSet automatic reduction for incoming faxes Block unwanted fax numbers Add numbers to the junk fax list To add a number to the junk fax listTouch Junk Fax Blocker Touch Add Numbers To set up Fax to PC Windows Print a Junk Fax ReportTo print a Junk Fax Report Fax to PC and Fax to Mac requirements Set up speed-dial entries Set up and change speed-dial entries Set up and change group speed-dial entriesTo set up speed-dial entries To set up group speed-dial entries Change fax settings Touch Fax Setup, and then touch Speed Dial SetupDelete speed-dial entries Print a list of speed-dial entries Set the number of rings before answering Configure the fax headerSet the answer mode Auto answer Change the answer ring pattern for distinctive ring To set the number of rings before answeringTouch Rings to Answer To change the answer ring pattern for distinctive ring Set the fax speed Set the dial typeSet the redial options Fax and digital phone services Set the fax sound volumeTo set the fax sound volume Touch Fax Sound Volume Fax over Internet Protocol Use reports To enable fax confirmation Print fax confirmation reportsTouch Fax Confirmation To include an image of the fax on the report Clear the fax log Print fax error reportsPrint and view the fax log View the Call History Print the details of the last fax transactionPrint a Caller ID Report Web Services What are Web Services?HP ePrint Printer Apps Set up Web Services Set up Web Services using the HP printer softwareSet up Web Services using the printer’s control panel Touch Enter Proxy Use Web Services Set up Web Services using the embedded web serverPrint using HP ePrint Find the printer’s email address Turn off HP ePrint Use Printer AppsManage Printer Apps Turn off Printer Apps Remove Web Services Touch Remove Web Services Related topics Work with ink cartridgesInformation on ink cartridges and the printhead Print when one or more ink cartridges are depleted Check the estimated ink levels Replace the ink cartridges To replace the ink cartridges Store printing supplies Usage information collection To turn off usage information collection HP support Solve a problemIf you have a problem, follow these steps Before you call Obtain electronic supportHP support by phone Phone support period Telephone support numbers XHPERXUJUDQDLV After the phone support period General troubleshooting tips and resourcesSolve printer problems Printer shuts down unexpectedly Printer is making some unexpected noisesAlignment fails Printer is not responding nothing prints Solution 1 Use a lower print quality setting Solution 2 Check the ink levelsPrinter prints slowly Check the cable connections Blank or partial page printed Solution 3 Contact HP supportClean the printhead Placement of the text or graphics is wrong Something on the page is missing or incorrect Check the media size Print quality troubleshootingCheck the page-orientation setting Solution 2 Check the ink levels Solution 3 Check the paper loaded in the input tray Solution 4 Check the paper type Solution 5 Check the print settings 6700 Printhead maintenance Solution 7 Contact HP support To clean the printhead from the control panel To clean the printhead from Toolbox WindowsTo clean the printhead from HP Utility Mac OS Information And Support section, click Clean Printheads Solve paper-feed problems Multiple pages are being picked up Media is not coming out correctlyPages are skewing Copies are blank Solve copy problemsNo copy came out Copy quality is poor Documents are missing or fadedSize is reduced Copy defects are apparent Printer prints half a page, then ejects the paper Solve scan problems Paper mismatchScanner did nothing Scan takes too long Part of the document did not scan or text is missing Text cannot be edited Error messages appear Scanned image quality is poorCheck the originals Reload document and then restart job Image quality is better when printed Scan defects are apparentScanned image is skewed crooked Take steps to improve the scan quality Size is reduced Solve fax problemsFax test failed Fax Hardware Test failed Solution Phone Cord Connected to Correct Port on Fax test failed Back view of the printer Solve fax problems 107 Dial Tone Detection test failed Solution Fax Line Condition test failed Solution Display always shows Phone Off Hook Printer is having problems sending and receiving faxes Solve fax problems 111 Printer is having problems sending a manual fax Solution Printer cannot receive faxes, but can send faxes Solution Printer cannot send faxes, but can receive faxes Solution Fax tones are recorded on my answering machine Solution Phone cord that came with my printer is not long enoughTo extend your phone cord Color faxes do not print Computer cannot receive faxes Fax to PC and Fax to Mac Solve problems using Web Services and HP websitesSolve problems using Web Services Solve memory device problems Solve problems using HP websitesPrinter cannot read the memory device Check the memory device Solve wired Ethernet network problems General network troubleshootingPrinter cannot read photos on the memory device Check the memory device slot Solve wireless problems Basic wireless troubleshootingMake sure the wireless 802.11 light is turned on Restart components of the wireless network Make sure your computer is connected to your network Advanced wireless troubleshootingTo check a wired Ethernet connection To check a wireless connection Make sure that the printer is connected to your network Check to see if you can access the EWS To access the EWSMake sure the printer is on the network Network Status Make sure the printer is online and ready After resolving the problems Configure your firewall software to work with the printer Solve printer management problems Check your network setupEmbedded web server cannot be opened Check the computer Troubleshoot installation issues Hardware installation suggestionsCheck the printer IP address Check the hardware connections HP software installation suggestions Solve network problemsVerify installation preliminaries General network troubleshooting Understand the Printer Status Report Problems connecting to a wired networkTo reset the printers network settings Understand the network configuration To print the Printer Status Report Understand the network configuration 131 Clear jams Clear paper jams To clear a jam inside the printer To clear a paper jam in the automatic document feeder Avoid paper jams Warranty information Technical information Hewlett-Packard limited warranty statement HP product Duration of limited warranty Ink cartridge warranty information Product features and capacities Printer specificationsPhysical specifications System requirements Processor and memory specificationsNetwork protocol specifications Understand specifications for supported media Embedded web server specificationsMedia specifications Envelopes Other media Cards Input tray ADF DuplexerPhoto media Page Media Left Right Top Bottom Margin Set minimum marginsGuidelines for printing on both sides of a Fax specifications Print specificationsCopy specifications Scan specifications Web Services specificationsPrinter Apps HP website specifications Environmental specifications Electrical specifications Acoustic emission specificationsMemory device specifications USB flash drives Regulatory information Regulatory Model Number FCC statement FCC statement LED indicator statement Gloss of housing of peripheral devices for Germany Appendix a Australia wired fax statement Hinweis für Benutzer des deutschen Telefonnetzwerks France Products with wireless LAN devicesEuropean Union Regulatory Notice Regulatory information for wireless products Exposure to radio frequency radiation Appendix a Technical information Environmental product stewardship program Απόρριψη άχρηστων συσκευών στην Ευρωπαϊκή Ένωση Battery disposal in Taiwan Power consumptionChemical Substances Battery information EU battery directive European Union Battery Directive Environmental product stewardship program 161 Third-party licenses LICENSE.openssl--openssl Third-party licenses 163 Technical information Page Appendix a Page Page Third-party licenses 169 HP supplies and accessories Order printing supplies onlineSupplies Ink cartridges HP media Additional fax setup Set up faxing parallel phone systems Select the correct fax setup for your home or office USA Other equipment or services sharing your fax line DSL PBX Case a Separate fax line no voice calls received Case B Set up the printer with DSL To set up the printer with a separate fax line To set up the printer with DSL Case D Fax with a distinctive ring service on the same line To set up the printer with a distinctive ring service Case E Shared voice/fax line To set up the printer with a shared voice/fax line Case F Shared voice/fax line with voice mail To set up the printer with voice mail Set up the printer with a computer dial-up modem To set up the printer with a computer dial-up modem Set up the printer with a computer DSL/ADSL modem Shared voice/fax with computer dial-up modem To set up the printer with a computer DSL/ADSL modemCase H Shared voice/fax line with computer modem Example of a parallel splitter Shared voice/fax with computer DSL/ADSL modem DSL/ADSL modem Case I Shared voice/fax line with answering machine Set up faxing parallel phone systems 189 Back view of the printer Page To set up the printer with a computer DSL/ADSL modem Set up faxing parallel phone systems 193 Serial-type fax setup Test fax setup To test fax setup via the printer control panel Before you begin Network setupSet up the printer for wireless communication Set up the printer using WiFi Protected Setup WPS Set up the printer on your wireless networkSet up the printer using the Wireless Setup Wizard To connect the printer using the Push Button Method To connect the printer using the PIN MethodSet up the printer using the embedded web server EWS To change from a USB connection to a wireless connection Test the wireless connection Guidelines for ensuring wireless network security Other wireless security guidelines Overview of security settingsAdd hardware addresses to a wireless router MAC filtering Change basic network settings Change advanced network settingsGuidelines for reducing interference on a wireless network View and print network settings View IP settings Change IP settingsReset network settings Set link speed To uninstall from a Macintosh computer Uninstall and reinstall the HP softwareTo uninstall from a Windows computer Printer management tools Toolbox WindowsHP Utility Mac OS Embedded web server To open the embedded web server Http//123.123.123.123 How do I? Errors Windows Cartridge ProblemFax memory full Unable to communicate with printer Replace the ink cartridge Paper MismatchCartridge cradle cannot move Paper Jam Printer is out of paper Printer OfflinePrinter Paused Document failed to print Previously used ink cartridge installed Printer supply upgradePrinter supply upgrade successful Printer supply upgrade problem Using Genuine HP Cartridges has its Rewards Use Setup cartridgesDo not use Setup cartridges New printhead ink alert Problem with printer preparation Use color ink only?Incompatible ink cartridges Ink sensor warning Problem with ink system Automatic document feeder cover open Index Failed Jams Clear OCR Answering machine and modem parallel phone systems Twain 220 Page Podręcznik użytkownika