Table 16 Archive Options panel, Options dialog box

Item

Description

 

 

Cache messages

Selects tombstoned messages received within the specified number of days. Enter

received within the last

0 to retrieve all tombstoned messages regardless of the received date. Cache

x days

Manager deletes previously cached messages that fall outside of this range. Note

 

that this option is based on the date the message was received, not the date it

 

was tombstoned.

 

 

Check for new

Enter how often (in minutes) Cache Manager should inspect the user’s mailbox for

archived messaged

newly tombstoned messages and messages that have been deleted from the cache.

every x minutes

 

 

 

Encrypt Cache

Select this check box to use encryption when storing the messages in the cache

 

location on the client machine’s file system. Depending upon how the user’s

 

computer is configured, only the current user can read encrypted messages. Also,

 

depending on how the user’s Folder Options are set, the encrypted message is

 

likely to appear green in Windows Explorer.

 

NOTE:

 

Archived messages will only be stored encrypted in the offline cache if

 

EFS is properly configured on the client. System administrators who want

 

to implement this option should consult Microsoft’s documentation for

 

information on configuring EFS.

Cache messages with

Select this check box to retrieve messages that have attachments. Clearing this

attachments only

check box retrieves all messages. Selecting this option saves space on the user’s

 

system and the time necessary to load the offline cache. Unless the email mining

 

server is set to “Trim Message Bodies,” the message body is visible in the preview

 

pane, and therefore, storing messages without attachments in the offline cache

 

is not necessary.

 

 

Size (MB) of Cache

Sets the maximum limit on the size (in megabytes) of a user’s offline cache. This

 

setting takes precedence over the number of days setting mentioned previously. For

 

example, if the messages selected according to the number of days setting cause

 

the offline cache to exceed the cache size setting, Cache Manager only retains the

 

most recent messages that comply with the cache size setting.

 

 

Empty Cache

Click to delete all messages stored in the offline cache.

 

 

Cache Location

This read-only setting indicates where the offline cache is stored on the user’s

 

system.

 

 

Select Folders

Click to select which folders in the user’s mailbox Cache Manager inspects for

 

messages.

4.Click OK to apply the settings.

5.From Archive options panel of the Options dialog box , select the Enable Offline Cache check box. If you want to save the options, but not enable Cache Manager at this time, clear this check box.

6.Click OK to save your changes and close the Options dialog box.

Enabling offline cache

When the offline cache option is enabled, Cache Manager runs when Outlook is opened, and searches and downloads messages in accordance to the offline cache settings.

To enable offline cache:

1.Select Tools > Options > Archive Options. The Archive Options panel of the Options dialog box is displayed.

User Guide

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HP RISS Components manual Enabling offline cache, Archive Options panel, Options dialog box, Information on configuring EFS