Importing an email address CSV (comma separated value) files are data files that represent
bookdatabase information. Each row contains individual data values that are separated by a comma. Each comma found on a line of text represents a column of data from the original database. The example below shows typical data exported from Microsoft’s Outlook Express. Note that the first row contains the data column header information and not actual data.
First Name,Last
Smith,John,johnsmith@rochester.rr.com
Tom,Brown,Tombrown123@yahoo.com
William,Doe,wdoe@msn.com
Outlook Express allows you to export your email address book to a
Other mail programs may or may not provide this selection capability. To simplify the process it is recommended that only the first name, last name, and email address be exported. Once the file is exported, it can then be imported into the Configuration Organizer.
Many email client applications will automatically export the column headings as the first row of data. When using the Configuration Organizer, the Import Email Addresses dialog box provides you with the ability to “skip first row” of data. Some email applications will also export the data with additional quote characters surrounding the data.
The following data:
“First Name”,”Last
will be changed to:
First Name,Last
John,Smith,johnsmith@rochester.rr.com
Tom,Brown,Tombrown@yahoo.com
William,Doe,wdoe@msn.com
After browsing and selecting a CSV file, a preview will be displayed showing the results of the file Column Location selections. As the column selections are changed, the preview will reflect these changes.
For example, if the three file Column Location values are 1, 2, and 3, then based on the example data shown above, the preview would display the following:
First Name Last Name
Email Address
The first name and last name are combined to form the email address display name. The email address is used to create the email address.
To further illustrate, if all three Column Location values were set to 1, then the preview would look like:
First name First Name
First Name
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