Motorola i930 manual Deciding Which Information to Synchronize, Synchronizing Outlook Email

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Deciding Which Information to

Synchronize

By default, ActiveSync does not automatically synchronize all types of Outlook information. You can use ActiveSync options to turn synchronization for specific information types on and off. This section provides an overview of the types of Outlook information you can synchronize. Items that you synchronize with Microsoft Exchange Server cannot also be synchronized with Outlook on a desktop computer.

Synchronizing Outlook Email

When you select Inbox for synchronization in ActiveSync, email messages are synchronized as part of the general synchronization process. During synchronization, the following events occur:

•Messages are copied from the Outlook Inbox folder on your desktop computer, or from Microsoft Exchange Server, to the Inbox folder of the Outlook E-mail account on your Smartphone.

•By default, when synchronizing your Outlook E-mail account with your desktop computer or Microsoft Exchange Server, you receive only messages from the last 3 days and the first 500 bytes of each new message.

•The messages on your Smartphone and on your desktop computer are linked. When you delete a message on your Smartphone, it is deleted from your desktop computer the next time you synchronize, and vice versa.

•Messages in subfolders of other Outlook email folders are synchronized only if the folders have been selected for synchronization in your Outlook E-mail account on your Smartphone.

Note: Text messages are not received in Messaging through synchronization. Instead, they are sent to your Smartphone by way of your service provider.

Synchronizing Calendar

Calendar items stored on your Smartphone can be synchronized with calendar items stored on your desktop computer or on a Microsoft Exchange server. By default, Calendar items from the last 2 weeks are synchronized.

Calendar items created on your Smartphone are copied to your desktop computer and/or server during synchronization, and vice versa. Similarly, Calendar items that are deleted from your Smartphone are deleted from your desktop computer and/or server during synchronization, and vice versa.

Synchronizing Contacts

Contacts stored on your Smartphone can be synchronized with contacts stored on your desktop computer or on a Microsoft Exchange server. By default, all of your contacts are synchronized.

Contacts created on your Smartphone are copied to your desktop computer and/or server during synchronization, and vice versa. Similarly, contacts that are deleted from your Smartphone are deleted from your desktop computer and/or server during synchronization, and vice versa.