Preparing the Answering System | Panasonic KX-TC1871ALB guide

ÒPreparing the Answering System

Greeting message sample

“Hello, this is (your name and/or number). Sorry I cannot take your call. Please leave a message after the beep. Thank you.”

To erase the recorded greeting message

Press (GREETING/EDIT) brieﬂy Û Press (ERASE/CLEAR) while the message is being played.

³The unit will answer a call with a pre-recorded greeting.

Pre-recorded greeting message

If you do not record a greeting message (p. 23), one of two messages will be played when a call is received, depending on the caller’s recording time (p. 28).

To check the pre-recorded greeting, press (GREETING/EDIT) brieﬂy.

³A pre-recorded greeting will be played as follows:

ºWhen the recording time is set to “1 minute” or “3 minutes”:

“Hello, we are not available now. Please leave your name and phone number after the beep. We will return your call.”

ºWhen the recording time is set to “Greeting only”:

“Hello, we are not available now. Please call again. Thank you for your call.”

Flash Memory Message Backup

Messages are stored on a “ﬂash memory” IC chip and will not be affected by power failures. All messages are saved until you erase them.

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Panasonic KX-TC1871ALB Preparing the Answering System, Greeting message sample, To erase the recorded greeting message

Contents

Charge the battery for about 6 hours before initial use KX-TC1871NZB Accessories included Before Initial UseFor your future reference Battery Charge For Best PerformanceBase Unit Location/Noise Contents How to Use the Pause Button Remote Operation with the Handset Volume , Buttons Ringer Button p Location of ControlsBase unit Recall Button p 23, 38 MIC Microphone p , 32 Location of Controls Handset Displays Common prompts for the handset and the base unitNo items stored 0222333444 1120A JAN.12 a3 Ann 0266667777 Waiting Recharge battery New calls 43 1=Directory DisplaysHandset only Preparation Base unit only Answering SUN 1200AM 5 new calls Message full Settings Connections Installing the Battery in the Handset Battery strengthDisplay prompt Battery strength Fully charged Medium Low ﬂashing Needs to be recharged Standby Mode SettingsBattery information Recharge Using the Belt Clip Using the Optional HeadsetConnecting the optional headset to the handset To attach the belt clip To remove the belt clip Selecting the Line Mode Make sure the unit is in the standby mode Programmable Functions ProgramDuring programming Setting the Auto Talk Feature Ringer volume 1Program 43 1=YesPoints to Talk switching Programmable Functions To turn the ringer ON, press Ü or Ý in step Make sure the unit is in the standby mode ³To select High preset or LOWWith the base unit Preparing the Answering System Ò Greeting MessageTo record a greeting message Flash Memory Message Backup Preparing the Answering SystemGreeting message sample To erase the recorded greeting message Unit must be in the standby mode before programming Programming Summary for the Answering SystemTo select the caller’s recording time , press To store a pager number, press # Day and Time Adjustment ¢=AM/PM #=Day For Caller ID service users p To check the day/timeRepeat steps 1 to 6 on Selecting the Caller’s Recording Time Recording time 3min Selecting the Number of Rings Toll saverPoints to TAD program Press Base unit display Making Calls With the HandsetIf noise interferes with the conversation To redial the last number dialled on the handset To select the receiver volume To dial after conﬁrming the entered numberTo redial after conﬁrming the last number dialled Backlit LCD display Making calls With the Base Unit Digital Duplex Speakerphone To adjust the speaker volume 8 levels while talking Hands-free Digital SpeakerphoneTo redial the last number dialled on the base unit To put a call on hold Simultaneous Keypad Dialling Useful information Answering Calls With the Base UnitAuto Talk Lift the handset off the base unit and press Caller ID Service How caller information is displayed when a call is receivedPrivate name display 0244448888 To check the number of new calls Handset displayWhile the handset is off the base unit Press Ý or Ü to turn the display on Using the Caller List Viewing the Caller ListWith the handset To check who has called, follow the steps below Calling Back from the Caller List Display meaningPress Ý or Ü repeatedly to ﬁnd the desired caller 0355566677 1120A JAN.12 a3 Using the Caller List Editing the Caller’s Phone NumberUnit can edit a phone number into one of 3 patterns Press FWD/EDIT ß Edit key to select a pattern Cordless Telephone Press CALLER\ID to enter the Caller ListPress GREETING/EDIT to select a pattern To call back, press DIGITAL\SP-PHONEp Storing Caller List Information in the Directory Edit 1Save directory 43 1=Yes Enter name 21 4=Next21 4=Next Cindy Turner =Save Using the Caller List Erasing Caller List Information 0246813579 1220A JAN.12 √Clear To erase all entries in the Caller List One-Touch Dialler Storing a Phone Number in the Direct ButtonPress Ý Next key Dialling the Stored Number in the Direct Button One-Touch DiallerTalk 1234567890123456 00-00-00 Using the Directory Storing Names and Numbers Directory Using the Directory 1Save directory Calling pager 43 1=Yes Directory= 20 itemsPress Ý Next key Enter a phone number, up to 22 digits Enter name 21 4=Next Tom Jones Enter phone no 0398765432 Cordless Telephone Steps for Entering Names and Symbols If you make a mistake while entering a nameNumber of times key is pressed Keys For example, to enter Tom Jones Finding Items in the Directory Enter the directory listPress Ý or Ü Press Ý or Ü repeatedly until the desired item is displayed Press Directory to enter Directory listRepeatedly until the desired item is Displayed Dialling from the Directory Index tableKeys Index Editing an Item in the Directory Erasing an Item from the Directory ﬁnd the directory item youWant to erase p Press SKIP/FF Yes key or Intercom Paging the base unit from the handsetPaging the handset from the base unit Handset locator Transferring a Call Using the Intercom IntercomFrom the handset to the base unit From the base unit to the handset Special Features Automatic Security Code Setting How to Use the Pause Button Special FeaturesFor Analog PBX Line/Long Distance Service Users For Call Waiting Service Users in New Zealand Recall Button Selecting the recall time Recall time 100ms Setting the Unit to Answer Calls Automatic Answering OperationMonitoring incoming calls Press ANSWER\ON to turn on the answering system Listening to Messages Listening to only new messagesListening to all recorded messages Press and hold NEW\MESSAGE until playback starts During playback From the Handset Listening to Messages Erasing Messages Erasing a speciﬁc messageErasing all messages Make sure that the unit is in the standby mode Pager CallStoring a Pager Number Access code, if required by your pager company, and press Press #Enter pager no Pager Call To conﬁrm the stored pager numberTo erase the stored pager number Repeat steps 1 through 6 on page 71. Û INTERCOM/CLEAR Û Setting the Unit to Call a Pager PressTo turn off the pager call mode, repeat steps 1 through Remote Operation from a Touch Tone Phone Summary of remote operation Setting the Remote Code To check the remote codeNumber Voice Menu Remote Operation from a Touch Tone PhoneShaded boxes are voice prompts All Message Playback New Message PlaybackRecording a Memo Message Erasing All Messages Direct commands Direct Remote Operation Turning on the answering system Skipping the greeting message Enter the desired direct commands p Remote Operation with the HandsetVoice menu To end remote operation, press RECALL/PLAYBACK Command within 15 seconds, or ³Each time you press 3, the mode willVoice menu will start p Turn on or off Wall Mounting Wall TemplateTuck the telephone line cord inside Wall mounting adaptor, then To charge the battery To remove the handset holderPlace the handset on Handset holder as shown Battery Replacement Adding Another Phone Cordless Telephone Problem Cause and Remedy Before Requesting HelpClearer channel ProblemCause and Remedy Answering System Problem Cause and Remedy Before Requesting HelpMessage full is ³Memory is full. Erase some, or all, Problem Cause and Remedy General Problem Cause and Remedy May have been pressed when you Recharge battery isPicked up the handset. Press For New Zealand Customers Safety Instructions SafetyInstallations Environment Placement Safety Instructions Medical For New Zealand Users Only Installation Important Information For Australia onlyInstructions to customer Service difficulties 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan PQQX12877ZA FF0900HK0 D