Accessing Voice and Video Mail | Polycom 1725-16829-001, 1500 C

Accessing Voice and Video Mail	Using the Basic Features of Your Phone

Accessing Voice and Video Mail

•Voice and video mail is an optional feature that your system administrator sets up. Your system may not support it.

•Screen options may vary with your application. You may be able to access mail with a single key press.

To access voice or video messages:

>>Press , and then follow the prompts to access your message(s).

Working with Multiple and Shared Lines

Your system administrator can customize your phone so that you have more than one Line Key. Your phone can also share a line with another phone.

Supporting Multiple Lines

Your phone can support up to six different lines. Lines are assigned to the Line Keys on your phone. Typically, the top-most Line Key is reserved for the principal directory number (DN) of the phone.

When the phone is idle, Line Keys can display the following icons. (For information on icons that display when the phone has a call, see “Phone Icons” on page 9.)

Line Key Icon	Displays for ...

	Registered, private lines.

	Registered, shared lines.

Polycom, Inc.

73

Image 79

Polycom 1725-16829-001 Accessing Voice and Video Mail, Working with Multiple and Shared Lines, Supporting Multiple Lines

Contents

User Guide for Trademark Information Contents Polycom, Inc Using the Advanced Features of Your Phone Customizing the Phone Display What’s New in this Guide Getting Started with Your Phone Polycom, Inc Introducing Phone Components Feature Description Key Description Understanding the Phone Keypad What Displays on the Touch Screen? With the phone number Status bar Touch screen Icon Description Phone Icons Call on hold private line Navigating Menus, Lists, and Fields If you want to Then do this To operate your phone, follow these tips List, tap Enabled or Disabled Entering Data and Editing Fields Using the Touch Screen Keyboard Entering Data and Editing Fields Unicode , Cyrillic or Ascii Tap the Latin , Katakana Quickly If you’re in 123 mode To enter 2, press Using the Dialpad Keys on the Phone Console Tap the Latin , Katakana , Unicode Cleaning the Touch Screen Tips for When You’re in Video Calls Tap Settings Basic Screen Clean Using the Basic Features of Your Phone Calling and Answering Answering Calls Answering When Not in Another Call Pick up the handset Answering When in Another Call Answering on a Shared Line Answering Calls Automatically Tap Settings Basic Preferences Auto Answer Placing Calls Calling by Dialing Numbers, URLs, or IP Addresses Calling Using the Speakerphone You can use the headset to dial a number, URL, or IP address Calling from Lists, Directories, and Keys Tap Features Contact Directory Calling by Speed Dialing Ending Calls Enabling Headset Memory Mode Using a HeadsetTap Settings Basic Preferences Headset Headset Memory While Your Phone Rings Using Electronic HookswitchIgnoring or Silencing Incoming Calls Rejecting Incoming Calls During CallsForwarding Calls While Your Phone Rings Holding and Resuming Calls Handling Multiple Calls on Hold Performing a Consultative Transfer Transferring Calls Performing a Blind Transfer Setting Up Conference Calls Hosting Conference Calls Conference window displays Holding and Resuming Conference Calls Splitting Conference Calls into Two Calls on Hold Ending Conference Calls Managing Conference Call Participants To manage a conference call Handling Video During Conference Calls Customizing Video During Calls To handle video during a call Forwarding All Calls to Another Party Changing the Way Calls are Answered Tap Features Forward To disable call forwarding Diverting Calls from a Contact to Another Party Rejecting Calls from a Contact Temporarily Refusing All Calls Do Not Disturb Multiple Lines and Do Not Disturb To enable Do Not Disturb for a particular line Working with Call Lists To view this call list Do this Viewing Call Lists Managing Call Lists Tap Features Call Lists Searching Your Local Contact Directory Working with Contact Directory Adding Contacts Manually Adding Contacts to Your Local Contact Directory Polycom, Inc Adding Contacts from Call Lists Updating Your Local Contact Directory Working with Corporate DirectoryDeleting Contacts from Your Local Contact Directory Searching Corporate Directory Tap Features Corporate Directory To add a contact to your local Contact Directory Saving Corporate Directory Search Results Controlling What is Heard Changing the Ring Tone Setting Ring Tones for ContactsChanging the Ring Tone for Your Phone Changing the Ringer Volume Changing the Speaker VolumeMuting the Microphone Tap Settings Basic Preferences Audible Ringer Choosing Where You Hear Sound EffectsManaging Speed Dials Tap the Add soft key Adding Speed Dial Keys Updating Speed Dial Keys Working with Multiple and Shared Lines Accessing Voice and Video MailSupporting Multiple Lines Line Key Icon Displays for Supporting Multiple Line Keys Per Line Line Key Icon Shared Line Status Line Key Status IndicatorSupporting Shared Lines Changing Your User Password About Your User PasswordLocking and Unlocking the Phone Locking and Unlocking Your Phone Tap Settings AdvancedTap Settings Basic Lock Phone Default setting is Allow ringing when locked Calling and Answering from a Locked Phone To answer a call on a locked phone Polycom, Inc Placing Calls Using the H.323 Protocol Using the Advanced Features of Your Phone Polycom, Inc Working with a Polycom CMA System Tap Features CMA DirectorySearching and Dialing from the CMA Directory Using Buddy Status Lists with a CMA System This section explains the following Tap Features CMA Directory Removing Buddies from Your Buddy Status List Tap Features Presence Buddy StatusSeeing Who’s Available Buddy’s Icon Buddy Status Viewing Buddies from the Buddy Status List Choosing How You Accept Invitations Accepting and Rejecting Invitations Tap Settings Basic Preferences Presence Updating Your Status What displays on your Tap Features Presence My StatusStatus you choose What the status means Buddy’s phone Dialing Buddies Tap , or tap Settings Basic Login Credentials About Your Login Credentials Recording Calls and Conferences Recording Calls and Conferences Polycom, Inc Recording Calls 100 Recording Conferences Pausing and Resuming Recording Playing Back Recorded Calls Browsing Recorded Calls Playing Back Recorded Calls Answering a Call While Playing Back Recorded Calls Using the Browser Tap this soft key To do this Using Navigation Soft Keys Using Editing Soft Keys Restarting Your Phone Updating Your Phone’s Configuration Polycom, Inc Changing the Language Tap Settings Basic Preferences Language Changing the Time and Date Display Tap Settings Basic Preferences Time & Date Changing the Brightness of the Touch Screen Tap Backlight Idle Intensity Changing the Background PictureTap Maximum Intensity Settings Basic Preferences Background Features Removable Storage Media Using One of Your Own Pictures as the Background PicturePicture Frame Displaying Screen Savers Setting Up Screen Savers Tap Settings Basic Preferences Picture Frame Tap Settings Basic Preferences Screen Saver Using Your Phone as a Picture FrameStopping and Disabling Screen Savers Tap Features Removable Storage Media Picture Frame Enabling or Disabling Video Changing When and How Video Displays 122 Tap the Stop Video or Start Video soft key Tap Settings Basic Video Video Call SettingsStarting and Stopping Near-Site Video During a Call Enabling or Disabling Near-Site Video for All Calls Polycom, Inc Changing the Clarity of Near-Site Video Tap Settings Basic Video Camera Settings Changing How You View All Video Calls Displaying Incoming Video Calls in a Large Window Changing How Non-PIP Video Displays Tap Settings Basic Video Video Screen ModeVideo Screen Mode Window Video Screen Mode Full Screen Changing How the PIP Displays 130 Local Camera View Mode Full Screen Tap Settings Basic Video Local Camera ViewLocal Camera View Full Screen Setting the Call Rate for Video Calls Changing Power Saving SettingsTap Settings Basic Call Rate Changing Your Office Hours Tap Settings Basic Power Saving Office Hours Start HourTap Duration Tap Settings Basic Power Saving Timeouts Changing Timeouts Tap Settings Basic Power Saving User Detection Changing User Detection Settings Polycom, Inc Governing Law Service Agreements Warranty Exclusive Polycom Limited Warranty and Limitation LiabilityExclusions Modifications Safety and Compliance Part 15 FCC RulesInstallation Instructions Class B Digital Device or Peripheral Russian Compliance Safety and ComplianceUkrainian Compliance Use of IP Networks through the Pstn Echo cancellation Polycom, Inc Appendix Menu System Features TCP/IP Status Settings Appendix Organization dependent Applications Polycom, Inc End-User License Agreement for Polycom Software Support Services Limitation of Liability Israel Office Corporate HeadquartersNetherlands Office