Managing Contacts | Polycom Soundpoint IP 550 guide

User Guide SoundPoint IP 550 Phone

Managing Contacts

You can store a large number of contacts in your phone's directory. Contact your system administrator for the exact number.

You can dial or search for a contact in this directory. You may be able to add, edit, and delete contacts.

You may have read access to portions of your corporate directory through your phone. The contacts that you can see are determined by your system administrator. You can add contacts from the corporate directory to your local contact directory.

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Polycom Soundpoint IP 550 manual Managing Contacts

Contents

User Guide for the Polycom SoundPoint IP 550 Phone Page About This Guide Changes to This Guide User Guide SoundPoint IP 550 Phone Contents User Guide SoundPoint IP 550 Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone User Guide SoundPoint IP 550 Phone Viii Getting Started with Your SoundPoint IP 550 Desktop Phone Parts List Connecting Network and Power Source Assembling Your SoundPoint IP 550 Desktop Phone To connect the AC power AC PowerPower over Ethernet To connect the PoE Connecting the Handset and Optional HeadsetTo connect the handset and optional headset Attaching the Base To attach the base as a desk mount To attach the base as a wall mount Features of Your SoundPoint IP 550 Desktop Phone Registering Your SoundPoint IP 550 Desktop Phone Features of your SoundPoint IP 550 phone are Description Getting Started with Your SoundPoint IP 550 Desktop Phone Icon Description Using the Navigation Keys Before You Use Your SoundPoint IP 550 Desktop Phone User Guide SoundPoint IP 550 Phone Customizing Your SoundPoint IP 550 Desktop Phone To configure the time and date formats Configuring Basic SettingsChanging the Appearance of Time and Date Changing the Display Contrast To adjust the contrast on the phone displaySelect Settings Basic Contrast Changing the Backlight Intensity To modify the backlight intensity Select Backlight Idle Intensity Select Settings Basic Preferences Headset Headset Memory Enabling the Headset Memory ModeTo enable Headset Memory Mode Select Maximum Intensity To activate Headset Memory Mode Selecting the Ring Type Selecting the Correct Headset for Electronic HookswitchTo select a headset that supports electronic hookswitch To change the incoming ring type Changing the Language Select Settings Basic Preferences LanguageTo change the language Chaning the Graphic Display Background Select Settings Basic Preferences BackgroundTo change the graphic display background Muting the Microphone Adjusting the VolumeSelect Background Prioritize Background Managing Call Lists Managing Contacts To add a contact to the local contact directory manually Adding ContactsAdding Contacts Manually Select Contact Directory Adding Contacts From Call Lists Adding Contacts From the Corporate Directory Select Corporate Directory Editing Contacts To edit a contact in the local directory To delete a contact from the local contact directory Deleting ContactsPlacing Calls to Contacts To place a call to a contact in the local contact directory Searching for Contacts To search for a contact in the local contact directory To search for a contact in the corporate directory Distinguishing Calls Managing Incoming CallsTo set a distinctive ring type for a contact Diverting Calls Rejecting CallsTo divert incoming calls from a particular contact System Customizations Supporting Multiple Lines Supporting Multiple Line Keys Per Line Supporting Shared Lines Your SoundPoint IP 550 supports shared linesPage Placing Calls To place a call using the handset To place a call using Hands-Free Speakerphone mode To place a call using the headset Answering Calls To answer a call using the Hands-Free Speakerphone Answering When Not in Another CallTo answer a call using the handset Duration and destination To answer a call using the headset Answering When in Another Call To answer an incoming call on a shared line Ending CallsTo end a call Placing Calls on Hold Redialing NumbersTo redial the last call placed from your phone Hosting Conference Calls Multiple Calls on Hold Setting Up Conference Calls To set up a conference call Conference similar to this one will now exist Managing Conference Calls To manage a conference call System administrator To add a party to a conference call using the Join soft key Adding Parties to Conference Calls Press the New Call soft key Splitting Conference Calls Transferring CallsJoining Conferences Ending Conference Calls Performing a Consulative Transfer To transfer a call Performing a Blind Transfer To perform a blind transfer Static Forwarding Forwarding CallsTo forward all incoming calls to another party URL or IP address, refer to Placing Calls on Dynamic Forwarding To disable call forwardingEnabling Do Not Disturb To forward an incoming call to another party Assigning Speed Dial Keys To enable Do Not DisturbTo disable Do Not Disturb Multiple Lines and Do Not Disturb Assigning New Speed Dial Keys To add or edit a speed dial index for an existing contact To assign a new speed dial key Press and hold an unassigned Using Voice Mail To listen to voice messages User Guide SoundPoint IP 550 Phone Using Multiple Call Appearances User Guide SoundPoint IP 550 Phone Select Features Messages Instant Messages Using Text MessagingTo read text messages To send a text message Do one of the following Press . Select Instant Messages To view and change your presence settings Using Buddy ListsPresence Settings Select Features Presence My Status To add or delete a contact from your buddy list Managing BuddiesTo block or unblock a contact from your buddy list Integrating With Microsoft Live Communications Server Select Features Presence Buddy StatusSelect Features Presence Buddy Status Privacy List To add a contact to your buddy list Restarting Your Phone To restart the phone Troubleshooting Your SoundPoint IP 550 Desktop Phone Symptom Problem Corrective Action Power and StartupControls Lines Line Information. From Access to Screens and SystemsThen select Status Network Audio Settings Basic PreferencesHeadset Echo Cancellation Calling Settings Basic Ring Type Menu Basic SettingsPreferences Audible Ringer Displays Contrast on To test your phone hardware Testing Phone HardwareProductivity Suite Status Licenses User Guide SoundPoint IP 550 Phone Service Agreements Governing Law Warranty Exclusive Polycom Limited Warranty and Limitation LiabilityExclusions Class B Digital Device or Peripheral Safety and Compliance Part 15 FCC RulesInstallation Instructions Modifications Safety and Compliance CE and Vcci Mark Russian Compliance SoundPoint IP Use of IP Networks through the Pstn Echo cancellationUse of Voice Compression through the Pstn Use of IP Networks through the Pstn Symbols Index User Guide SoundPoint IP 550 Phone Index User Guide SoundPoint IP 550 Phone Index