Adding Contacts | Polycom Soundpoint IP 550 manual

Customizing Your SoundPoint® IP 550 Desktop Phone

Adding Contacts

You can add contacts to your contact directory:

•Manually

•From a call list

•From your corporate directory

Adding Contacts Manually

To add a contact to the local contact directory manually:

1.Press .

2.Select Contact Directory.

3.Press the More soft key.

4.Press the Add soft key.

5.Enter first and/or last name of the contact from the keypad.

Use the 1/A/a soft key to select between numeric and upper/lower case alphanumeric modes.

Use the Encoding soft key to access special characters in other languages.

6.Enter a contact number.

This is a required field and it must be unique (not already in the directory).

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Polycom Soundpoint IP 550 Adding Contacts Manually, To add a contact to the local contact directory manually

Contents

User Guide for the Polycom SoundPoint IP 550 Phone Page Changes to This Guide About This Guide User Guide SoundPoint IP 550 Phone Contents User Guide SoundPoint IP 550 Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone User Guide SoundPoint IP 550 Phone Viii Getting Started with Your SoundPoint IP 550 Desktop Phone Parts List Assembling Your SoundPoint IP 550 Desktop Phone Connecting Network and Power Source Power over Ethernet AC PowerTo connect the AC power To connect the handset and optional headset Connecting the Handset and Optional HeadsetTo connect the PoE Attaching the Base To attach the base as a desk mount To attach the base as a wall mount Registering Your SoundPoint IP 550 Desktop Phone Features of Your SoundPoint IP 550 Desktop Phone Description Features of your SoundPoint IP 550 phone are Getting Started with Your SoundPoint IP 550 Desktop Phone Icon Description Before You Use Your SoundPoint IP 550 Desktop Phone Using the Navigation Keys User Guide SoundPoint IP 550 Phone Customizing Your SoundPoint IP 550 Desktop Phone Changing the Appearance of Time and Date Configuring Basic SettingsTo configure the time and date formats Changing the Backlight Intensity To adjust the contrast on the phone displaySelect Settings Basic Contrast Changing the Display Contrast Select Backlight Idle Intensity To modify the backlight intensity Select Maximum Intensity Enabling the Headset Memory ModeTo enable Headset Memory Mode Select Settings Basic Preferences Headset Headset Memory To activate Headset Memory Mode To change the incoming ring type Selecting the Correct Headset for Electronic HookswitchTo select a headset that supports electronic hookswitch Selecting the Ring Type To change the language Select Settings Basic Preferences LanguageChanging the Language To change the graphic display background Select Settings Basic Preferences BackgroundChaning the Graphic Display Background Select Background Prioritize Background Adjusting the VolumeMuting the Microphone Managing Call Lists Managing Contacts Select Contact Directory Adding ContactsAdding Contacts Manually To add a contact to the local contact directory manually Adding Contacts From Call Lists Select Corporate Directory Adding Contacts From the Corporate Directory To edit a contact in the local directory Editing Contacts To place a call to a contact in the local contact directory Deleting ContactsPlacing Calls to Contacts To delete a contact from the local contact directory To search for a contact in the local contact directory Searching for Contacts To search for a contact in the corporate directory To set a distinctive ring type for a contact Managing Incoming CallsDistinguishing Calls To divert incoming calls from a particular contact Rejecting CallsDiverting Calls Supporting Multiple Lines System Customizations Supporting Multiple Line Keys Per Line Your SoundPoint IP 550 supports shared lines Supporting Shared LinesPage Placing Calls To place a call using Hands-Free Speakerphone mode To place a call using the handset Answering Calls To place a call using the headset Duration and destination Answering When Not in Another CallTo answer a call using the handset To answer a call using the Hands-Free Speakerphone Answering When in Another Call To answer a call using the headset To end a call Ending CallsTo answer an incoming call on a shared line To redial the last call placed from your phone Redialing NumbersPlacing Calls on Hold Multiple Calls on Hold Hosting Conference Calls To set up a conference call Setting Up Conference Calls Conference similar to this one will now exist To manage a conference call Managing Conference Calls System administrator Adding Parties to Conference Calls To add a party to a conference call using the Join soft key Press the New Call soft key Ending Conference Calls Transferring CallsJoining Conferences Splitting Conference Calls To transfer a call Performing a Consulative Transfer To perform a blind transfer Performing a Blind Transfer To forward all incoming calls to another party Forwarding CallsStatic Forwarding URL or IP address, refer to Placing Calls on To forward an incoming call to another party To disable call forwardingEnabling Do Not Disturb Dynamic Forwarding Multiple Lines and Do Not Disturb To enable Do Not DisturbTo disable Do Not Disturb Assigning Speed Dial Keys To add or edit a speed dial index for an existing contact Assigning New Speed Dial Keys Press and hold an unassigned To assign a new speed dial key To listen to voice messages Using Voice Mail User Guide SoundPoint IP 550 Phone Using Multiple Call Appearances User Guide SoundPoint IP 550 Phone To read text messages Using Text MessagingSelect Features Messages Instant Messages Do one of the following Press . Select Instant Messages To send a text message Select Features Presence My Status Using Buddy ListsPresence Settings To view and change your presence settings To block or unblock a contact from your buddy list Managing BuddiesTo add or delete a contact from your buddy list To add a contact to your buddy list Select Features Presence Buddy StatusSelect Features Presence Buddy Status Privacy List Integrating With Microsoft Live Communications Server To restart the phone Restarting Your Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone Controls Power and StartupSymptom Problem Corrective Action Then select Status Network Access to Screens and SystemsLines Line Information. From Calling Settings Basic PreferencesHeadset Echo Cancellation Audio Preferences Audible Ringer Menu Basic SettingsSettings Basic Ring Type Contrast on Displays Status Licenses Testing Phone HardwareProductivity Suite To test your phone hardware User Guide SoundPoint IP 550 Phone Governing Law Service Agreements Exclusions Polycom Limited Warranty and Limitation LiabilityWarranty Exclusive Modifications Safety and Compliance Part 15 FCC RulesInstallation Instructions Class B Digital Device or Peripheral Russian Compliance SoundPoint IP Safety and Compliance CE and Vcci Mark Use of Voice Compression through the Pstn Echo cancellationUse of IP Networks through the Pstn Use of IP Networks through the Pstn Index Symbols User Guide SoundPoint IP 550 Phone Index User Guide SoundPoint IP 550 Phone Index