Hosting Conference Calls | Polycom Soundpoint IP 550 manual

Using the Basic Features of Your SoundPoint® IP 550 Desktop Phone

Multiple Calls on Hold

If multiple calls are on hold on a single Line Key, use

and

to switch

between the calls, and then press the Resume soft key to retrieve the desired call.

If more than two calls are on hold on a single Line Key, an indication appears on the graphic display, for example “2/3”, indicating that this is the second call out of three calls.

If calls are on hold on more than one Line Key, you can view the details of the calls on any Line Key by pressing and holding the Line Key for more than two seconds. If a Line Key is depressed for less than one second, the first call on hold on that Line Key will be retrieved.

Hosting Conference Calls

You can create a conference with other parties using the phone’s local conference feature. You can create a conference at any time between an active call and a call on hold (on the same or another line) by pressing the Join soft key. The conference management feature allows you to view all parties in a conference call. From the Manage Conference page, you can add, hold, remove, and mute specific conference parties.

Note	The conference management feature is an optional feature and may not be
	supported on your particular system. For more information, contact your system
	administrator.

This section provides the following step-by-step instructions:

•Setting Up Conference Calls

•Managing Conference Calls

•Adding Parties to Conference Calls

•Joining Conferences

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Polycom Soundpoint IP 550 manual Hosting Conference Calls, Multiple Calls on Hold

Contents

User Guide for the Polycom SoundPoint IP 550 Phone Page Changes to This Guide About This Guide User Guide SoundPoint IP 550 Phone Contents User Guide SoundPoint IP 550 Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone User Guide SoundPoint IP 550 Phone Viii Getting Started with Your SoundPoint IP 550 Desktop Phone Parts List Assembling Your SoundPoint IP 550 Desktop Phone Connecting Network and Power Source To connect the AC power AC PowerPower over Ethernet To connect the PoE Connecting the Handset and Optional HeadsetTo connect the handset and optional headset Attaching the Base To attach the base as a desk mount To attach the base as a wall mount Registering Your SoundPoint IP 550 Desktop Phone Features of Your SoundPoint IP 550 Desktop Phone Description Features of your SoundPoint IP 550 phone are Getting Started with Your SoundPoint IP 550 Desktop Phone Icon Description Before You Use Your SoundPoint IP 550 Desktop Phone Using the Navigation Keys User Guide SoundPoint IP 550 Phone Customizing Your SoundPoint IP 550 Desktop Phone To configure the time and date formats Configuring Basic SettingsChanging the Appearance of Time and Date Changing the Backlight Intensity To adjust the contrast on the phone displaySelect Settings Basic Contrast Changing the Display Contrast Select Backlight Idle Intensity To modify the backlight intensity Select Maximum Intensity Enabling the Headset Memory ModeTo enable Headset Memory Mode Select Settings Basic Preferences Headset Headset Memory To activate Headset Memory Mode To change the incoming ring type Selecting the Correct Headset for Electronic HookswitchTo select a headset that supports electronic hookswitch Selecting the Ring Type Changing the Language Select Settings Basic Preferences LanguageTo change the language Chaning the Graphic Display Background Select Settings Basic Preferences BackgroundTo change the graphic display background Muting the Microphone Adjusting the VolumeSelect Background Prioritize Background Managing Call Lists Managing Contacts Select Contact Directory Adding ContactsAdding Contacts Manually To add a contact to the local contact directory manually Adding Contacts From Call Lists Select Corporate Directory Adding Contacts From the Corporate Directory To edit a contact in the local directory Editing Contacts To place a call to a contact in the local contact directory Deleting ContactsPlacing Calls to Contacts To delete a contact from the local contact directory To search for a contact in the local contact directory Searching for Contacts To search for a contact in the corporate directory Distinguishing Calls Managing Incoming CallsTo set a distinctive ring type for a contact Diverting Calls Rejecting CallsTo divert incoming calls from a particular contact Supporting Multiple Lines System Customizations Supporting Multiple Line Keys Per Line Your SoundPoint IP 550 supports shared lines Supporting Shared LinesPage Placing Calls To place a call using Hands-Free Speakerphone mode To place a call using the handset Answering Calls To place a call using the headset Duration and destination Answering When Not in Another CallTo answer a call using the handset To answer a call using the Hands-Free Speakerphone Answering When in Another Call To answer a call using the headset To answer an incoming call on a shared line Ending CallsTo end a call Placing Calls on Hold Redialing NumbersTo redial the last call placed from your phone Multiple Calls on Hold Hosting Conference Calls To set up a conference call Setting Up Conference Calls Conference similar to this one will now exist To manage a conference call Managing Conference Calls System administrator Adding Parties to Conference Calls To add a party to a conference call using the Join soft key Press the New Call soft key Ending Conference Calls Transferring CallsJoining Conferences Splitting Conference Calls To transfer a call Performing a Consulative Transfer To perform a blind transfer Performing a Blind Transfer Static Forwarding Forwarding CallsTo forward all incoming calls to another party URL or IP address, refer to Placing Calls on To forward an incoming call to another party To disable call forwardingEnabling Do Not Disturb Dynamic Forwarding Multiple Lines and Do Not Disturb To enable Do Not DisturbTo disable Do Not Disturb Assigning Speed Dial Keys To add or edit a speed dial index for an existing contact Assigning New Speed Dial Keys Press and hold an unassigned To assign a new speed dial key To listen to voice messages Using Voice Mail User Guide SoundPoint IP 550 Phone Using Multiple Call Appearances User Guide SoundPoint IP 550 Phone Select Features Messages Instant Messages Using Text MessagingTo read text messages Do one of the following Press . Select Instant Messages To send a text message Select Features Presence My Status Using Buddy ListsPresence Settings To view and change your presence settings To add or delete a contact from your buddy list Managing BuddiesTo block or unblock a contact from your buddy list To add a contact to your buddy list Select Features Presence Buddy StatusSelect Features Presence Buddy Status Privacy List Integrating With Microsoft Live Communications Server To restart the phone Restarting Your Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone Symptom Problem Corrective Action Power and StartupControls Lines Line Information. From Access to Screens and SystemsThen select Status Network Calling Settings Basic PreferencesHeadset Echo Cancellation Audio Settings Basic Ring Type Menu Basic SettingsPreferences Audible Ringer Contrast on Displays Status Licenses Testing Phone HardwareProductivity Suite To test your phone hardware User Guide SoundPoint IP 550 Phone Governing Law Service Agreements Warranty Exclusive Polycom Limited Warranty and Limitation LiabilityExclusions Modifications Safety and Compliance Part 15 FCC RulesInstallation Instructions Class B Digital Device or Peripheral Russian Compliance SoundPoint IP Safety and Compliance CE and Vcci Mark Use of IP Networks through the Pstn Echo cancellationUse of Voice Compression through the Pstn Use of IP Networks through the Pstn Index Symbols User Guide SoundPoint IP 550 Phone Index User Guide SoundPoint IP 550 Phone Index