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Sharp FO-4450 operation manual Confidential Operations, Confidential transmission

Models: FO-4450

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Confidential Operations

Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained on page 24.

♦ Some fax machines have multiple mailboxes for receiving confidential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

1 Load the document (s).

• SEND READY will appear in the display.

	• Press RESOLUTION and/or CONTRAST		to
	set the resolution and contrast if
	needed.
2	CONFIDENTIAL		Display:
2	Press Z/<	(flip up the Rapid Key
	overlay if it is down) and then 1 .		1:CONF. TX
	overlay if it is down) and then 1 .		ENTER BOX # OR START

5. Special Functions

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Image 69

Sharp FO-4450 operation manual Confidential Operations, Confidential transmission

Contents

FO-4450 Canada Introduction Full Dual Access Printing resolutionPower requirements Operating temperatureApprox .3 lbs .2 kg WeightPage Table of Contents Housing Cleaning the Scanning Glass and RollersProblems and Solutions Messages and SignalsUpper panel Look at the Operation PanelMiddle panel Rapid Key pad Symbol keyRapid Dial Keys Counter keyCover Sheet key Timer keyLife key MEM. Status keyJOB Status key Lower panelDuplex Scan key Priority keySpeed Dial key PressMenu key UP and Down arrow keysUnpacking Checklist InstallationPoints to keep in mind when setting up About condensationConnections Connecting the power cordConnecting a telephone optional Connecting the telephone line cordAttaching the ADF exit tray Attaching the received document trayAttaching the national character labels Verification Stamp option Press the cover release to open the print compartment cover Installing the Print CartridgesBlue Insert it into the print compartment Hold the toner cartridge by the handleFlip up the Rapid Key Overlay, 3 , and EnterWhen to replace the drum cartridge When to replace the toner cartridgeSharp FO-44ND or FO-50ND toner cartridge Sharp FO-47DR drum cartridgeLoading paper in the paper tray Loading Printing PaperRemove the received document tray Insert a stack of paper into the tray, print side upReplace the received document tray Loading paper in the paper cassette if installedInstallation Entering Your Name and Fax Number Press 0Press Enter To change case, press To enter a space, pressTo clear a mistake, press Press twice to return to the date and time displaySetting the Date and Time Daylight Saving Time Press to select A.M. or to select P.MPress Enter to start the clock Press or to select the desired volume level Volume AdjustmentSpeaker Press Speaker to turn off the speakerRinger Press the or to select the desired volume level. Make sureHas not been pressed Press Enter to confirm your selectionSending Documents Size and weightTransmittable Documents Loading one page at a timeOther restrictions Maximum scanning areaLoading the Document Resolution Adjusting the Resolution and ContrastLight ContrastSending a Fax by Normal Dialing Programming Auto-Dial Numbers Using the Redial keyPress To select SET Return to to program another number, or press RepeatedlyTo return to the date and time display Editing auto-dial numbers Chain Dialing for area and access codesClearing auto-dial numbers Press To select ClearProgramming Auto-Dial Numbers Sending a Fax by Automatic Dialing Dual AccessRapid Key Dialing Load the documents Send Ready will appear in the displayPress the appropriate Rapid Key Flip up the Rapid Key overlay If it is down Press Speed DialingThen enter the Speed Dial number by pressing If not, pressCorrect, press Enter If it is not correct, press Direct Keypad DialingPress To search from Searching for an auto-dial numberIf the memory becomes full Chain DialingDocument will be automatically transmitted once Connection is establishedTo cancel a fax transmission or reception Checking and canceling stored transmission jobsChecking the status of the current job Canceling a memory transmission by number Memory Retransmission Automatic redialingCreating a personal directory book Creating and Using Personal BooksPress 1 Press 1 to select SETPress Enter to skip this step Press Book Using a personal bookClosing a book Canceling an operation performed from a bookClearing a book Press 2 to select ClearPress repeatedly to return to the date and time display Load the documents Cover SheetOverlay if it is down Dial the receiving party and transmit the faxTransmission you do not have to press Batch Page Numbering Caps Lock . Flip up the Rapid KeyDial the receiving machine and transmit the document Using Auto Reception Mode Setting the reception modeReceiving Documents Using Manual Reception Mode When Receiving appears Display, hang upOn the fax machine Overlay Substitute Reception to MemoryLoad the document Making CopiesWant the copies sorted Checking and canceling copy jobs in memoryCopying will begin While the copy job appearsSpecial Functions BroadcastingLoad the document s Broadcasting using a Group Key Press Enter twice. Transmission will beginPress the appropriate Group Key. Transmission will begin Press Menu , 5 and then Storing numbers in Group KeysPress To program a Group Key Press 2 to clear a Group KeyAppears in the display and then press Editing a groupReturn to to program another Group Key, or press Repeatedly until you return to the date and time displayConfidential transmission Confidential OperationsDigits, press Confidential receptionPress Z Flip up the Rapid Key Programming the confidential passcodePrinting out received documents Clearing a passcodePress Z Enter your mailbox number Enter your confidential passcodePolling others PollingThen Number. If you enter less than 2 digits, pressSerial Polling using a Group Key Being polled Memory pollingPress Then Clearing a document Contrast to adjust the resolution and contrast ifDesired, and then press To clear the documentsTurning Polling Security on and off Polling SecurityStoring and clearing fax numbers for polling permission Press Menu , 3 , 0Press 1 to program the System Programming and clearing a System numberNumber Go to Step Enter the number 4 digits with the numeric keysPress repeatedly to return to the date and time display.STOP Storing and clearing ID numbers for polling permissionInitial procedure Timer OperationsGo to the specific procedure for your operation see TransmissionFollowing pages Load the document and then press Serial Polling PollingBroadcasting Enter the 2-digit number assigned to the operation Canceling a timer operationProgramming a Batch Key Batch TransmissionClearing a Batch Key Storing documents for transmissionCanceling a document stored for batch transmission Press the appropriate Batch KeyEnter the 3-digit message number assigned to the document Programmed Entering and Using ProgramsStart Enter Digits, press This is not possible if you included a timer settingTo complete the entry If you want the document to be sent through memory, pressConfidential transmission Polling Broadcasting Batch transmission Clearing a Program Key Press Menu , 5Press the Program Key you want to Clear Using a Program Key Canceling a programmed timer operationPress the Program Key Duplex Scanning for Two-sided Documents Programming the Print Hold code Print HoldPrinting received faxes Activating the Print Hold functionPress @ Press 1 to select YESPress To select no Turning off the Print Hold functionClearing the Print Hold code Programming Department Codes Department Control100 Accessing the machine101 Blocking Reception of Unwanted FaxesPress To enter a number in the Anti Junk Number ListTelephone Billing Using Department ControlDirect billing code entry 102Enter the billing 103Distinctive Ring 104Press 2 Canada 105106 Optional Settings107 Optional SettingsSetting 06 Recall Times Setting 05 Transaction Report Print SelectionSetting 07 Recall Interval Setting 08 Security Selection109 Setting 16 Cassette Selection Setting 15 Image Memory PrintSetting 17 Retransmission Times 110111 Setting 24 Multi TTI Setting 23 Quick ON-LINESetting 25 Beep Length Setting 26 Telephone Billing CodeSetting 28 Distinctive Ring Setting 27 Department Code DigitsSetting 29 Verification Stamp Setting 30 Copy ResolutionSetting 31 Separate Mode Setting 34 Language Select114 Activity Report List Printing Lists and Reports115 Appears, press Enter116 Passcode List List Timer List ListOptional Setting List List Destination List ListConfidential Reception List List Department Usage List ListAnti Junk Number List List Personal Book List ListTransaction Report 119Transmission, press Cleaning the Scanning Glass and Rollers MaintenanceHousing 120121 Replacing the Verification StampTroubleshooting Problem Solution122 123 Dialing and transmission problems124 Reception and copying problems125 General problems126 Messages and SignalsNo CONF. Function 127128 Audible signalsClearing Paper Jams Clearing a jammed document129 130 Clearing jammed printing paperReplace the drum cartridge Make sure the drum cartridge is 131132 FCC Regulatory Information133 A R P134 Material Safety Data Sheet 2/3135 Material Safety Data Sheet 3/3To complete entry if 136Number press Enter Only one digit is entered137 Guía DE Consulta Rápida138 Guide DE Référence Rapide139 Index140 IndexPage Sharp Corporation