Confidential Operations, Confidential transmission | Sharp FO-4450

Confidential Operations

Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained on page 24.

♦ Some fax machines have multiple mailboxes for receiving confidential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

1 Load the document (s).

• SEND READY will appear in the display.

	• Press RESOLUTION and/or CONTRAST		to
	set the resolution and contrast if
	needed.
2	CONFIDENTIAL		Display:
2	Press Z/<	(flip up the Rapid Key
	overlay if it is down) and then 1 .		1:CONF. TX
	overlay if it is down) and then 1 .		ENTER BOX # OR START

5. Special Functions

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Image 69

Sharp FO-4450 operation manual Confidential Operations, Confidential transmission

Contents

FO-4450 Canada Introduction Full Dual Access Printing resolutionPower requirements Operating temperature Approx .3 lbs .2 kg WeightPage Table of Contents Housing Cleaning the Scanning Glass and RollersProblems and Solutions Messages and Signals Upper panel Look at the Operation Panel Middle panel Rapid Key pad Symbol keyRapid Dial Keys Counter key Cover Sheet key Timer keyLife key MEM. Status key JOB Status key Lower panelDuplex Scan key Priority key Speed Dial key PressMenu key UP and Down arrow keys Unpacking Checklist InstallationPoints to keep in mind when setting up About condensation Connections Connecting the power cord Connecting a telephone optional Connecting the telephone line cord Attaching the ADF exit tray Attaching the received document trayAttaching the national character labels Verification Stamp option Press the cover release to open the print compartment cover Installing the Print Cartridges Blue Insert it into the print compartment Hold the toner cartridge by the handleFlip up the Rapid Key Overlay, 3 , and Enter When to replace the drum cartridge When to replace the toner cartridgeSharp FO-44ND or FO-50ND toner cartridge Sharp FO-47DR drum cartridge Loading paper in the paper tray Loading Printing PaperRemove the received document tray Insert a stack of paper into the tray, print side up Replace the received document tray Loading paper in the paper cassette if installed Installation Entering Your Name and Fax Number Press 0Press Enter To change case, press To enter a space, pressTo clear a mistake, press Press twice to return to the date and time display Setting the Date and Time Daylight Saving Time Press to select A.M. or to select P.MPress Enter to start the clock Press or to select the desired volume level Volume AdjustmentSpeaker Press Speaker to turn off the speaker Ringer Press the or to select the desired volume level. Make sureHas not been pressed Press Enter to confirm your selection Sending Documents Size and weightTransmittable Documents Loading one page at a time Other restrictions Maximum scanning area Loading the Document Resolution Adjusting the Resolution and Contrast Light Contrast Sending a Fax by Normal Dialing Programming Auto-Dial Numbers Using the Redial key Press To select SET Return to to program another number, or press RepeatedlyTo return to the date and time display Editing auto-dial numbers Chain Dialing for area and access codesClearing auto-dial numbers Press To select Clear Programming Auto-Dial Numbers Sending a Fax by Automatic Dialing Dual Access Rapid Key Dialing Load the documents Send Ready will appear in the displayPress the appropriate Rapid Key Flip up the Rapid Key overlay If it is down Press Speed DialingThen enter the Speed Dial number by pressing If not, press Correct, press Enter If it is not correct, press Direct Keypad Dialing Press To search from Searching for an auto-dial number If the memory becomes full Chain DialingDocument will be automatically transmitted once Connection is established To cancel a fax transmission or reception Checking and canceling stored transmission jobsChecking the status of the current job Canceling a memory transmission by number Memory Retransmission Automatic redialing Creating a personal directory book Creating and Using Personal BooksPress 1 Press 1 to select SET Press Enter to skip this step Press Book Using a personal book Closing a book Canceling an operation performed from a book Clearing a book Press 2 to select ClearPress repeatedly to return to the date and time display Load the documents Cover Sheet Overlay if it is down Dial the receiving party and transmit the faxTransmission you do not have to press Batch Page Numbering Caps Lock . Flip up the Rapid KeyDial the receiving machine and transmit the document Using Auto Reception Mode Setting the reception modeReceiving Documents Using Manual Reception Mode When Receiving appears Display, hang upOn the fax machine Overlay Substitute Reception to Memory Load the document Making Copies Want the copies sorted Checking and canceling copy jobs in memoryCopying will begin While the copy job appears Special Functions BroadcastingLoad the document s Broadcasting using a Group Key Press Enter twice. Transmission will beginPress the appropriate Group Key. Transmission will begin Press Menu , 5 and then Storing numbers in Group KeysPress To program a Group Key Press 2 to clear a Group Key Appears in the display and then press Editing a groupReturn to to program another Group Key, or press Repeatedly until you return to the date and time display Confidential transmission Confidential Operations Digits, press Confidential reception Press Z Flip up the Rapid Key Programming the confidential passcode Printing out received documents Clearing a passcodePress Z Enter your mailbox number Enter your confidential passcode Polling others PollingThen Number. If you enter less than 2 digits, press Serial Polling using a Group Key Being polled Memory pollingPress Then Clearing a document Contrast to adjust the resolution and contrast ifDesired, and then press To clear the documents Turning Polling Security on and off Polling SecurityStoring and clearing fax numbers for polling permission Press Menu , 3 , 0 Press 1 to program the System Programming and clearing a System numberNumber Go to Step Enter the number 4 digits with the numeric keys Press repeatedly to return to the date and time display.STOP Storing and clearing ID numbers for polling permission Initial procedure Timer Operations Go to the specific procedure for your operation see TransmissionFollowing pages Load the document and then press Serial Polling Polling Broadcasting Enter the 2-digit number assigned to the operation Canceling a timer operation Programming a Batch Key Batch TransmissionClearing a Batch Key Storing documents for transmission Canceling a document stored for batch transmission Press the appropriate Batch KeyEnter the 3-digit message number assigned to the document Programmed Entering and Using Programs Start Enter Digits, press This is not possible if you included a timer settingTo complete the entry If you want the document to be sent through memory, press Confidential transmission Polling Broadcasting Batch transmission Clearing a Program Key Press Menu , 5Press the Program Key you want to Clear Using a Program Key Canceling a programmed timer operationPress the Program Key Duplex Scanning for Two-sided Documents Programming the Print Hold code Print Hold Printing received faxes Activating the Print Hold functionPress @ Press 1 to select YES Press To select no Turning off the Print Hold function Clearing the Print Hold code Programming Department Codes Department Control 100 Accessing the machine 101 Blocking Reception of Unwanted FaxesPress To enter a number in the Anti Junk Number List Telephone Billing Using Department ControlDirect billing code entry 102 Enter the billing 103 Distinctive Ring 104Press 2 Canada 105 106 Optional Settings 107 Optional Settings Setting 06 Recall Times Setting 05 Transaction Report Print SelectionSetting 07 Recall Interval Setting 08 Security Selection 109 Setting 16 Cassette Selection Setting 15 Image Memory PrintSetting 17 Retransmission Times 110 111 Setting 24 Multi TTI Setting 23 Quick ON-LINESetting 25 Beep Length Setting 26 Telephone Billing Code Setting 28 Distinctive Ring Setting 27 Department Code DigitsSetting 29 Verification Stamp Setting 30 Copy Resolution Setting 31 Separate Mode Setting 34 Language Select114 Activity Report List Printing Lists and Reports115 Appears, press Enter 116 Passcode List List Timer List ListOptional Setting List List Destination List List Confidential Reception List List Department Usage List ListAnti Junk Number List List Personal Book List List Transaction Report 119Transmission, press Cleaning the Scanning Glass and Rollers MaintenanceHousing 120 121 Replacing the Verification Stamp Troubleshooting Problem Solution122 123 Dialing and transmission problems 124 Reception and copying problems 125 General problems 126 Messages and Signals No CONF. Function 127 128 Audible signals Clearing Paper Jams Clearing a jammed document129 130 Clearing jammed printing paper Replace the drum cartridge Make sure the drum cartridge is 131 132 FCC Regulatory Information 133 A R P 134 Material Safety Data Sheet 2/3 135 Material Safety Data Sheet 3/3 To complete entry if 136Number press Enter Only one digit is entered 137 Guía DE Consulta Rápida 138 Guide DE Référence Rapide 139 Index 140 IndexPage Sharp Corporation