Manuals / Sharp / Computer Equipment / Fax Machine

Sharp FO-4450 operation manual Batch Transmission, Programming a Batch Key, Clearing a Batch Key

Models: FO-4450

1 144

Download 144 pages 60.96 Kb

Page 85

Batch Transmission

Batch Transmission

Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection.

Note: If the telephone billing function is turned on, the batch transmission function cannot be used.

Programming a Batch Key

To perform a batch transmission, you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Rapid Key which has not already been programmed can be used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission will be performed every week on that day. If you do not specify a day-of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs explained in Entering and Using Programs on page 85. In Step 10 of the initial procedure, select “Batch transmission”.

Clearing a Batch Key

To clear a Batch Key, follow the procedure on page 92.

Storing documents for transmission

Follow the steps below to store a document under a Batch Key for transmission. When you store the document, it is given a message number to distinguish it from other jobs stored in the same batch.

♦ If no jobs have been stored under a Batch Key when the time for transmission arrives, transmission will not take place.

1 Load the document (s).

• SEND READY will appear in the display.

5. Special Functions

83

Image 85

Sharp FO-4450 Batch Transmission, Programming a Batch Key, Clearing a Batch Key, Storing documents for transmission

Contents

FO-4450 Canada Introduction Full Dual Access Printing resolutionPower requirements Operating temperatureApprox .3 lbs .2 kg WeightPage Table of Contents Housing Cleaning the Scanning Glass and RollersProblems and Solutions Messages and SignalsUpper panel Look at the Operation PanelMiddle panel Rapid Key pad Symbol keyRapid Dial Keys Counter keyCover Sheet key Timer keyLife key MEM. Status keyJOB Status key Lower panelDuplex Scan key Priority keySpeed Dial key PressMenu key UP and Down arrow keysUnpacking Checklist InstallationPoints to keep in mind when setting up About condensationConnections Connecting the power cordConnecting a telephone optional Connecting the telephone line cordAttaching the received document tray Attaching the ADF exit trayAttaching the national character labels Verification Stamp option Press the cover release to open the print compartment cover Installing the Print CartridgesBlue Insert it into the print compartment Hold the toner cartridge by the handleFlip up the Rapid Key Overlay, 3 , and EnterWhen to replace the drum cartridge When to replace the toner cartridgeSharp FO-44ND or FO-50ND toner cartridge Sharp FO-47DR drum cartridgeLoading paper in the paper tray Loading Printing PaperRemove the received document tray Insert a stack of paper into the tray, print side upReplace the received document tray Loading paper in the paper cassette if installedInstallation Press 0 Entering Your Name and Fax NumberPress Enter To change case, press To enter a space, pressTo clear a mistake, press Press twice to return to the date and time displaySetting the Date and Time Press to select A.M. or to select P.M Daylight Saving TimePress Enter to start the clock Press or to select the desired volume level Volume AdjustmentSpeaker Press Speaker to turn off the speakerRinger Press the or to select the desired volume level. Make sureHas not been pressed Press Enter to confirm your selectionSending Documents Size and weightTransmittable Documents Loading one page at a timeOther restrictions Maximum scanning areaLoading the Document Resolution Adjusting the Resolution and ContrastLight ContrastSending a Fax by Normal Dialing Programming Auto-Dial Numbers Using the Redial keyPress To select SET Repeatedly Return to to program another number, or pressTo return to the date and time display Editing auto-dial numbers Chain Dialing for area and access codesClearing auto-dial numbers Press To select ClearProgramming Auto-Dial Numbers Sending a Fax by Automatic Dialing Dual AccessLoad the documents Send Ready will appear in the display Rapid Key DialingPress the appropriate Rapid Key Flip up the Rapid Key overlay If it is down Press Speed DialingThen enter the Speed Dial number by pressing If not, pressCorrect, press Enter If it is not correct, press Direct Keypad DialingPress To search from Searching for an auto-dial numberIf the memory becomes full Chain DialingDocument will be automatically transmitted once Connection is establishedChecking and canceling stored transmission jobs To cancel a fax transmission or receptionChecking the status of the current job Canceling a memory transmission by number Memory Retransmission Automatic redialingCreating a personal directory book Creating and Using Personal BooksPress 1 Press 1 to select SETPress Enter to skip this step Press Book Using a personal bookClosing a book Canceling an operation performed from a bookPress 2 to select Clear Clearing a bookPress repeatedly to return to the date and time display Load the documents Cover SheetDial the receiving party and transmit the fax Overlay if it is downTransmission you do not have to press Caps Lock . Flip up the Rapid Key Batch Page NumberingDial the receiving machine and transmit the document Setting the reception mode Using Auto Reception ModeReceiving Documents When Receiving appears Display, hang up Using Manual Reception ModeOn the fax machine Overlay Substitute Reception to MemoryLoad the document Making CopiesWant the copies sorted Checking and canceling copy jobs in memoryCopying will begin While the copy job appearsBroadcasting Special FunctionsLoad the document s Press Enter twice. Transmission will begin Broadcasting using a Group KeyPress the appropriate Group Key. Transmission will begin Press Menu , 5 and then Storing numbers in Group KeysPress To program a Group Key Press 2 to clear a Group KeyAppears in the display and then press Editing a groupReturn to to program another Group Key, or press Repeatedly until you return to the date and time displayConfidential transmission Confidential OperationsDigits, press Confidential receptionPress Z Flip up the Rapid Key Programming the confidential passcodePrinting out received documents Clearing a passcodePress Z Enter your mailbox number Enter your confidential passcodePolling others PollingThen Number. If you enter less than 2 digits, pressBeing polled Memory polling Serial Polling using a Group KeyPress Then Clearing a document Contrast to adjust the resolution and contrast ifDesired, and then press To clear the documentsTurning Polling Security on and off Polling SecurityStoring and clearing fax numbers for polling permission Press Menu , 3 , 0Press 1 to program the System Programming and clearing a System numberNumber Go to Step Enter the number 4 digits with the numeric keysPress repeatedly to return to the date and time display.STOP Storing and clearing ID numbers for polling permissionInitial procedure Timer OperationsTransmission Go to the specific procedure for your operation seeFollowing pages Load the document and then press Serial Polling PollingBroadcasting Enter the 2-digit number assigned to the operation Canceling a timer operationProgramming a Batch Key Batch TransmissionClearing a Batch Key Storing documents for transmissionPress the appropriate Batch Key Canceling a document stored for batch transmissionEnter the 3-digit message number assigned to the document Programmed Entering and Using ProgramsStart Enter Digits, press This is not possible if you included a timer settingTo complete the entry If you want the document to be sent through memory, pressConfidential transmission Polling Broadcasting Batch transmission Press Menu , 5 Clearing a Program KeyPress the Program Key you want to Clear Canceling a programmed timer operation Using a Program KeyPress the Program Key Duplex Scanning for Two-sided Documents Programming the Print Hold code Print HoldPrinting received faxes Activating the Print Hold functionPress @ Press 1 to select YESPress To select no Turning off the Print Hold functionClearing the Print Hold code Programming Department Codes Department Control100 Accessing the machine101 Blocking Reception of Unwanted FaxesPress To enter a number in the Anti Junk Number ListTelephone Billing Using Department ControlDirect billing code entry 102Enter the billing 103104 Distinctive RingPress 2 Canada 105106 Optional Settings107 Optional SettingsSetting 06 Recall Times Setting 05 Transaction Report Print SelectionSetting 07 Recall Interval Setting 08 Security Selection109 Setting 16 Cassette Selection Setting 15 Image Memory PrintSetting 17 Retransmission Times 110111 Setting 24 Multi TTI Setting 23 Quick ON-LINESetting 25 Beep Length Setting 26 Telephone Billing CodeSetting 28 Distinctive Ring Setting 27 Department Code DigitsSetting 29 Verification Stamp Setting 30 Copy ResolutionSetting 34 Language Select Setting 31 Separate Mode114 Activity Report List Printing Lists and Reports115 Appears, press Enter116 Passcode List List Timer List ListOptional Setting List List Destination List ListConfidential Reception List List Department Usage List ListAnti Junk Number List List Personal Book List List119 Transaction ReportTransmission, press Cleaning the Scanning Glass and Rollers MaintenanceHousing 120121 Replacing the Verification StampProblem Solution Troubleshooting122 123 Dialing and transmission problems124 Reception and copying problems125 General problems126 Messages and SignalsNo CONF. Function 127128 Audible signalsClearing a jammed document Clearing Paper Jams129 130 Clearing jammed printing paperReplace the drum cartridge Make sure the drum cartridge is 131132 FCC Regulatory Information133 A R P134 Material Safety Data Sheet 2/3135 Material Safety Data Sheet 3/3To complete entry if 136Number press Enter Only one digit is entered137 Guía DE Consulta Rápida138 Guide DE Référence Rapide139 Index140 IndexPage Sharp Corporation