Sharp XG-V10XU operation manual Set-Up, Good Bad

Guide to Effective Presentations

Good Bad Good

c. Set-Up

Presentation from SHARP

Appendix

E-77

When giving a presentation, you need to set the stage both figuratively and literally for success. The way you set up a presentation room will have a great impact on the audience’s perception of you and your message. By manipulating the placement and use of the following tools, you will improve the impact of your presentation.

Lighting—Good lighting is an important component of a successful presentation. You should strive to create an unequal distribution of light. An audience should always see as much of the presenter’s face as possible, so most of the light should be focused on you. Because it is important for you to be able to read the audience’s faces and body language, some light should be shed upon them. However, no light should shine on the screen.

Stage— When presenting on the same level surface that your audience is on, most people can only see the top one-third of your body. Therefore, it is recommended that when giving a presentation to an audience of 25 or more, you stand on a stage or platform. As more of your body is visible, the easier it is to communicate with an audience.

Podiums—The best presenters avoid podiums because they hide 75% of the body and restrict movement. However, many people feel more comfortable with a podium to hold their notes and hide their discomfort. If you must use a podium, angle it at 45 degrees to the audience so that you are not completely hidden.

Visuals—It is imperative that you make sure your visuals are large enough and projected far enough for the audience to see. Eight times the height of an image is the optimal viewing distance to read 24 point type. The bottom of a screen should be at least 6 (1.8 meters) above the floor.

Screen—The screen should always be in the center of the room so that all audience members can see it. Because people read from left to right, you should always stand to the audience’s left when discussing visuals.

Seating—Arrange seating according to the dynamics of your presentation. If the presentation is more than half-a-day, use classroom style seating—a chair and a desk. If you would like to encourage audience interaction, use chevron seating, angling the chairs into a “V” shape. When you have a very small audience, a “U” shaped arrangement will increase interchange.