Siemens 300 H Using the mailbox

Step by Step

Taking calls and setting up calls

1616

Using the mailbox

Callers who dialled your number during your absence

can leave a callback request in your mailbox.

You will also find mail server voice/fax messages in your

mailbox (if this facility is available).

Retrieval from mailbox

The lamp lights up if the mailbox contains new entries

which have still to be retrieved. Press the key.

The first entry is displayed. Keep pressing the "mailbox"

key in order to see the other messages.

Meaning of the display:

Answering a callback request

The callback request is displayed.

Select and confirm.

The user is called.

Mailbox

"Call" = callback request,

e.g. from Mr Jones

Jones Call

Output?

Contents

Main About these Operating Instructions How to use these Operating Instructions S Displays Step by Step * Important Notes CE label Environmental label How to activate functions ... directly ... via the Service Menu OI ... using a function key Which functions can be used? Basic and enhanced-convenience functions Additional multi-line and team functions Additional executive/secretary functions How to make best use of your telephone Calling several persons simultaneously . . . . . . . . 24 Using stored numbers to make calls . . . . . . . . . . . 32 Making project calls . . . . . . . . . . . . . . . . . . . . . . . . . 36 If you dont get through... . . . . . . . . . . . . . . . . . . . . . 38 Telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Checking the telephone . . . . . . . . . . . . . . . . . . . . . . 49 Forwarding calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Using a different telephone in the same way as your own . . . . . . . . . . . . . . . . . 62 Relocating with the telephone . . . . . . . . . . . . . . . . 65 Making multi-line and team calls. . . . . . . . . . . . . . 66 Page Taking calls and setting up calls Taking a call with the handset Answering a call via the speaker key (speakerphone) X or Y(Note: optiset E advance has open listening only.) Open listening within the room during a call Switching to speakerphone Switching to the handset Q Using the "second call" facility Activating/deactivating "second call" IH Taking the second call Using the mailbox Retrieval from mailbox Answering a callback request Deleting mailbox entries Terminating mailbox retrieval: Using the mailbox function (optional) Timed reminders Q Incoming call on loudspeaker (voice calling) Page Activating/deactivating stop voice calling IJ Taking a call on the headset Activating/deactivating do not disturb II Malicious call holding OJ Setting up calls Dialling with the handset off-hook Dialling with the handset on-hook Suppressing the number display at the called party OI S Direct call to a colleague via loudspeaker (voice calling) Q Entering commands with tone dialling (DTMF suffix dialling) Calling several persons simultaneously Making a second call (consultation) S Alternating between two calls (toggling) System-supported conference Setting up a conference S Expanding the conference S Transferring the conference S During the conference Extending a call S W S Using the switchover button Page Using stored numbers to make calls Using a call list (missed calls) Interrogating the call list (call log) HOH Dialling a number in the call list Saved number redial Last number redial Dialling with repertory keys Dialling with individual speed dialling J GP Dialling with system speed dialling Making project calls Setting up a project call S Call duration display If you dont get through... Using the callback facility Storing a callback request Answering a callback request Q Camping on a colleagues call Overriding a colleagues call (intrude) Telephone settings Adjusting the ringing tone volume X or YTo increase/decrease the volume: keep pressing the Adjusting the ringing tone pitch X or YChanging the pitch: keep pressing the keys until the re- Adapting the handsfree function to the acoustics of your room X or YSelect the type of room (acoustics). Keep pressing the Setting the volume of the alerting tone X or YTo increase/decrease the volume: keep pressing the Adjusting the angle of the display (to suit a seated position) Preventing misuse of the telephone MN S MN S Selecting the language for the user prompts (displays) Storing numbers, system func- tions and timed reminders Storing a repertory dialling number on a key Storing a number for redialling Storing a callers number or a number whichhas been dialled Storing any number Storing individual speed dialling S Saving a function on a key K Storing timed reminders N Checking the telephone Checking its functionality P Checking the assignment of functions to keys K Forwarding calls Using call forwarding Fixed forwarding S Page Variable forwarding S Page Activating and deactivating forwarding using switch Automatic call forwarding Forwarding calls for a different terminal (pull divert) Storing a destination for another telephone/activating call forwarding S Storing a destination for fax, PC or "busy"/ activating call forwarding (pull divert) S Interrogating/deactivating call forwarding for another telephone S Interrogating/deactivating call forwarding for fax, PC or "busy" S Changing call forwarding for another terminal Using a different telephone inthesamewayasyourown Logging on to a different telephone Identifying oneself with PIN and dialling MH S SU SU Identification with the chip card (optiset E advance only) S SU Deactivating identification at the other telephone MM Relocating with the telephone Disconnecting the telephone from its present station line S Reconnecting the telephone at the new station line S Making multi-line and team calls Using line keys The different states of line key lamps Preview Taking calls on line keys Taking calls in the order offered Taking calls with priority Activating/deactivating ringer IN Dialling with line keys Identifying the line used OM Alternating between different lines Terminating a connection on a line key Entering a call on a line (add-on conference) Station override security Allowing override OO Preventing override ON Terminating a connection on a line key Holding a call on a line key and picking it up again Holding a call on a line key exclusively and picking it up again Picking up a held call S Forwarding calls for lines Storing and activating variable call forwarding for a line Storing and activating a fixed call forwarding destination for a line Activating fixed call forwarding for a line (without storing) IL Cancelling the fixed call forwarding destination Deactivating call forwarding for a line IL Taking calls for colleagues in a team Q Picking up a specific team call S Having the number of the called station displayed Taking a call in a hunt group Removing station from hunt group/ adding station to hunt group IK Automatic parking and resumption of a call Manual parking and resumption of a call H ... PEnter and remember a parking position number 0-9. If Picking up a call on hold H ... PIf necessary, enter corresponding parking position num- Calling a team member directly The lamp statuses of direct station selection (DSS) keys Calling a direct station selection (DSS) user Q Taking a call for a direct station selection (DSS) user Making calls in an "executive/ secretary" team Calling executive or secretarys office The lamp statuses of direct station selection (DSS) keys Making a call to the executive/secretary Q Taking a call for the executive in the secretarys office Taking a call for the executive during a call in progress Extending a call to the executive W Switching calls directly to the executive Taking a call on the executives telephone Taking calls for other "executive/ secretary" teams Using second telephone for executive Activating/deactivating second call for executive IH Using the call signal function Calling a messenger Designating a deputy for the secretary Labelling, documentation and accessories Key labels Attaching the telephone number label Using the key labelling programme Re-ordering the Operating Instructions Downloading the Operating Instructions from the Internet in PDF format Individual operating instructions Ordering accessories Page Advice for users Care of the telephone How to deal with malfunctions Dealing with error messages on the display Who to contact if a problem occurs Index A C D E R S T V -43$643360+;7330&437040:94<- 1P A31003-H8400-C104-1-7619 Page Page Important functions at a glance Page Maximum Service Menu functions available * Telephone with line keys and multi-line access (keyset) **not for UK