Switching calls directly to the executive | Siemens 300 H manual

Making calls in an "executive/secretary" team

Step by Step

Intercept

Intercept

Waiting call

Extending the call with prior announcement:

Inform the executive that a call is waiting.

WReplace the handset.

Extending the call without prior announcement:

WReplace the handset immediately.

Switching calls directly to the executive

When the secretary’s office is unattended, calls for the executive can be diverted immediately to the execu- tive’s telephone. The forwarding function can be activat- ed at the secretary’s telephone and at the executive’s telephone.

To activate:

Press the key. The lamp lights up.

To deactivate:

Press the key. The lamp goes out.

Calls for the secretary are not redirected - only calls for the executive.

Taking a call on the executive’s telephone

A call for the executive is not answered in the secre- tary’s office. After 15 seconds (depending on the sys- tem), you hear an alerting tone on the executive tele- phone. The display indicates who is calling.

QLift the handset.

Press the flashing key.

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Siemens 300 H operating instructions Switching calls directly to the executive, Taking a call on the executive’s telephone

Contents

HiPath 4000 Hicom 300 E/300 H About these Operating Instructions How to use these Operating InstructionsDisplays Permanently assigned function keys CE label Important NotesEnvironmental label Via the Service Menu How to activate functionsUsing a function key Directly Which functions can be used? How to make best use of your telephoneBasic and enhanced-convenience functions Additional multi-line and team functions How to activate functions Taking calls and setting up callsSetting up calls Telephone settings Using stored numbers to make callsCalling several persons simultaneously Making project calls Storing numbers, system functions Using a different telephone Multi-line and team functions Making calls in an executive/secretary team Labelling, documentation and accessories Index Advice for users Speakerphone Taking a call with the handsetAnswering a call via the speaker key Terminating a call Switching to the handset Switching to speakerphoneOpen listening within the room during a call To activate Activating/deactivating second call Using the second call facilityTaking the second call Terminating the second call, resuming the first call Retrieval from mailbox Using the mailboxAnswering a callback request Meaning of the display Incoming call on loudspeaker voice calling Timed remindersDeleting mailbox entries Terminating mailbox retrieval Step by Step Taking a call on the headset CallingActivating/deactivating stop voice Activating/deactivating do not disturb Malicious call holding II Enter the service code Select and confirm Dialling with the handset off-hook Setting up callsDialling with the handset on-hook Called party is busy or does not answer Direct call to a colleague via loudspeaker voice calling Called party Entering commands with tone dialling Dtmf suffix dialling Making a second call consultation To switch to the waiting partyAlternating between two calls toggling Release the second call return to the first call System-supported conference Setting up an add-on conference Setting up a conference from a consultation call Setting up a conferenceSetting up a conference from a waiting call Starting a conference from a single call Calling and adding another user Expanding the conferenceIf the new user does not answer Expanding the conference from a consultation call Accepting a waiting call and adding it to the confer- ence Transferring the conference During the conference Disconnecting the last member addedViewing member information Putting the conference on hold Extending a call Using the switchover button Group call Consultation Calls Using a call list missed callsInterrogating the call list call log Dialling a number in the call list Saved number redialDeleting an entry from the call list Dialling with repertory keys Last number redial Dialling with system speed dialling numbers Dialling with individual speed dialling numbers Making project calls Setting up a project call Call duration display If you don’t get through Using the callback facilityStoring a callback request Rejecting a callback request Camping on a colleague’s call Cancelling an entry which is displayed Overriding a colleague’s call intrude Adjusting the ringing tone volume Telephone settingsAdjusting the ringing tone pitch Setting the volume of the alerting tone Preventing unauthorised dialling Preventing misuse of the telephone Enabling the telephone again Selecting the language for the user prompts displaysSelecting a language Storing numbers, system func- tions and timed reminders Storing a repertory dialling number on a keyIf you made a mistake during input Storing individual speed dialling numbers Storing a number for rediallingWhich has been dialled Storing any number Saving a function on a key Storing timed reminders Cancelling a stored reminder Checking its functionality Checking the telephone Checking the assignment of functions to keys Forwarding calls Using call forwardingFixed forwarding Activating/deactivating fixed forwarding Programming/changing a forwarding destination Activating and deactivating with call forwarding key Deactivating fixed forwarding in the idle menuDeleting the destination for fixed forwarding Selection of a variable forwarding type Variable forwarding Deleting a forwarding destination Programming/changing the forwarding destinationActivating variable forwarding Checking forwarding Deactivating variable forwarding Automatic call forwarding Activating and deactivating forwarding using switchDeactivating variable forwarding in the idle menu Forwarding calls for a different terminal pull divert Press the key. The lamp lights up Confirm Select and confirm Press the key. The lamp lights up Select and confirm Or To interrogate Or To check Changing call forwarding for another terminal Logging on to a different telephone Using a different telephone in the same way as your own 300 E/H system area Entering the PIN for your own HiPath 4000 or HicomEntering the PIN for another HiPath 4000 or Hicom 300 E/H system area within the integrated network Deactivating identification at the other TelephoneIf you logged on with a PIN If you logged on with a chip card Disconnecting the telephone from its Reconnecting the telephone atRelocating with the telephone Present station line Making multi-line and team calls Using line keysPrimary line Taking calls on line keys PreviewDifferent states of line key lamps Activating the preview function Taking calls with priority Taking calls in the order offered Via the Service Menu With the ringer key configuredActivating/deactivating ringer Dialling with automatic line seizure Dialling with line keysDialling with selectable line seizure Identifying the line used With the display line key configuredAlternating between different lines Station override security With the privacy key configuredTerminating a connection on a line key Entering a call on a line add-on conference Preventing override Placing on hold Holding a call on a line key and picking it up againResuming the call Forwarding calls for lines Picking up a held callWith the call forwarding key Or Via the menu Activating fixed call forwarding for a line without storing Deactivating call forwarding for a line Cancelling the fixed call forwarding destination Picking up a specific team call Taking calls for colleagues in a teamTelephone in the idle state Course of a call Having the number of the called station displayed Taking a call in a hunt group Call Automatic parking and resumption of a callManual parking and resumption of a Parking the call Picking up a call on hold Calling a team member directlyLamp statuses of direct station selection DSS keys Taking a call for a direct station selection DSS user Calling a direct station selection DSS userLamp is not lit the user is not making a call Lamp is lit the user is making a call Making a call to the executive/secretary Calling executive or secretary’s officeLamp is not lit the secretary is not making a call Extending a call to the executive Taking a call for the executive in the secretary’s officeTaking a call for the executive during a call in progress Lamp is lit the secretary is making a call Taking a call on the executive’s telephone Switching calls directly to the executive Taking calls for other executive/ secretary teams ExecutiveParking a call at the first telephone Resuming a call at the second telephone Calling a messenger Using the call signal functionDesignating a deputy for the secretary To activate deputy Using the key labelling programme Labelling, documentation and accessoriesKey labels Attaching the telephone number label Re-ordering the Operating Instructions Ordering accessoriesIndividual operating instructions Optiset E control adapter How to deal with malfunctions Advice for usersCare of the telephone Possible cause Dealing with error messages on the displayPossible response Who to contact if a problem occurs Individual speed dialling numbers Index Second telephone executive 43$643360+7330&43704094 HiPath Hicom 300 E/300 H Page Making a call Important functions at a glance Setting up a conference call Maximum Service Menu functions available