Toshiba 4540C 232 Managing Department Codes

3 MANAGING COUNTERS (COUNTER MENU)

232 Managing Department Codes

6

Press [OK].

The QUOTA screen is displayed.

7

Set the quota of this department code as required, and press [OK] to register the new department code.

You will be returned to the DEPARTMENT CODE screen.

QUOTA MANAGEMENT — The quota setting is enabled or disabled by pressing [ON] or [OFF]. To enable it, press

[ON] and set the quota and the default quota value. (In the color print models, set the color and the black quota

respectively.)

yQUOTA — The remaining number of available copies/prints for this department code is displayed. The number

entered in the [DEFAULT QUOTA] box is reduced every time when copying/printing is performed which can no

longer be done when the number reaches “0”.

When a new department code is registered, the number entered in the [DEFAULT QUOTA] box is displayed in

this box.

You can manually change the number displayed in this box to a preferred one.

yDEFAULT QUOTA — Enter the initial quota for this department code. You can enter up to “99,999,999.99”.

When the remaining number of available copies/prints becomes “0” during the job being printed, a few copies

that exceed the quota are printed and counted because the equipment cannot stop the job immediately.

Contents

Main Page Preface 1 Preface How to read this manual Symbols in this manual Model and series names in this manual Explanation for control panel and touch panel 2 Preface Trademarks CONTENTS Chapter 1 SETTING ITEMS (USER) Chapter 2 SETTING ITEMS (ADMIN) Chapter 3 MANAGING COUNTERS (COUNTER MENU) Chapter 4 APPENDIX Page Page 8 Entering User Menu Entering User Menu Press the [USER FUNCTIONS] button on the control panel to enter the USER FUNCTIONS menu. Press the [USER] tab. Continue the user setting operation that you require. Setting General Functions 9 Setting General Functions Changing the display language Press [CHANGE LANGUAGE]. Select the desired language and press [OK]. Page Page Page Setting General Functions 13 Setting the calibrations Place the paper to be used for the calibration in the drawer. Page Setting General Functions 15 Setting the registration Press [REGISTRATION]. Refer to Step 3 in the following operation. 16 Setting Copy Functions Setting Copy Functions Press [COPY] in the USER menu. Setting Copy Functions (e-STUDIO6550C Series, e-STUDIO4540C Series) Page 18 Setting Copy Functions Setting Copy Functions (e-STUDIO456 Series, e-STUDIO856 Series) Specify the following items as you require and press . Page 20 Setting Copy Functions Specify the following items as you require. Setting Copy Functions 21 Specify the following item as you require and press [OK]. 22 Setting Fax Functions Setting Fax Functions Press [FAX] in the USER menu. Setting Fax Functions 23 24 Setting Scan Functions Setting Scan Functions Press [SCAN] in the USER menu. Setting Scan Functions 25 26 Setting Scan Functions Setting e-Filing Functions 27 Setting e-Filing Functions Press [E-FILING] in the USER menu. In the Printing Image Mode option, press the desired mode button and press [OK]. 28 Printing Lists Printing Lists Press [LIST] in the USER menu. Page Page Setting Drawer 32 Setting Drawer Page 34 Setting Drawer Managing Address Book 35 Managing Address Book Managing contacts in address book Registering contacts Registering contacts from the [USER FUNCTIONS] button Page Managing Address Book 37 Press each button on the touch panel to enter the following contact information. 38 Managing Address Book Press [OPTION] to specify the default settings for a fax transmission. Press [OK] to register the contact. Page Page Page Page Page Page Page Page Page Page Page 50 Managing Address Book Managing groups in address book Creating new groups Page Page Managing Address Book 53 Editing groups Press the group that you want to edit and press [EDIT]. Page Managing Address Book 55 Page Page Page Managing Address Book 59 Specify the search string in the items that you require and press [SEARCH]. Page Managing Address Book 61 Deleting groups Page Searching for groups Page Page Page Page Page Page 70 Checking E-mail Checking E-mail Press [CHECK E-MAIL] in the USER menu. Page 72 Change User Password Change User Password Press [CHANGE USER PASSWORD] in the USER menu. Change the password. Page Page Entering Admin Menu 76 Entering Admin Menu Continue the administrative operation that you require. Setting General Functions 77 Setting General Functions Setting the device information Page Setting General Functions 79 80 Setting General Functions Setting the notification Press [NOTIFICATION]. Page Page Page Page Setting General Functions 85 Setting the date and time Press [GENERAL] in the ADMIN (1/2) menu. Press [CLOCK]. Page Page 88 Setting General Functions Setting the energy saver modes Page 90 Setting General Functions Check the settings on the display. If corrections are required, press [CHANGE]. Make settings for the weekly timer. Page 92 Setting General Functions Specify the following items as required and complete the setting. Page 94 Setting General Functions Setting the calibration Place the paper to be used for the calibration in the drawer. Page Page Page Page Setting General Functions 99 Setting the registration Press [REGISTRATION]. Press [YES] to start the registration. Page Setting General Functions 101 Setting the drawer set pop-up and paper misfeed recovery pop-up Press [POP UP]. Press [ENABLE] or [DISABLE] for each option and press [OK]. Page Setting General Functions 103 Press [ON] or [OFF] for each status message and press [OK]. Setting the auto clear function Page Setting General Functions 105 Managing the option licenses Press [LICENSE MANAGEMENT]. Page Page Page Setting General Functions 109 Adding or removing the display languages Press on the GENERAL menu (1/2) screen. Page Page Page Page Page Page Page Setting General Functions 117 Creating or installing cloning files Press on the GENERAL menu (1/2) screen. Page Page Page Page Page Setting General Functions 123 Enter the file name, and set the password, and then save the file. When the creating of the cloning files is complete, press [OK]. Disconnect the USB storage device from the USB port on the equipment. Page Page Page Page Page Page Page Page Page Setting General Functions 133 USB keyboard 134 Setting Network Functions Setting Network Functions Setting the TCP/IP protocol (IPv4) Page Page Page Page Setting Network Functions 139 Setting the IPv6 protocol Setting the IPv6 protocol manually 140 Setting Network Functions Press [IPv6]. Setting Network Functions 141 Confirm the settings, and press [OK]. Page Setting Network Functions 143 Confirm the settings, and press . Page Page 146 Setting Network Functions Confirm the settings and press [OK]. Page Page Page 150 Setting Network Functions Setting Network Functions 151 Setting the SMB protocol Press [SMB]. 152 Setting Network Functions Page 154 Setting Network Functions Page 156 Setting Network Functions Page 158 Setting Network Functions Press the desired Ethernet speed button, then press [OK]. Setting Network Functions 159 Setting the LDAP services and the filtering functions Page Setting Network Functions 161 IPsec (IP security) setting Press [IPsec]. 162 Setting Network Functions Setting Network Functions 163 Network check Press [NETWORK CHECK]. Page Setting Network Functions 165 Press [CLOSE]. 166 Setting Copy Functions Setting Copy Functions Press [COPY] in the ADMIN menu (1/2). Setting Copy Functions 167 Specify the following items as required, and press . 168 Setting Copy Functions Specify the following items as required, and press [OK]. Setting Fax Functions 169 Setting Fax Functions Setting the discard and reduction print option for the RX print Press [FAX] in the ADMIN menu (1/2). Press [RX PRINT]. Page Setting File Functions 171 Setting File Functions Press [FILE] in the ADMIN menu (1/2). Enable the storage maintenance function and complete the setting. 172 Setting E-mail Functions Setting E-mail Functions Press [E-MAIL] in the ADMIN menu (1/2). Setting E-mail Functions 173 Page Setting Internet Fax Functions 175 Setting Internet Fax Functions Press [INTERNET FAX] in the ADMIN menu (1/2). 176 Setting Internet Fax Functions Setting Security Functions 177 Setting Security Functions Managing certificates Press [SECURITY] in the ADMIN menu (1/2). Press [CERTIFICATE MANAGEMENT]. Page Page Page Page Page Page Page Setting Security Functions 185 Setting secure PDF Press [SECURITY] in the ADMIN menu. Press [SECURE PDF]. 186 Setting Security Functions Setting Security Functions 187 Performing the integrity check Press [SECURITY] in the ADMIN menu (1/2). Press [INTEGRITY CHECK]. Page Page 190 Setting List/Report Setting List/Report Press [LIST/REPORT] in the ADMIN menu (1/2). Press [REPORT SETTING]. Page Page Setting List/Report 193 Specify the conditions for each transmission type and press [OK]. Page Page Page Setting Printer/e-Filing Functions 197 198 Setting Printer/e-Filing Functions Specify the following items as required, and press [OK]. Page 200 Change User Password Change User Password Press [CHANGE USER PASSWORD] on the ADMIN menu (1/2). Set a new password. IEEE 802.1X Authentication Setting 201 IEEE 802.1X Authentication Setting Setting IEEE802.1X authentication Press [802.1X SETTINGS] on the ADMIN menu (1/2). 202 IEEE 802.1X Authentication Setting Page Page IEEE 802.1X Authentication Setting 205 Setting EAP-TLS Select [EAP-TLS] and press [Next]. Page Page Page Setting EAP-TTLS Page Page Page IEEE 802.1X Authentication Setting 213 Confirm the settings and press [APPLY NOW]. 214 IEEE 802.1X Authentication Setting Error messages The following error messages may be displayed on the touch panel. Message Cause Resetting the equipment settings back to the factory defaults 215 Resetting the equipment settings back to the factory defaults Press on the ADMIN menu (1/2). Settings Data Remarks User Data Remarks Page MANAGING COUNTERS (COUNTER MENU) 218 Total Counter Total Counter Press the [COUNTER] button on the control panel to enter the COUNTER menu. Press [TOTAL COUNTER]. Page Page Page 222 Department Counter Department Counter Press [COUNTER] on the control panel to enter the COUNTER menu. Press [DEPARTMENT COUNTER]. Press [DEPARTMENT CODE]. Page Page Page Page Managing Department Codes 227 Enter the administrator password and press [OK]. 228 Managing Department Codes Printing DEPARTMENT CODE LIST In the DEPT. MANAGEMENT menu, press [PRINT OUT DEPARTMENT CODES]. Managing Department Codes 229 Enabling department codes In the DEPT. MANAGEMENT menu, press [DEPARTMENT MANAGEMENT]. Press [ENABLE] to enable the Department Management feature, or [DISABLE] to disable it. 230 Managing Department Codes Registering a new department code In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION]. Press an undefined button to create a new department and press [ENTRY]. Page 232 Managing Department Codes Page Page Page Page Page Page Managing Department Codes 239 Setting output limitations for all departments In the DEPT. MANAGEMENT menu, press [ALL LIMIT]. Enable or disable the All Limit function, and then press [OK]. 240 Managing Department Codes Setting the No Limit Black function In the DEPT. MANAGEMENT menu, press [NO LIMIT BLACK]. Press [ENABLE] to enable the NO LIMIT BLACK function, or [DISABLE] to disable it. Page Page Page Page Page 246 List Print Format List Print Format TOTAL COUNTER LIST Output example of TOTAL COUNTER LIST (e-STUDIO4540C Series) 4.APPENDIX DEPARTMENT CODE LIST Output example of DEPARTMENT CODE LIST (e-STUDIO4540C Series) DEPARTMENT CODE LIST TIME : 2011-05-10 10:53 DEPT NO. PRINT COUNTER DEPARTMENT ADDRESS BOOK INFORMATION Output example of ADDRESS BOOK INFORMATION ADDRESS BOOK INFORMATION 4.APPENDIX List Print Format 249 GROUP NUMBER INFORMATION E-mail Address Output example of GROUP NUMBER INFORMATION GROUP NUMBER INFORMATION Fax Number FUNCTION LIST (User) Output example of FUNCTION LIST (User) (e-STUDIO4540C Series) FUNCTION LIST S/N : CME000034 F/W Ver. : T140SY0W0020 M-ROM Ver. : 140M-015 S-ROM Ver. : 140S-01 List Print Format 251 NIC configuration page Output example of the NIC Configuration Page 252 List Print Format List Print Format 253 FUNCTION LIST (Administrator) Output example of FUNCTION LIST (Administrator) (e-STUDIO4540C Series) FUNCTION LIST 254 List Print Format List Print Format 255 COPY 256 List Print Format SCAN COPY List Print Format 257 FAX SCAN 258 List Print Format BIP PRINTING is printed only when the Bluetooth Module (optional) is installed. E-FILING BIP PRINTING FILE List Print Format 259 INTERNET FAX REPORT SETTING E-MAIL 260 List Print Format WIRELESS SETTINGS are printed only when the Wireless LAN Module (optional) is installed. PRINTER/E-FILING WIRED 802.1X SETTING WIRELESS SETTINGS List Print Format 261 BLUETOOTH SETTINGS are printed only when the Bluetooth Module (optional) is installed. NETWORK SETTING - GENERAL PRODUCT - GENERAL NETWORK SETTING - NETWORK - TCP/IP NETWORK SETTING - NETWORK - IPv6 262 List Print Format NETWORK SETTING - NETWORK - IPX/SPX NETWORK SETTING - NETWORK - APPLETALK NETWORK SETTING - NETWORK - IPv6 List Print Format 263 NETWORK SETTING - SESSION - LDAP SESSION NETWORK SETTING - SESSION - DNS SESSION NETWORK SETTING - SESSION - DDNS SESSION NETWORK SETTING - SESSION - SMB SESSION 264 List Print Format NETWORK SETTING - SESSION - NETWARE SESSION NETWORK SETTING - SESSION - BONJOUR SESSION NETWORK SETTING - SESSION - LLTD SESSION NETWORK SETTING - SESSION - SLP SESSION List Print Format 265 NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE NETWORK SETTING - NETWORK SERVICE - IP SECURITY SERVICE NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE 266 List Print Format NETWORK SETTING - NETWORK SERVICE - FTP CLIENT NETWORK SERVICE NETWORK SETTING - NETWORK SERVICE - FTP SERVER NETWORK SERVICE NETWORK SETTING - NETWORK SERVICE - WEB SERVICES SETTING NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE List Print Format 267 NETWORK SETTING - NETWORK SERVICE - SNTP SERVICE NETWORK SETTING - NETWORK SERVICE - TELNET SERVICE NETWORK SETTING - NETWORK SERVICE - FILTERING NETWORK SETTING - PRINT SERVICE SETTING - RAW TCP PRINT 268 List Print Format NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT NETWORK SETTING - PRINT SERVICE SETTING - FTP PRINT NETWORK SETTING - PRINT SERVICE SETTING - NETWARE PRINT NETWORK SETTING - PRINT SERVICE SETTING - E-MAIL PRINT List Print Format 269 PRINT DATA CONVERTER OFF DEVICE CUSTOMIZATION ARCHITECTURE SECURITY SETTING - AUTHENTICATION - DEPARTMENT SETTING SECURITY SETTING - AUTHENTICATION - USER AUTHENTICATION SETTING 270 List Print Format Page Page Page Page INDEX