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Toshiba 4540C Editing department codes, DEPT. Management menu, press Department Registration

Models: 4540C

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3 MANAGING COUNTERS (COUNTER MENU)

Editing department codes

This function allows you to edit an existing department code.

1 In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION].

The DEPARTMENT CODE screen is displayed.

For instructions on how to display the screen above, see the following page:

P.226 “Logging on as administrator”

2 Press the department button that you want to edit and press [EDIT].

The message “This department code is already registered. Do you wish to replace this code?” is displayed in the CONFIRMATION screen.

If the touch panel does not display the department code that you want to edit, press to display the next screen.

3 Press [YES].

The on-screen keyboard is displayed.

Managing Department Codes 233

Image 235

Toshiba 4540C manual „ Editing department codes, DEPT. Management menu, press Department Registration

Contents

MFP Management Guide Page ‰ Explanation for control panel and touch panel „ How to read this manual ‰ Symbols in this manualPreface ‰ Model and series names in this manual‰ Trademarks Contents Managing Counters Counter Menu Index AppendixContents Checking E-mail Setting BIP Printing Change User Password Setting Items UserEntering User Menu Continue the user setting operation that you requirePress Change Language Setting General Functions„ Changing the display language Press General in the User menuPress Reversed Display „ Setting the reversed display modeSetting General Functions Press Display Setting „ Adjusting the display contrastAdjust the touch panel contrast Place the paper to be used for the calibration in the drawer „ Setting the calibrationsRefer to in the following operations Press CalibrationPress Registration „ Setting the registrationRefer to in the following operation Press Copy in the User menu Setting Copy FunctionsFor the e-STUDIO4540C Series For the e-STUDIO6550C Series Press the desired media type button and pressSpecify the following items as required and press OK For e-STUDIO456 Series For e-STUDIO856 Series For e-STUDIO456 Series Specify the following items as you requireSpecify the following item as you require and press OK Press FAX in the User menu Setting Fax FunctionsSpecify the following items as required and press OK Press Scan in the User menu Setting Scan FunctionsSpecify the following items as required and press Specify the following items as required and press OK Press E-FILING in the User menu Setting e-Filing FunctionsPress List in the User menu Printing ListsContinue the operation that you require Printing Address Book Information Press Address Book Printing Function List User Press Function Printing Group Number Information Press Group NumbersPress Drawer in the User menu Setting DrawerFor the e-STUDIO6550C Series For the e-STUDIO4540C Series For e-STUDIO856 Series „ Managing contacts in address book Managing Address Book‰ Registering contacts Managing Address Book Number of characters Press OK to register the contact Following information can be registered from the Send Log Registering contacts from Log listsFollowing information can be registered from the Scan Log Enter the contact information ‰ Editing contacts Press OK to save the contact ‰ Deleting contacts Press YES to delete the contact Press the Single tab Press Known ID ‰ Searching for contactsManaging Address Book Press the Single tab Press Search On-screen keyboard Enter the search string and press OKOn-screen keyboard for entering the fax number To edit the contact information ‰ Creating new groups „ Managing groups in address bookPress the Group tab Enter the group name and press OK Press Group NameNew group is created and it appears on the touch panel Press OKPress the group that you want to edit and press Edit ‰ Editing groupsPress Group Name to edit the group name Group is saved Known ID screen is displayed Enter the ID Number using the digital keys and press OK Enter the search string and press OK On-screen keyboard for entering the fax number Managing Address Book ‰ Deleting groups Press YES to delete the group Press the group that you want to delete and press Delete‰ Searching for groups Touch panel displays the found group Group Search screen is displayed Press Group Name to specify the search string Touch panel displays the found groups ‰ Confirming the members of a group Managing Address Book Press Check E-MAIL in the User menu Checking E-mailSetting BIP Printing Press Change User Password in the User menu Change User PasswordChange the password Setting Network Functions 134 Entering Admin MenuSetting Copy Functions 166 Setting Fax Functions 169 Setting IEEE802.1X authentication 201 Setting Security Functions 177Press Password Entering Admin MenuEnter the administrator password and press OK Continue the administrative operation that you require Press General in the Admin menu 1/2 „ Setting the device informationPress Device Information Location Press Notification „ Setting the notificationEnter the e-mail address and press OK Press E-MAILPress Password Setup Press OLD Password Changing the administrator password Press Admin PasswordEnter the current administrator password and press OK Resetting the service password Press Reset Service Password Set new password and complete the settingPress YES to reset the service password Press General in the Admin 1/2 menu „ Setting the date and timePress Clock Changing the date and time Press DATE/TIME Press the desired date format button Changing the date format Press Date FormatSleep mode/Super Sleep mode „ Setting the energy saver modesWeekly timer Auto Power Save modePress Energy Saver Setting the weekly timer Press Weekly TimerMake settings for the weekly timer Auto Power Save mode is activated Setting the Auto Power Save mode Press Auto Power SaveSetting General Functions Press User or Admin for each option and press OK „ Setting the calibration and registration display levelPress Display Level „ Setting the calibration Setting the copy calibration Press Copy Press the Start button on the control panel Are placed on the left sidePress Print Are placed on the left side Press YES to start the registration Press Option „ Setting the optionPress POP UP Press Enable or Disable for each option and press OKPress Status Message „ Setting the status messagePress on or OFF for each status message and press OK „ Setting the auto clear functionPress the button that indicates the desired time in seconds Press Auto ClearPress License Management „ Managing the option licensesAfter you confirm product information, press Close Installing the option Press Install Press YES When the installation is complete, press OKPress on the General menu 1/2 screen „ Adding or removing the display languagesPress Languages Adding the language Press InstallOn the equipment, and OK When the installation is complete, press OK Mark is displayed beside the selected default language „ Updating your system Press System UpdatesSelect the file type, and press OK Select the file that you want to install, and press Install „ Creating or installing cloning files Press Cloning Installing the cloning data Press Install Clone DataConfirm the file name and file contents, and press Install Enter the password and press OK Press YES Data category Data to be duplicated Creating cloning files Press Create Clone FileWhen the creating of the cloning files is complete, press OK Press Panel Calibration „ Setting the panel calibrationTouch panel Touch panel Press Export Logs „ Exporting logsBegin exporting the log data Press JOB Skip „ Job skipSetting General Functions Press Keyboard Layout „ Changing the keyboard layoutSelect the desired keyboard layout, and press OK ‰ USB keyboard „ Setting the TCP/IP protocol IPv4 Setting Network FunctionsWhen you assign the TCP/IP using only the Dhcp server Press IPv4 Press Network in the Admin menu 1/2You will be returned to the Network menu Setting Network Functions Setting Network Functions When you select the stateful mode „ Setting the IPv6 protocolWhen you select the manual mode When you select the stateless modePress IPv6 Confirm the settings, and press OK Press IPv6 Confirm the settings, and press Confirm the settings and press OK Press IPv6 Specify the following items as required and press Setting Network Functions Press IPX/SPX „ Setting the IPX/SPX protocolPress Netware „ Setting the NetWare settingsSpecify the following items as required and press OK Press SMB „ Setting the SMB protocolSpecify the following items as required and press OK Press Appletalk „ Setting the AppleTalk protocolSpecify the following items as required and press OK Press Http „ Setting the Http network serviceSpecify the following items as required and press OK Press Ethernet „ Setting the Ethernet speedFor e-STUDIO6550C Series, e-STUDIO4540C Series Press the desired Ethernet speed button, then press OK„ Setting the Ldap services and the filtering functions Press Other Press IPsec „ IPsec IP security settingSpecify the following items as required and press OK Press Network Check „ Network checkSetting Network Functions To designate the desired server manually Press ClosePress Copy in the Admin menu 1/2 Options Paper Feeding Specify the following items as required, and pressSpecify the following items as required, and press OK Press RX Print Press FAX in the Admin menu 1/2Press on or OFF for each item as required and press OK Press File in the Admin menu 1/2 Setting File FunctionsScan to E-mail Fragmentation Setting E-mail FunctionsPress E-MAIL in the Admin menu 1/2 Mail Message PropertiesOperations in the E-MAIL Subject screen Panel to enter numerals Internet Fax Fragmentation Setting Internet Fax FunctionsPress Internet FAX in the Admin menu 1/2 Internet Fax Message PropertiesSpecify the following items as required and press OK Press Certificate Management Setting Security FunctionsPress Security in the Admin menu 1/2 „ Managing certificatesPress Device Certificate Importing the device certificate Press ImportSelect the certificate that you want to import, and press OK Port on the equipment, and OKWhen importing the certificate is complete, press OK Press CA Certificate Importing the CA certificate Press ImportSelect the encoding method for the CA certificate Select the certificate that you want to import, and press OK Press Export Exporting the device certificateWhen exporting the certificate is complete, press OK Press Security in the Admin menu Specify the following items as required and press OK Press Integrity Check „ Performing the integrity checkChecking the minimum required data Press Minimum Press OK to reboot the equipmentChecking all data Press Full Press LIST/REPORT in the Admin menu 1/2 Setting List/ReportPress Report Setting Setting the transmission / reception journal Press Journal Specify the conditions for each transmission type and press Setting the communication report Press COMM. ReportSetting List/Report Setting the reception list Press Reception List Press the button for the list that you want to print Press ListPress PRINTER/e-FILING in the Admin menu 1/2 Setting Printer/e-Filing FunctionsSource Manually Specify the following items as required, and press OK Wireless Settings and Bluetooth Settings Set a new password Press Change User Password on the Admin menu 1/2„ Setting IEEE802.1X authentication Ieee 802.1X Authentication SettingPress 802.1X Settings on the Admin menu 1/2 Specify the following items as required and press Next Confirm the settings and press Apply NOW ‰ Setting EAP-MSCHAPv2Select EAP-MSCHAPv2 and press Next Select EAP-MD5 and press Next ‰ Setting EAP-MD5Select EAP-TLS and press Next ‰ Setting EAP-TLSConfirm the settings and press Apply NOW Select Peap and press Next ‰ Setting PeapSpecify the following items as required and press Next Select EAP-TTLS and press Next ‰ Setting EAP-TTLSWired 802.1X Settings PAP screen is displayed Wired 802.1X Settings Chap screen is displayed Wired 802.1X Settings EAP-MD5 screen is displayed Specify the following items as required and press Next Message Cause ‰ Error messagesSettings Data Remarks Press on the Admin menu 1/2Press Factory Default Managing Counters Counter Menu Print counter Total CounterScan counter Displaying scan counter Press Scan Counter Displaying print counter Press Print CounterSelect the function button whose counter you want to check Print Out Total Counter Scan counter for department code Department CounterPress Department Code Print counter for department codeEnter the department code and press OK Department Counter Department Counter Managing Department Codes „ Logging on as administratorEnter the administrator password and press OK DEPT. Management menu, press Print OUT Department Codes „ Printing Department Code ListDEPT. Management menu, press Department Management „ Enabling department codesDEPT. Management menu, press Department Registration „ Registering a new department codePress NEW Code Enter the department name, and press OKEnter the department code, and press OK Quota screen is displayed „ Editing department codes Enter a new department code, and press OK Press OK „ Deleting department codes „ Resetting the counter for each department Press YES Enable or disable the All Limit function, and then press OK „ Setting output limitations for all departmentsDEPT. Management menu, press ALL Limit DEPT. Management menu, press no Limit Black „ Setting the No Limit Black functionDEPT. Management menu, press SET Registered Quota „ Setting the registered quotaDEPT. Management menu, press Reset ALL Counters „ Resetting all department countersDEPT. Management menu, press Delete ALL „ Deleting all department codesPage List Print Format 246 AppendixOutput example of Total Counter List e-STUDIO4540C Series List Print FormatOutput example of Department Code List e-STUDIO4540C Series „ Department Code ListOutput example of Address Book Information „ Address Book InformationOutput example of Group Number Information „ Group Number InformationOutput example of Function List User e-STUDIO4540C Series „ Function List UserOutput example of the NIC Configuration „ NIC configurationLlmnr General „ Function List AdministratorEnergy Saver Auto Power Save Copy Address Book Restriction by AdminOriginal Outside Erase ScanFAX LINE-2 Mode Start *2Mail FilingBIP Printing FileInternet FAX Report SettingPRINTER/E-FILING Wired 802.1X SettingWireless Settings Bluetooth SettingsNetwork Setting Network TCP/IP Network Setting General Product GeneralNetwork Setting Network IPv6 Network Setting Network Appletalk Network Setting Network IPX/SPXNetwork Setting Session SMB Session Network Setting Session Ldap SessionNetwork Setting Session DNS Session Network Setting Session Ddns SessionNetwork Setting Network Service Http Network Service Network Setting Session Netware SessionNetwork Setting Session Bonjour Session Network Setting Session SLP SessionNetwork Setting Network Service POP3 Network Service Network Setting Network Service Smtp Client Network ServiceNetwork Setting Network Service Smtp Server Network Service Network Setting Network Service IP Security ServiceNetwork Setting Network Service Snmp Network Service Network Setting Network Service FTP Client Network ServiceNetwork Setting Network Service FTP Server Network Service Network Setting Network Service WEB Services SettingNetwork Setting Print Service Setting RAW TCP Print Network Setting Network Service Sntp ServiceNetwork Setting Network Service Telnet Service Network Setting Network Service FilteringNetwork Setting Print Service Setting E-MAIL Print Network Setting Print Service Setting IPP PrintNetwork Setting Print Service Setting FTP Print Network Setting Print Service Setting Netware PrintPrint Data Converter Security Setting Authentication Department SettingSecurity Setting Authentication User Authentication Setting Security Setting Authentication Email Address SettingSecurity Setting Password Policy Policy for Users Security Setting Authentication Single Sign on SettingSecurity Setting Authentication Home Directory Setting Security Setting Certificate ManagementList Print Format Output example of the PS3 Font List „ PS3 font listOutput example of the PCL Font List „ PCL font listPage Index 143 18, 20 Weekly Timer Page MFP Management Guide