Managing Address Book, ‰ Registering contacts | Toshiba 4540C

1 SETTING ITEMS (USER)

Managing Address Book

This menu allows you to perform the following operations:

yP.35 “Managing contacts in address book”

yP.50 “Managing groups in address book”

Managing contacts in address book

The address book is made accessible by pressing [ADDRESS BOOK]. Entries in the address book are used to specify e-mail addresses and/or fax numbers for fax transmission and Scan to E-mail.

In the address book, you can register up to 3000 contacts, which can contain a fax number, an e-mail address, or both in each contact. When the FAX Unit (optional) is installed, you can also specify the option settings for the fax transmission in each contact, such as transmission type, ECM, quality transmission, line select, and subaddress settings.

yYou can use the registered fax numbers to specify the destinations for fax transmissions only when the FAX Unit (optional) is installed.

yFor the e-STUDIO456 Series or e-STUDIO856 Series, you can use e-mail addresses registered in the address book to specify destinations for Scan to E-mail or Internet Fax only when the Scanner Kit (optional) or Printer/ Scanner Kit (optional) is installed.

In the ADDRESS BOOK menu, you can perform the following operations to manage contacts.

P.35 “Registering contacts”

P.41 “Editing contacts”

P.43 “Deleting contacts”

P.45 “Searching for contacts”

You can import and export address book data in the TopAccess administrator mode. For details, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.

Registering contacts

The following two methods can be used to register new contacts in the address book.

P.35 “Registering contacts from the [USER FUNCTIONS] button”

P.39 “Registering contacts from Log lists”

Registering contacts from the [USER FUNCTIONS] button

1 Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:

P.8 “Entering User Menu”

Managing Address Book 35

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Toshiba 4540C manual Managing Address Book, „ Managing contacts in address book, ‰ Registering contacts

Contents

MFP Management Guide Page Preface „ How to read this manual ‰ Symbols in this manual‰ Model and series names in this manual ‰ Explanation for control panel and touch panel ‰ Trademarks Contents Managing Counters Counter Menu Index Appendix Contents Checking E-mail Setting BIP Printing Change User Password Setting Items User Entering User Menu Continue the user setting operation that you require „ Changing the display language Setting General FunctionsPress General in the User menu Press Change Language Press Reversed Display „ Setting the reversed display mode Setting General Functions Press Display Setting „ Adjusting the display contrastAdjust the touch panel contrast Place the paper to be used for the calibration in the drawer „ Setting the calibrations Refer to in the following operations Press Calibration Press Registration „ Setting the registrationRefer to in the following operation Press Copy in the User menu Setting Copy Functions For the e-STUDIO4540C Series For the e-STUDIO6550C Series Press the desired media type button and press Specify the following items as required and press OK For e-STUDIO456 Series For e-STUDIO856 Series For e-STUDIO456 Series Specify the following items as you require Specify the following item as you require and press OK Press FAX in the User menu Setting Fax Functions Specify the following items as required and press OK Press Scan in the User menu Setting Scan Functions Specify the following items as required and press Specify the following items as required and press OK Press E-FILING in the User menu Setting e-Filing Functions Press List in the User menu Printing ListsContinue the operation that you require Printing Address Book Information Press Address Book Printing Function List User Press Function Printing Group Number Information Press Group Numbers Press Drawer in the User menu Setting Drawer For the e-STUDIO6550C Series For the e-STUDIO4540C Series For e-STUDIO856 Series „ Managing contacts in address book Managing Address Book‰ Registering contacts Managing Address Book Number of characters Press OK to register the contact Following information can be registered from the Send Log Registering contacts from Log listsFollowing information can be registered from the Scan Log Enter the contact information ‰ Editing contacts Press OK to save the contact ‰ Deleting contacts Press YES to delete the contact Press the Single tab Press Known ID ‰ Searching for contacts Managing Address Book Press the Single tab Press Search On-screen keyboard Enter the search string and press OKOn-screen keyboard for entering the fax number To edit the contact information ‰ Creating new groups „ Managing groups in address bookPress the Group tab Enter the group name and press OK Press Group Name New group is created and it appears on the touch panel Press OK Press the group that you want to edit and press Edit ‰ Editing groups Press Group Name to edit the group name Group is saved Known ID screen is displayed Enter the ID Number using the digital keys and press OK Enter the search string and press OK On-screen keyboard for entering the fax number Managing Address Book ‰ Deleting groups Press YES to delete the group Press the group that you want to delete and press Delete ‰ Searching for groups Touch panel displays the found group Group Search screen is displayed Press Group Name to specify the search string Touch panel displays the found groups ‰ Confirming the members of a group Managing Address Book Press Check E-MAIL in the User menu Checking E-mail Setting BIP Printing Press Change User Password in the User menu Change User PasswordChange the password Setting Network Functions 134 Entering Admin MenuSetting Copy Functions 166 Setting Fax Functions 169 Setting IEEE802.1X authentication 201 Setting Security Functions 177 Press Password Entering Admin MenuEnter the administrator password and press OK Continue the administrative operation that you require Press General in the Admin menu 1/2 „ Setting the device information Press Device Information Location Press Notification „ Setting the notification Enter the e-mail address and press OK Press E-MAIL Press Password Setup Press OLD Password Changing the administrator password Press Admin PasswordEnter the current administrator password and press OK Resetting the service password Press Reset Service Password Set new password and complete the settingPress YES to reset the service password Press General in the Admin 1/2 menu „ Setting the date and timePress Clock Changing the date and time Press DATE/TIME Press the desired date format button Changing the date format Press Date Format Weekly timer „ Setting the energy saver modesAuto Power Save mode Sleep mode/Super Sleep mode Press Energy Saver Setting the weekly timer Press Weekly Timer Make settings for the weekly timer Auto Power Save mode is activated Setting the Auto Power Save mode Press Auto Power Save Setting General Functions Press User or Admin for each option and press OK „ Setting the calibration and registration display levelPress Display Level „ Setting the calibration Setting the copy calibration Press Copy Press the Start button on the control panel Are placed on the left side Press Print Are placed on the left side Press YES to start the registration Press Option „ Setting the option Press POP UP Press Enable or Disable for each option and press OK Press Status Message „ Setting the status message Press on or OFF for each status message and press OK „ Setting the auto clear function Press the button that indicates the desired time in seconds Press Auto Clear Press License Management „ Managing the option licenses After you confirm product information, press Close Installing the option Press Install Press YES When the installation is complete, press OK Press on the General menu 1/2 screen „ Adding or removing the display languages Press Languages Adding the language Press Install On the equipment, and OK When the installation is complete, press OK Mark is displayed beside the selected default language „ Updating your system Press System Updates Select the file type, and press OK Select the file that you want to install, and press Install „ Creating or installing cloning files Press Cloning Installing the cloning data Press Install Clone Data Confirm the file name and file contents, and press Install Enter the password and press OK Press YES Data category Data to be duplicated Creating cloning files Press Create Clone File When the creating of the cloning files is complete, press OK Press Panel Calibration „ Setting the panel calibration Touch panel Touch panel Press Export Logs „ Exporting logs Begin exporting the log data Press JOB Skip „ Job skip Setting General Functions Press Keyboard Layout „ Changing the keyboard layout Select the desired keyboard layout, and press OK ‰ USB keyboard „ Setting the TCP/IP protocol IPv4 Setting Network FunctionsWhen you assign the TCP/IP using only the Dhcp server Press IPv4 Press Network in the Admin menu 1/2 You will be returned to the Network menu Setting Network Functions Setting Network Functions When you select the manual mode „ Setting the IPv6 protocolWhen you select the stateless mode When you select the stateful mode Press IPv6 Confirm the settings, and press OK Press IPv6 Confirm the settings, and press Confirm the settings and press OK Press IPv6 Specify the following items as required and press Setting Network Functions Press IPX/SPX „ Setting the IPX/SPX protocol Press Netware „ Setting the NetWare settings Specify the following items as required and press OK Press SMB „ Setting the SMB protocol Specify the following items as required and press OK Press Appletalk „ Setting the AppleTalk protocol Specify the following items as required and press OK Press Http „ Setting the Http network service Specify the following items as required and press OK Press Ethernet „ Setting the Ethernet speed For e-STUDIO6550C Series, e-STUDIO4540C Series Press the desired Ethernet speed button, then press OK „ Setting the Ldap services and the filtering functions Press Other Press IPsec „ IPsec IP security setting Specify the following items as required and press OK Press Network Check „ Network check Setting Network Functions To designate the desired server manually Press Close Press Copy in the Admin menu 1/2 Options Paper Feeding Specify the following items as required, and press Specify the following items as required, and press OK Press RX Print Press FAX in the Admin menu 1/2 Press on or OFF for each item as required and press OK Press File in the Admin menu 1/2 Setting File Functions Press E-MAIL in the Admin menu 1/2 Setting E-mail FunctionsMail Message Properties Scan to E-mail Fragmentation Operations in the E-MAIL Subject screen Panel to enter numerals Press Internet FAX in the Admin menu 1/2 Setting Internet Fax FunctionsInternet Fax Message Properties Internet Fax Fragmentation Specify the following items as required and press OK Press Security in the Admin menu 1/2 Setting Security Functions„ Managing certificates Press Certificate Management Press Device Certificate Importing the device certificate Press Import Select the certificate that you want to import, and press OK Port on the equipment, and OK When importing the certificate is complete, press OK Press CA Certificate Importing the CA certificate Press ImportSelect the encoding method for the CA certificate Select the certificate that you want to import, and press OK Press Export Exporting the device certificate When exporting the certificate is complete, press OK Press Security in the Admin menu Specify the following items as required and press OK Press Integrity Check „ Performing the integrity check Checking the minimum required data Press Minimum Press OK to reboot the equipment Checking all data Press Full Press LIST/REPORT in the Admin menu 1/2 Setting List/ReportPress Report Setting Setting the transmission / reception journal Press Journal Specify the conditions for each transmission type and press Setting the communication report Press COMM. Report Setting List/Report Setting the reception list Press Reception List Press the button for the list that you want to print Press List Press PRINTER/e-FILING in the Admin menu 1/2 Setting Printer/e-Filing Functions Source Manually Specify the following items as required, and press OK Wireless Settings and Bluetooth Settings Set a new password Press Change User Password on the Admin menu 1/2 „ Setting IEEE802.1X authentication Ieee 802.1X Authentication SettingPress 802.1X Settings on the Admin menu 1/2 Specify the following items as required and press Next Confirm the settings and press Apply NOW ‰ Setting EAP-MSCHAPv2Select EAP-MSCHAPv2 and press Next Select EAP-MD5 and press Next ‰ Setting EAP-MD5 Select EAP-TLS and press Next ‰ Setting EAP-TLS Confirm the settings and press Apply NOW Select Peap and press Next ‰ Setting Peap Specify the following items as required and press Next Select EAP-TTLS and press Next ‰ Setting EAP-TTLS Wired 802.1X Settings PAP screen is displayed Wired 802.1X Settings Chap screen is displayed Wired 802.1X Settings EAP-MD5 screen is displayed Specify the following items as required and press Next Message Cause ‰ Error messages Settings Data Remarks Press on the Admin menu 1/2 Press Factory Default Managing Counters Counter Menu Print counter Total CounterScan counter Displaying scan counter Press Scan Counter Displaying print counter Press Print Counter Select the function button whose counter you want to check Print Out Total Counter Press Department Code Department CounterPrint counter for department code Scan counter for department code Enter the department code and press OK Department Counter Department Counter Managing Department Codes „ Logging on as administrator Enter the administrator password and press OK DEPT. Management menu, press Print OUT Department Codes „ Printing Department Code List DEPT. Management menu, press Department Management „ Enabling department codes DEPT. Management menu, press Department Registration „ Registering a new department code Press NEW Code Enter the department name, and press OKEnter the department code, and press OK Quota screen is displayed „ Editing department codes Enter a new department code, and press OK Press OK „ Deleting department codes „ Resetting the counter for each department Press YES Enable or disable the All Limit function, and then press OK „ Setting output limitations for all departmentsDEPT. Management menu, press ALL Limit DEPT. Management menu, press no Limit Black „ Setting the No Limit Black function DEPT. Management menu, press SET Registered Quota „ Setting the registered quota DEPT. Management menu, press Reset ALL Counters „ Resetting all department counters DEPT. Management menu, press Delete ALL „ Deleting all department codesPage List Print Format 246 Appendix Output example of Total Counter List e-STUDIO4540C Series List Print Format Output example of Department Code List e-STUDIO4540C Series „ Department Code List Output example of Address Book Information „ Address Book Information Output example of Group Number Information „ Group Number Information Output example of Function List User e-STUDIO4540C Series „ Function List User Output example of the NIC Configuration „ NIC configuration Llmnr General „ Function List Administrator Energy Saver Auto Power Save Copy Address Book Restriction by Admin Original Outside Erase Scan FAX LINE-2 Mode Start *2 BIP Printing FilingFile Mail Internet FAX Report Setting Wireless Settings Wired 802.1X SettingBluetooth Settings PRINTER/E-FILING Network Setting Network TCP/IP Network Setting General Product GeneralNetwork Setting Network IPv6 Network Setting Network Appletalk Network Setting Network IPX/SPX Network Setting Session DNS Session Network Setting Session Ldap SessionNetwork Setting Session Ddns Session Network Setting Session SMB Session Network Setting Session Bonjour Session Network Setting Session Netware SessionNetwork Setting Session SLP Session Network Setting Network Service Http Network Service Network Setting Network Service Smtp Server Network Service Network Setting Network Service Smtp Client Network ServiceNetwork Setting Network Service IP Security Service Network Setting Network Service POP3 Network Service Network Setting Network Service FTP Server Network Service Network Setting Network Service FTP Client Network ServiceNetwork Setting Network Service WEB Services Setting Network Setting Network Service Snmp Network Service Network Setting Network Service Telnet Service Network Setting Network Service Sntp ServiceNetwork Setting Network Service Filtering Network Setting Print Service Setting RAW TCP Print Network Setting Print Service Setting FTP Print Network Setting Print Service Setting IPP PrintNetwork Setting Print Service Setting Netware Print Network Setting Print Service Setting E-MAIL Print Security Setting Authentication User Authentication Setting Security Setting Authentication Department SettingSecurity Setting Authentication Email Address Setting Print Data Converter Security Setting Authentication Home Directory Setting Security Setting Authentication Single Sign on SettingSecurity Setting Certificate Management Security Setting Password Policy Policy for Users List Print Format Output example of the PS3 Font List „ PS3 font list Output example of the PCL Font List „ PCL font listPage Index 143 18, 20 Weekly Timer Page MFP Management Guide