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Toshiba 4540C manual Registering contacts from Log lists

Models: 4540C

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1 SETTING ITEMS (USER)

Registering contacts from Log lists

You can register information such as remote fax numbers and e-mail addresses in the address book from the Send/ Receive Log screen.

The following information can be registered from the Send Log:

yRemote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server

yE-mail addresses that were manually entered, or that were searched for by the LDAP server

The following information can be registered from the Receive Log:

yRemote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server for a polling reception

yE-mail address of the sender

The following information can be registered from the Scan Log:

yE-mail addresses that were manually entered

1 Press [JOB STATUS] on the touch panel.

2 Press the [LOG] tab and press [SEND] (or [RECEIVE] or [SCAN]).

The SEND (or RECEIVE or SCAN) LOG list is displayed.

3 Select the job that includes the fax number or e-mail address you want to register into the address book, and press [ENTRY].

To register e-mail addresses specified as Bcc contacts into the address book from the scan log, it is necessary to enable the [BCC Address Display] option from the TopAccess - Email menu. If the [BCC Address Display] option is disabled, the description [BCC Address] is displayed instead of an e-mail address in the Scan Log screen. In this case, even if you select the description [BCC Address], [ENTRY] cannot be used. For instructions on how to enable the [BCC Address Display] option, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.

Managing Address Book 39

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Toshiba 4540C manual Registering contacts from Log lists, Following information can be registered from the Send Log

Contents

MFP Management Guide Page Preface „ How to read this manual ‰ Symbols in this manual‰ Model and series names in this manual ‰ Explanation for control panel and touch panel‰ Trademarks Contents Managing Counters Counter Menu Index AppendixContents Checking E-mail Setting BIP Printing Change User Password Setting Items UserEntering User Menu Continue the user setting operation that you require„ Changing the display language Setting General FunctionsPress General in the User menu Press Change LanguagePress Reversed Display „ Setting the reversed display modeSetting General Functions Adjust the touch panel contrast „ Adjusting the display contrastPress Display Setting Place the paper to be used for the calibration in the drawer „ Setting the calibrationsRefer to in the following operations Press CalibrationRefer to in the following operation „ Setting the registrationPress Registration Press Copy in the User menu Setting Copy FunctionsFor the e-STUDIO4540C Series For the e-STUDIO6550C Series Press the desired media type button and pressSpecify the following items as required and press OK For e-STUDIO456 Series For e-STUDIO856 Series For e-STUDIO456 Series Specify the following items as you requireSpecify the following item as you require and press OK Press FAX in the User menu Setting Fax FunctionsSpecify the following items as required and press OK Press Scan in the User menu Setting Scan FunctionsSpecify the following items as required and press Specify the following items as required and press OK Press E-FILING in the User menu Setting e-Filing FunctionsContinue the operation that you require Printing ListsPress List in the User menu Printing Address Book Information Press Address Book Printing Function List User Press Function Printing Group Number Information Press Group NumbersPress Drawer in the User menu Setting DrawerFor the e-STUDIO6550C Series For the e-STUDIO4540C Series For e-STUDIO856 Series ‰ Registering contacts Managing Address Book„ Managing contacts in address book Managing Address Book Number of characters Press OK to register the contact Following information can be registered from the Scan Log Registering contacts from Log listsFollowing information can be registered from the Send Log Enter the contact information ‰ Editing contacts Press OK to save the contact ‰ Deleting contacts Press YES to delete the contact Press the Single tab Press Known ID ‰ Searching for contactsManaging Address Book Press the Single tab Press Search On-screen keyboard for entering the fax number Enter the search string and press OKOn-screen keyboard To edit the contact information Press the Group tab „ Managing groups in address book‰ Creating new groups Enter the group name and press OK Press Group NameNew group is created and it appears on the touch panel Press OKPress the group that you want to edit and press Edit ‰ Editing groupsPress Group Name to edit the group name Group is saved Known ID screen is displayed Enter the ID Number using the digital keys and press OK Enter the search string and press OK On-screen keyboard for entering the fax number Managing Address Book ‰ Deleting groups Press YES to delete the group Press the group that you want to delete and press Delete‰ Searching for groups Touch panel displays the found group Group Search screen is displayed Press Group Name to specify the search string Touch panel displays the found groups ‰ Confirming the members of a group Managing Address Book Press Check E-MAIL in the User menu Checking E-mailSetting BIP Printing Change the password Change User PasswordPress Change User Password in the User menu Setting Copy Functions 166 Setting Fax Functions 169 Entering Admin MenuSetting Network Functions 134 Setting IEEE802.1X authentication 201 Setting Security Functions 177Enter the administrator password and press OK Entering Admin MenuPress Password Continue the administrative operation that you require Press General in the Admin menu 1/2 „ Setting the device informationPress Device Information Location Press Notification „ Setting the notificationEnter the e-mail address and press OK Press E-MAILPress Password Setup Enter the current administrator password and press OK Changing the administrator password Press Admin PasswordPress OLD Password Press YES to reset the service password Set new password and complete the settingResetting the service password Press Reset Service Password Press Clock „ Setting the date and timePress General in the Admin 1/2 menu Changing the date and time Press DATE/TIME Press the desired date format button Changing the date format Press Date FormatWeekly timer „ Setting the energy saver modesAuto Power Save mode Sleep mode/Super Sleep modePress Energy Saver Setting the weekly timer Press Weekly TimerMake settings for the weekly timer Auto Power Save mode is activated Setting the Auto Power Save mode Press Auto Power SaveSetting General Functions Press Display Level „ Setting the calibration and registration display levelPress User or Admin for each option and press OK „ Setting the calibration Setting the copy calibration Press Copy Press the Start button on the control panel Are placed on the left sidePress Print Are placed on the left side Press YES to start the registration Press Option „ Setting the optionPress POP UP Press Enable or Disable for each option and press OKPress Status Message „ Setting the status messagePress on or OFF for each status message and press OK „ Setting the auto clear functionPress the button that indicates the desired time in seconds Press Auto ClearPress License Management „ Managing the option licensesAfter you confirm product information, press Close Installing the option Press Install Press YES When the installation is complete, press OKPress on the General menu 1/2 screen „ Adding or removing the display languagesPress Languages Adding the language Press InstallOn the equipment, and OK When the installation is complete, press OK Mark is displayed beside the selected default language „ Updating your system Press System UpdatesSelect the file type, and press OK Select the file that you want to install, and press Install „ Creating or installing cloning files Press Cloning Installing the cloning data Press Install Clone DataConfirm the file name and file contents, and press Install Enter the password and press OK Press YES Data category Data to be duplicated Creating cloning files Press Create Clone FileWhen the creating of the cloning files is complete, press OK Press Panel Calibration „ Setting the panel calibrationTouch panel Touch panel Press Export Logs „ Exporting logsBegin exporting the log data Press JOB Skip „ Job skipSetting General Functions Press Keyboard Layout „ Changing the keyboard layoutSelect the desired keyboard layout, and press OK ‰ USB keyboard When you assign the TCP/IP using only the Dhcp server Setting Network Functions„ Setting the TCP/IP protocol IPv4 Press IPv4 Press Network in the Admin menu 1/2You will be returned to the Network menu Setting Network Functions Setting Network Functions When you select the manual mode „ Setting the IPv6 protocolWhen you select the stateless mode When you select the stateful modePress IPv6 Confirm the settings, and press OK Press IPv6 Confirm the settings, and press Confirm the settings and press OK Press IPv6 Specify the following items as required and press Setting Network Functions Press IPX/SPX „ Setting the IPX/SPX protocolPress Netware „ Setting the NetWare settingsSpecify the following items as required and press OK Press SMB „ Setting the SMB protocolSpecify the following items as required and press OK Press Appletalk „ Setting the AppleTalk protocolSpecify the following items as required and press OK Press Http „ Setting the Http network serviceSpecify the following items as required and press OK Press Ethernet „ Setting the Ethernet speedFor e-STUDIO6550C Series, e-STUDIO4540C Series Press the desired Ethernet speed button, then press OK„ Setting the Ldap services and the filtering functions Press Other Press IPsec „ IPsec IP security settingSpecify the following items as required and press OK Press Network Check „ Network checkSetting Network Functions To designate the desired server manually Press ClosePress Copy in the Admin menu 1/2 Options Paper Feeding Specify the following items as required, and pressSpecify the following items as required, and press OK Press RX Print Press FAX in the Admin menu 1/2Press on or OFF for each item as required and press OK Press File in the Admin menu 1/2 Setting File FunctionsPress E-MAIL in the Admin menu 1/2 Setting E-mail FunctionsMail Message Properties Scan to E-mail FragmentationOperations in the E-MAIL Subject screen Panel to enter numerals Press Internet FAX in the Admin menu 1/2 Setting Internet Fax FunctionsInternet Fax Message Properties Internet Fax FragmentationSpecify the following items as required and press OK Press Security in the Admin menu 1/2 Setting Security Functions„ Managing certificates Press Certificate ManagementPress Device Certificate Importing the device certificate Press ImportSelect the certificate that you want to import, and press OK Port on the equipment, and OKWhen importing the certificate is complete, press OK Select the encoding method for the CA certificate Importing the CA certificate Press ImportPress CA Certificate Select the certificate that you want to import, and press OK Press Export Exporting the device certificateWhen exporting the certificate is complete, press OK Press Security in the Admin menu Specify the following items as required and press OK Press Integrity Check „ Performing the integrity checkChecking the minimum required data Press Minimum Press OK to reboot the equipmentChecking all data Press Full Press Report Setting Setting List/ReportPress LIST/REPORT in the Admin menu 1/2 Setting the transmission / reception journal Press Journal Specify the conditions for each transmission type and press Setting the communication report Press COMM. ReportSetting List/Report Setting the reception list Press Reception List Press the button for the list that you want to print Press ListPress PRINTER/e-FILING in the Admin menu 1/2 Setting Printer/e-Filing FunctionsSource Manually Specify the following items as required, and press OK Wireless Settings and Bluetooth Settings Set a new password Press Change User Password on the Admin menu 1/2Press 802.1X Settings on the Admin menu 1/2 Ieee 802.1X Authentication Setting„ Setting IEEE802.1X authentication Specify the following items as required and press Next Select EAP-MSCHAPv2 and press Next ‰ Setting EAP-MSCHAPv2Confirm the settings and press Apply NOW Select EAP-MD5 and press Next ‰ Setting EAP-MD5Select EAP-TLS and press Next ‰ Setting EAP-TLSConfirm the settings and press Apply NOW Select Peap and press Next ‰ Setting PeapSpecify the following items as required and press Next Select EAP-TTLS and press Next ‰ Setting EAP-TTLSWired 802.1X Settings PAP screen is displayed Wired 802.1X Settings Chap screen is displayed Wired 802.1X Settings EAP-MD5 screen is displayed Specify the following items as required and press Next Message Cause ‰ Error messagesSettings Data Remarks Press on the Admin menu 1/2Press Factory Default Managing Counters Counter Menu Scan counter Total CounterPrint counter Displaying scan counter Press Scan Counter Displaying print counter Press Print CounterSelect the function button whose counter you want to check Print Out Total Counter Press Department Code Department CounterPrint counter for department code Scan counter for department codeEnter the department code and press OK Department Counter Department Counter Managing Department Codes „ Logging on as administratorEnter the administrator password and press OK DEPT. Management menu, press Print OUT Department Codes „ Printing Department Code ListDEPT. Management menu, press Department Management „ Enabling department codesDEPT. Management menu, press Department Registration „ Registering a new department codeEnter the department code, and press OK Enter the department name, and press OKPress NEW Code Quota screen is displayed „ Editing department codes Enter a new department code, and press OK Press OK „ Deleting department codes „ Resetting the counter for each department Press YES DEPT. Management menu, press ALL Limit „ Setting output limitations for all departmentsEnable or disable the All Limit function, and then press OK DEPT. Management menu, press no Limit Black „ Setting the No Limit Black functionDEPT. Management menu, press SET Registered Quota „ Setting the registered quotaDEPT. Management menu, press Reset ALL Counters „ Resetting all department countersDEPT. Management menu, press Delete ALL „ Deleting all department codesPage List Print Format 246 AppendixOutput example of Total Counter List e-STUDIO4540C Series List Print FormatOutput example of Department Code List e-STUDIO4540C Series „ Department Code ListOutput example of Address Book Information „ Address Book InformationOutput example of Group Number Information „ Group Number InformationOutput example of Function List User e-STUDIO4540C Series „ Function List UserOutput example of the NIC Configuration „ NIC configurationLlmnr General „ Function List AdministratorEnergy Saver Auto Power Save Copy Address Book Restriction by AdminOriginal Outside Erase ScanFAX LINE-2 Mode Start *2BIP Printing FilingFile MailInternet FAX Report SettingWireless Settings Wired 802.1X SettingBluetooth Settings PRINTER/E-FILINGNetwork Setting Network IPv6 Network Setting General Product GeneralNetwork Setting Network TCP/IP Network Setting Network Appletalk Network Setting Network IPX/SPXNetwork Setting Session DNS Session Network Setting Session Ldap SessionNetwork Setting Session Ddns Session Network Setting Session SMB SessionNetwork Setting Session Bonjour Session Network Setting Session Netware SessionNetwork Setting Session SLP Session Network Setting Network Service Http Network ServiceNetwork Setting Network Service Smtp Server Network Service Network Setting Network Service Smtp Client Network ServiceNetwork Setting Network Service IP Security Service Network Setting Network Service POP3 Network ServiceNetwork Setting Network Service FTP Server Network Service Network Setting Network Service FTP Client Network ServiceNetwork Setting Network Service WEB Services Setting Network Setting Network Service Snmp Network ServiceNetwork Setting Network Service Telnet Service Network Setting Network Service Sntp ServiceNetwork Setting Network Service Filtering Network Setting Print Service Setting RAW TCP PrintNetwork Setting Print Service Setting FTP Print Network Setting Print Service Setting IPP PrintNetwork Setting Print Service Setting Netware Print Network Setting Print Service Setting E-MAIL PrintSecurity Setting Authentication User Authentication Setting Security Setting Authentication Department SettingSecurity Setting Authentication Email Address Setting Print Data ConverterSecurity Setting Authentication Home Directory Setting Security Setting Authentication Single Sign on SettingSecurity Setting Certificate Management Security Setting Password Policy Policy for UsersList Print Format Output example of the PS3 Font List „ PS3 font listOutput example of the PCL Font List „ PCL font listPage Index 143 18, 20 Weekly Timer Page MFP Management Guide