Getting Started
Step 3: Record Your Personal Greeting(s)
Step 3: Record Your Personal Greeting(s)
The tutorial now prompts you to record your personal greeting. This greeting becomes your Personal Greeting #1. You can record up to six other greetings (see “Create or Record Over a Personal Greeting” on page 47 for instructions).
Personal greetings should be informative and advise callers when you will be available to return their calls or respond to their messages. You can update personal greetings as often as you want.
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing Department. It is Monday, June 19, and I am in the office today. I am either on the telephone or have stepped away for a few minutes and your call has been forwarded to my voice mailbox. If at the tone you leave a detailed message and a telephone number where I can reach you, I will be happy to return your call.”
1.At the tone, begin recording your greeting.
2.Press when done.
3.After your greeting plays, press:
To accept the recording
The following information should be included in your Personal Greeting:
•Your name
•Company and/or department
•Date
•Your availability
•Instructions to leave a detailed message
•Call coverage options
Your voice mail system plays your greeting.
Your greeting becomes Personal Greeting #1 and your voice mail system prompts you to change your security code.
Your voice mail system returns you to the record your greeting prompt.
Strata CTX28 Voice Processing User Guide 06/04 | 17 |
