Lexmark X500n, X502N Scanning documents directly to other applications, Scanning text for editing

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Scanning documents directly to other applications

You can scan documents directly to applications that are TWAIN and WIA compliant. For more information, see the application help.

Scanning text for editing

Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-processing application.

1Make sure:

•The printer is connected to a computer, and both the printer and the computer are on.

•ABBYY Fine Reader is installed.

2Load an original document faceup into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

3If you are loading a document into the ADF, adjust the paper guides.

4Click Start Programs or All Programs ABBYY FineReader 6.0 Sprint ABBYY FineReader 6.0 Sprint.

5From the toolbar, click Scan&Read.

6When the scan settings dialog appears, click Preview.

Note: If you are using the ADF, the Preview function is not supported. If you are using the scanner glass, you can preview one page at a time.

7For best results, select Editing Text (OCR), and then click Scan.

8Once the image loads, click Save.

9Select a destination you want to save to, and then click OK.

10Edit and save the document.

Customizing scan settings using the computer

1Make sure the printer is connected to a computer, and both the printer and the computer are on.

2Load an original document faceup into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

3If you are loading a document into the ADF, adjust the paper guides.

4Click Start Programs or All Programs Lexmark Applications Presto! PageManager.

5From the Presto! Scan Buttons toolbar, click the application to scan to. Note: If the Scan Buttons dialog does not appear, press F9.

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Contents X500n, X502n Users GuidePage Contents Scanning PrintingCopying Faxing Clearing jamsAdministrative support Understanding printer menusUnderstanding printer messages Maintaining the printerTroubleshooting 117137 Safety information Basic model Configured modelsLearning about the printer Page Fully configured model Understanding the control panel Control panel item DescriptionControl panel item Description Control panel item Description Using an RJ11 adapter Getting the printer ready to faxChoosing a fax connection Country/regionPage Country/region Connecting directly to a telephone wall jack Connecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Page Connecting to a computer with a modem Setting the outgoing fax name and number Setting the dateSetting the time Installing options Installing a 530-sheet drawerSecuring the 530-sheet drawer to the printer Attaching cables Ethernet port USB symbol USB port Loading paper and specialty media Loading traysPage Page Converting the standard tray to a legal-size tray Page Page Setting the Paper Type Setting up the standard exit binLinking trays Paper guidelines Paper characteristicsPaper and specialty media guide Using letterhead Unacceptable paperSelecting paper Selecting preprinted forms and letterheadUsing transparencies Using envelopesUsing labels Using card stock Storing paperSupported paper sizes, types, and weights Supported paper sizesSupported paper types Supported paper weights Paper capacitiesPage Installing printer software Printing the configurationPrinting Printing a document from WindowsCanceling a print job Printing the demoClick the trash icon Customizing copy settings CopyingMaking a copy Selecting a paper tray for copiesSelecting a paper size for copies Reducing or enlarging copiesMaking a copy lighter or darker Adjusting copy qualityCopying multiple pages onto a single sheet Collated Not collated Canceling a copy jobCollating copies Scanning a document using the computer ScanningScanning text for editing Customizing scan settings using the computerScanning documents directly to other applications General tab Select Moire Reduction Scanning clear images from magazines or newspapersScanning to a computer over the network Setting up the scan directory Canceling a scan jobCustomizing scan settings from the control panel Searching the scan directoryMaking a scanned image lighter or darker Sending a fax Sending a fax using the ADFFaxing Sending a broadcast fax Sending a fax using the scanner glassCanceling a broadcast fax Sending a fax at the end of a conversation Canceling a fax jobSending a fax while listening to a call On Hook Dial Setting the fax receive mode Receiving a faxUnderstanding the fax receive modes Receiving a fax at the end of a conversationAdjusting fax activity report settings Setting up Quick Dial numbersPrinting fax activity reports Receiving a fax from an extension telephonePrinting the Speed Dial list Setting up Speed Dial numbersPrinting the Quick Dial list Customizing dial settings Setting the dialing modeAdjusting the volume Understanding the dialing optionsSetting up to fax while behind a PBX Making a fax lighter or darker Customizing fax settingsChanging the fax resolution Reducing the print size of an incoming fax Setting up real time fax transmissionSelecting a paper tray for incoming faxes Understanding jam messages and locations Clearing jamsAvoiding jams ADF door Rear door topRear door bottom Optional 530-sheet tray TrayClearing Tray 1 jams Page Clearing Tray 2 jams Clearing jams behind the rear door Paper jam in the ADF Paper Jam B Paper Jam CPage Page Close the ADF cover Press Copy Settings menu Scan Settings Fax Settings Fax Directory Admin SettingsUnderstanding printer menus Menus listSort QualityDensity Reduce/EnlargeScan Settings menu Limitation of size of mail Fax Settings menuTX Settings Delete Document RX SettingsTray Settings Comm Settings Report SettingsFax Directory menu Quick Dial EntryMachine Settings menu Speaker VolumePaper Settings Speed Dial EntryJob Timeout Toner Saver ModeSupplies Info Scanner CarriageNetwork Settings menu Reports Print menuAdmin Settings menu PBX Access Digit Default ModePower Saver Auto ClearSetting Default Admin Menu LockList of status and error messages Understanding printer messagesCover Open Close OPC Cover Missing Install Fuser Unit Place Next Page Then Press Set Sleep Cleaning the printer Cleaning the exterior of the printerMaintaining the printer Storing suppliesCleaning the scanner glass 100Cleaning the dust-proof glass 101102 103 104 105 106 Ordering suppliesOrdering toner cartridges Moving the printer Ordering a fuserOrdering a photodeveloper cartridge Ordering a waste toner bottleLocking the scanner 108Removing the printer from the 530-sheet drawer 109110 111 112 Setting the printer up in a new locationMoving the printer to another location 113 Administrative support Locking the administrator menusChanging the administrator menus password Adjusting Power Saver115 Restoring factory default settingsSetting the Default mode 116 Using the Embedded Web ServerTurning on Auto Clear Troubleshooting Solving printing problemsOnline customer support Checking an unresponsive printer Control panel display is blankUnexpected page breaks occur Job takes longer than expected to printTray linking does not work Solving copy problems Copier does not respondScanner unit does not close Poor copy qualityPartial document or photo copies Solving scan problems Scanner does not respondScan was not successful Scanning takes too long or freezes the computerSolving fax problems Partial document or photo scansCannot scan from a computer Cannot send or receive a faxReview this digital phone service checklist Temporarily disable Call WaitingDo you have Voice Mail service? Check the printer connectionsCan send but not receive faxes Can receive but not send faxes Received fax has poor print qualitySolving option problems DrawersSolving paper feed problems Solving print quality problemsPaper frequently jams Paper jam message remains after jam is clearedSmeared vertical print Color misregistrationLight colored line, white line, or incorrectly colored line Streaked horizontal lines Streaked vertical linesMake sure the Color Adjustment settings are not too light Check the Media Type settingPrint is too light Print irregularitiesGray background Print is too darkTransparency print quality is poor Uneven print density Ghost imagesIncorrect margins Skewed printBlank pages Clipped imagesIs the toner cartridge defective or empty? 133Toner specks Solid color pagesPaper curl FAQ about color printing What is RGB color?Toner rubs off 135Contacting Customer Support 136Edition notice 137Industry Canada compliance statement 138European Community EC directives conformity 139Noise emission levels 140141 New Zealand Telecom equipment notice 142Power consumption 143Off mode 144Extent of limited warranty 145Symbols IndexNumerics 146147 148 149 150

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