Lexmark X500n Setting up real time fax transmission, Selecting a paper tray for incoming faxes

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Setting up real time fax transmission

When you are sending a fax, the printer ordinarily scans the documents into the memory before sending them. As soon as the phone line is free, the printer starts dialing and sending. However, if the memory is full, the printer sends the document immediately. Occasionally, you may want to send a document immediately, without waiting for memory transmission. You can set real time transmission to On for all faxes, or to Next Fax Only for the current fax.

1From the control panel, press .

2Press .

3Press or repeatedly until Fax Settings appears, and then press .

4Press or until TX Settings appears, and then press .

5Press or repeatedly until Immediate TX appears, and then press .

6Press or repeatedly until On or Next Fax Only appears, and then press .

7Press to return to the Ready state.

Selecting a paper tray for incoming faxes

The factory default setting of Auto lets the printer choose the paper from Tray 2 if Tray 1 is out of paper or if incoming faxes will fit best on the paper in Tray 2.

To change the paper tray setting:

1From the control panel, press .

2Press or repeatedly until Fax Settings appears, and then press .

3Press or repeatedly until Tray Settings appears, and then press .

4Press or repeatedly until Tray Use: Fax appears, and then press .

5Press or repeatedly until the tray option you want appears, and then press .

6Press to return to the Ready state.

Reducing the print size of an incoming fax

Auto Reduction enables the printer to automatically reduce an incoming fax to fit on one page of letter-, legal-, or A4-size paper. The reduction ratio is calculated by using the page size of the fax and the size of the paper in the tray.

1From the control panel, press .

2Press or repeatedly until Fax Settings appears, and then press .

3Press or repeatedly until RX Settings appears, and then press .

4Press or repeatedly until Auto Reduction appears, and then press .

5Press or to turn Auto Reduction On or Off, and then press .

6Press to return to the Ready state.

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Contents X500n, X502n Users GuidePage Contents Copying PrintingScanning Faxing Clearing jamsUnderstanding printer messages Administrative supportUnderstanding printer menus Maintaining the printerTroubleshooting 117137 Safety information Learning about the printer Configured modelsBasic model Page Fully configured model Understanding the control panel Control panel item DescriptionControl panel item Description Control panel item Description Choosing a fax connection Using an RJ11 adapterGetting the printer ready to fax Country/regionPage Country/region Connecting directly to a telephone wall jack Connecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Page Connecting to a computer with a modem Setting the outgoing fax name and number Setting the dateSetting the time Installing options Installing a 530-sheet drawerSecuring the 530-sheet drawer to the printer Attaching cables Ethernet port USB symbol USB port Loading paper and specialty media Loading traysPage Page Converting the standard tray to a legal-size tray Page Page Setting the Paper Type Setting up the standard exit binLinking trays Paper and specialty media guide Paper characteristicsPaper guidelines Selecting paper Using letterheadUnacceptable paper Selecting preprinted forms and letterheadUsing transparencies Using envelopesUsing labels Using card stock Storing paperSupported paper sizes, types, and weights Supported paper sizesSupported paper types Supported paper weights Paper capacitiesPage Printing Installing printer softwarePrinting the configuration Printing a document from WindowsCanceling a print job Printing the demoClick the trash icon Making a copy Customizing copy settingsCopying Selecting a paper tray for copiesSelecting a paper size for copies Reducing or enlarging copiesCopying multiple pages onto a single sheet Adjusting copy qualityMaking a copy lighter or darker Collating copies Canceling a copy jobCollated Not collated Scanning a document using the computer ScanningScanning documents directly to other applications Customizing scan settings using the computerScanning text for editing General tab Scanning to a computer over the network Scanning clear images from magazines or newspapersSelect Moire Reduction Customizing scan settings from the control panel Setting up the scan directoryCanceling a scan job Searching the scan directoryMaking a scanned image lighter or darker Faxing Sending a fax using the ADFSending a fax Canceling a broadcast fax Sending a fax using the scanner glassSending a broadcast fax Sending a fax while listening to a call On Hook Dial Canceling a fax jobSending a fax at the end of a conversation Understanding the fax receive modes Setting the fax receive modeReceiving a fax Receiving a fax at the end of a conversationPrinting fax activity reports Adjusting fax activity report settingsSetting up Quick Dial numbers Receiving a fax from an extension telephonePrinting the Quick Dial list Setting up Speed Dial numbersPrinting the Speed Dial list Adjusting the volume Customizing dial settingsSetting the dialing mode Understanding the dialing optionsSetting up to fax while behind a PBX Changing the fax resolution Customizing fax settingsMaking a fax lighter or darker Selecting a paper tray for incoming faxes Setting up real time fax transmissionReducing the print size of an incoming fax Avoiding jams Clearing jamsUnderstanding jam messages and locations Rear door bottom ADF doorRear door top Optional 530-sheet tray TrayClearing Tray 1 jams Page Clearing Tray 2 jams Clearing jams behind the rear door Paper jam in the ADF Paper Jam B Paper Jam CPage Page Close the ADF cover Press Understanding printer menus Copy Settings menuScan Settings Fax Settings Fax Directory Admin Settings Menus listDensity SortQuality Reduce/EnlargeScan Settings menu TX Settings Fax Settings menuLimitation of size of mail Tray Settings RX SettingsDelete Document Fax Directory menu Comm SettingsReport Settings Quick Dial EntryPaper Settings Machine Settings menuSpeaker Volume Speed Dial EntryJob Timeout Toner Saver ModeSupplies Info Scanner CarriageNetwork Settings menu Reports Print menuAdmin Settings menu Power Saver PBX Access DigitDefault Mode Auto ClearSetting Default Admin Menu LockList of status and error messages Understanding printer messagesCover Open Close OPC Cover Missing Install Fuser Unit Place Next Page Then Press Set Sleep Maintaining the printer Cleaning the printerCleaning the exterior of the printer Storing suppliesCleaning the scanner glass 100Cleaning the dust-proof glass 101102 103 104 105 Ordering toner cartridges Ordering supplies106 Ordering a photodeveloper cartridge Moving the printerOrdering a fuser Ordering a waste toner bottleLocking the scanner 108Removing the printer from the 530-sheet drawer 109110 111 Moving the printer to another location Setting the printer up in a new location112 113 Changing the administrator menus password Administrative supportLocking the administrator menus Adjusting Power SaverSetting the Default mode Restoring factory default settings115 Turning on Auto Clear Using the Embedded Web Server116 Online customer support Checking an unresponsive printer TroubleshootingSolving printing problems Control panel display is blankTray linking does not work Job takes longer than expected to printUnexpected page breaks occur Scanner unit does not close Solving copy problemsCopier does not respond Poor copy qualityPartial document or photo copies Scan was not successful Solving scan problemsScanner does not respond Scanning takes too long or freezes the computerCannot scan from a computer Solving fax problemsPartial document or photo scans Cannot send or receive a faxDo you have Voice Mail service? Review this digital phone service checklistTemporarily disable Call Waiting Check the printer connectionsCan send but not receive faxes Can receive but not send faxes Received fax has poor print qualitySolving option problems DrawersPaper frequently jams Solving paper feed problemsSolving print quality problems Paper jam message remains after jam is clearedLight colored line, white line, or incorrectly colored line Color misregistrationSmeared vertical print Streaked horizontal lines Streaked vertical linesPrint is too light Make sure the Color Adjustment settings are not too lightCheck the Media Type setting Print irregularitiesTransparency print quality is poor Print is too darkGray background Incorrect margins Uneven print densityGhost images Skewed printIs the toner cartridge defective or empty? Blank pagesClipped images 133Paper curl Solid color pagesToner specks Toner rubs off FAQ about color printingWhat is RGB color? 135Contacting Customer Support 136Edition notice 137Industry Canada compliance statement 138European Community EC directives conformity 139Noise emission levels 140141 New Zealand Telecom equipment notice 142Power consumption 143Off mode 144Extent of limited warranty 145Numerics SymbolsIndex 146147 148 149 150

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