Xerox C118, M118i manual Mail Procedure

Page 65

5 E-mail

This chapter contains information about using the optional E-mail features, which are dependent on your machine configuration. To use these features, additional Memory (for Printer), Fax Kit, Printer Kit, and Scan to Email Kit must be installed. With this feature, documents are scanned and sent to specified destinations as e-mail attachments. You can specify destination addresses by using Speed Dial, One Touch Dial, the alphanumeric keypad on the control panel, or by selecting from Address Book.

NOTE: Various settings are required to use the E-mail features. For more information, refer to the System Administration Guide.

E-mail Procedure

This section describes how to scan documents to send them as e-mail attachments.

1.Load the Documents – page 63

2.Select the Features – page 64

3.Specify the Destination – page 65

4.Start the E-mail Job – page 65

5.Confirm the E-mail Job in the Job Status – page 66 Stop the E-mail Job – page 66

1.Load the Documents

The following steps explain how to load documents using the document feeder or document glass. When scanning a document in the form of sheet or multiple documents as a stack, use the document feeder. When scanning a document that is relatively heavy such as brochures or booklets, use the document glass.

• Document Feeder

Mixed size documents can be scanned as a stack when selecting [Auto Detect] on the [Scan Size] screen. This feature is available only when the documents have the same width. Use the document glass to scan mixed size documents with different width.

Otherwise, image loss may occur for the width of the first page will be the size for all the scanned documents. All the documents are scanned at a time, therefore you can not change the settings such as [Resolution], [Lighten/Darken], or [Reduce/Enlarge]. When you want to change the settings for each page, use the document glass.

• Document Glass

If you have more than one stack of documents to scan, select [Next Originals] using the <Select> button while the current stack of documents is being scanned. This allows you to scan multiple or mixed size documents as one set of data. Also, you can change the scan settings for each page.

Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

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Contents Page Page Xerox CopyCentre/WorkCentre Quick Reference Guide 604P08792 Maximize Your ProductivityProducts Subject To Ordinary Export Regulations Table of Contents Fax CopyProblem Solving MaintenanceMail PrintIndex 111 Appendix 109Xerox Welcome Center Before Using the MachineText in Square Brackets ConventionsOrientation Italic Typeface Text in Angle BracketsElectrical Supply Safety NotesRelated Information Sources Cleaning Your Product Operator Accessible AreasMaintenance Operational Safety Information Laser Safety InformationDo These Disconnect DeviceDo Not Do These Maintenance InformationOzone Safety Information For Consumables Product Safety CertificationRadio Frequency Emissions United States, Canada, Europe, Australia/New ZealandCE Mark Regulatory InformationFor FAX Function FAX Send Header RequirementsData Coupler Information Canada Energy Star Environmental ComplianceRegulatory Information for Rfid Europe About LicenseCanada OpenSSL Original SSLeay Illegal Copies Illegal Copies Other countries Product Recycling and Disposal Page Identifying the Machine Components Product OverviewConnector TEL Connector LineDocument Feeder Duplex KitSystem Controls Button/Indicator FunctionPowering On Power On/OffPowering Off Ground Fault Interrupter GFILow Power Mode Power Saver ModesSleep Mode Changing the Default Time SettingsCopy ModesLog In/Out FaxMail Current Job StatusAll Jobs Stop DeletePrint Job Machine StatusFax/E-mail Report/List Non-print Jobs Error InformationConsumables Code Settings System SettingsSent Report Received ReportReport/List Print Jobs Billing Meter Print ModePCL EmulationAuditron Access Screen Recycled Paper Copy Copying ProcedureLoad the Documents Document FeederDocument Glass Constant Velocity Transport Glass Select the FeaturesStart the Copy Job Enter the QuantityStop the Copy Job Confirm the Copy Job in the Job StatusPaper Supply Copying FeaturesPaper Size screen PresetsPaper Type screen AutoLighten/Darken Reduce/Enlarge100% Auto %Multiple-Up Original TypeText Text & Photo1J1 Sided Sided1J2 Sided 2J1 SidedOutput Uncollated Mixed Size OriginalsCollated Fax Fax ProcedureScan the Documents Specify the Destination Stop the Fax Job Start the Fax JobConfirm the Fax Job in the Job Status Stop button Job Status button Fax Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Mail Mail ProcedureMail Start the E-mail Job Stop the E-mail Job Confirm the E-mail Job in the Job StatusPrint Print Driver FeaturesUnix and Macintosh Draft ModeSkip Blank Pages Loading Paper Paper and Other MediaPreparing Paper for Loading Loading Paper into the Paper TraysPaper Tray 5 Bypass Tray Supported Paper Sizes and Types Auto Tray SwitchingStoring and Handling Paper Standard Sizes Supported Paper SizesNot available Length Non-standard SizesPaper Type Tray Tray 2, 3 Duplex Kit Supported Paper TypesPage Cleaning the Machine MaintenanceOrdering Supplies Document Glass and Constant Velocity Transport GlassControl Panel and Screen Replacing the Drum CartridgeDocument Feeder and Output Trays Removing the Old Drum CartridgeInserting the New Drum Cartridge Recycling the Drum CartridgeTape Removing the Old Toner Cartridge Replacing the Toner CartridgeInserting the New Toner Cartridge Fault Clearance Procedure Problem SolvingProblem Solving Paper Jams Green Lever A1 Paper Jams in Cover aGreen Lever A2 Paper Jams in Cover C Paper Jams in Cover BPaper Jams in Exit Paper Jams in Cover DPaper Jams in Trays 1, 2, 3, and 4 2-4 are Optional Document JamsPaper Jams in Tray 5 Bypass Tray Paper Jams in the Document Feeder CoverPaper Jams in the Document Exit Problem Solving Symptom Recommendation Troubleshooting TablesSymptom Recommendation Symptom Recommendation Symptom Recommendation Symptom Recommendation Refer to the Paper and Other Media Fault Codes02FFFF Code Description and Corrective Action100 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Code Description and Corrective Action 102 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Code Description and Corrective Action 104 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Code Description and Corrective Action 106 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Output Quality 108 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Document Jams, Paper Jams, and Paper Out during Copying AppendixCountry Code Registered Data such as Forms Numerics Symbols112 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 113

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