Dell 2145cn manual Copying, Selecting the Paper Tray, Changing the Settings for Each Copy

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copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

 

 

Selecting the paper tray

ID card copying

Copying

Using special copy features

Changing the settings for each copy

Printing on both sides of paper

Changing the scan size settings

Setting copy timeout

Changing the default copy settings

SELECTING THE PAPER TRAY

After loading the print media for copy output, you must select the paper tray you will use for copy jobs.

1.Press Menu ( ) until System Setup appears on the bottom line of the display and press OK.

2.Press the left/right arrow until Paper Setup appears and press OK.

3.Press the left/right arrow until Paper Source appears and press OK.

4.Press OK when Copy Tray appears.

5.Press the left/right arrow until the paper tray you want appears and press OK.

6.Press Stop/Clear () to return to Ready mode.

COPYING

1.Press Copy.

Ready to Copy appears on the top line of the display.

2.Load originals face up into the DADF, or place a single original face down on the scanner glass.

For details about loading an original, see "Loading originals" on page 23.

3.Enter the number of copies using the number keypad, if necessary.

4.If you want to customize the copy settings including copy size, darkness, and original type, by using the control panel buttons. See the next section.

If necessary, you can use special copy features, such as poster copying, 2- or 4-up copying. See "ID card copying" on page 32.

5.Press Color Start () to begin color copying.

Or, press Black Start () to begin black and white copying.

You can cancel the copy job during an operation. Press Stop/Clear (), and the copying will stop.

CHANGING THE SETTINGS FOR EACH COPY

Your printer provides default settings for copying so that you can quickly and easily make a copy. However, if you want to change the options for each copy, use the copy function buttons on the control panel.

If you press Stop/Clear ( ) while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the printer completes the copy in progress.

Darkness

If you have an original containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read.

To adjust the darkness of copies, press Darkness ( ). Each time you press the button, the following modes are available:

Lightest: Works well with darker print.

Light: Works well with dark print.

Normal: Works well with standard typed or printed originals.

Dark: Works well with light print.

Darkest: Works well with lighter print or faint pencil markings.

Original type

The original type setting is used to improve the copy quality by selecting the document type for the current copy job.

To select the document type, press Original Type ( h ). Each time you press the button, the following modes are available:

Text: Use for originals containing mostly text.

Text/Photo: Use for originals with mixed text and photographs.

Photo: Use when the originals are photographs.

Magazine: Use when the originals are magazines.

Reduced or enlarged copy

By using the Reduce/Enlarge ( ) button, you can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the scanner glass, or from 25% to 100% from the DADF.

To select from the predefined copy sizes:

1.Press Reduce/Enlarge ( ).

2.Press Reduce/Enlarge ( ) or the left/right arrow until the size setting you want appears and press OK.

To scale the copy by directly entering the scale rate:

1.Press Reduce/Enlarge ( ).

2.Press Reduce/Enlarge ( ) or the left/right arrow until Custom appears and press OK.

3.Enter the scale rate and press OK to save the selection.

When you make a reduced copy, black lines may appear at the bottom of your copy.

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Contents Multi Functional Printer Special Features Features of your new laser printerConvention Description Example Features by ModelFeatures About this USER’S GuidePrinter Driver Help Quick Install GuideFinding More Information Online User’s GuideImportant Safety Symbols and Precautions Safety informationWhat the icons and signs in this user’s guide mean AWG American Wire Gauge Contents Scanning by a network connection Copying Scanning Basic Printing FaxingOther ways to fax Fax setupMaintenance parts Receiving a faxClearing paper jams Understanding display messages Solving other problemsUsing the hard disk Managing your printer from the websiteDell Technical Support Policy Warranty and Return PolicyContacting Dell Printer Overview IntroductionFront view Rear view Control Panel Overview Acknowledging the Status of the Toner Cartridge Understanding the Status LEDStatus Description Menu Overview PostScript driver Printer Driver FeaturesSupplied Software Printer driverPrinting a Demo Setting UP the HardwareSetting UP the Network Getting startedMicrosoft Windows Configuring network protocol via the printerUsing the SetIP program System RequirementsFree HDD space Installing the SoftwareLinux Operating systemPrinters Basic Settings Entering characters using the number keypad Setting soundsUsing the save modes Click Printer Setting Utility Click Emulation Setting print job timeoutChanging the font setting Scan power save modeDadf Loading originals and print mediaLoading Originals On the scanner glassSelecting Print Media Type Size Dimensions Weighta Capacityb Specifications on print mediaMedia Type Guidelines Media sizes supported in each modeMode Size Source Guidelines for special print mediaLoading Paper Changing the Size of the Paper in the Paper TrayLoading paper in the tray 1 or optional tray Empty Tips on using the multi-purpose trayLoading paper in the multi-purpose tray FullOutput support Extension Adjusting the Output SupportFor Letter-sized paper For A4- or Legal-sized paperSetting the Paper Size and Type Copying Changing the Settings for Each CopyCopying Selecting the Paper TrayID Card Copying Changing the Scan Size SettingsChanging the Default Copy Settings Using Special Copy FeaturesBook copying Adjusting background imagesPoster copying Clone copyingGray enhance copying Printing on Both Sides of PaperMargin shift Edge eraseSetting Copy Timeout Scanning from the Control Panel Setting scan information in Dell Scan ManagerScanning Scanning BasicsSelect IP Address or Host Name User authentication for network scanningScanning by a Network Connection Preparing for network scanningScanning to Email Setting up an e-mail accountSetting up an FTP server Setting up an SMB serverPrinting Scan Confirmation Report Automatically Changing the Settings for Each Scan JOBChanging the Default Scan Settings Setting UP Address BookSearching address book for an entry Configuring group email numbersUsing address book entries Retrieving global email addresses from the Ldap serverScan on Both Sides of Paper Double-click the Dell 2145cn Color Laser MFP icon Canceling a Print JOBBasic printing Printing a DocumentSending a FAX Setting the fax headerAdjusting the document settings FaxingReceiving a FAX Receiving automatically in Ans/Fax mode Receiving automatically in Fax modeReceiving manually in Tel mode Receiving manually using an extension telephoneOther Ways to FAX Forwarding faxes Sending a priority faxSending options FAX SetupChanging the fax setup options Forwarding received faxes to email addressSpeed buttons Changing the default document settingsSetting up address book Printing sent fax report automaticallyGroup dial numbers Speed dial numbersSearching Address Book for an entry Printing Address Book Deleting a Address Book entryScanning to a USB Memory Device Using USB flash memoryAbout USB Memory Plugging in a USB Memory DeviceBacking UP Data Printing from a USB Memory DeviceViewing the USB memory status Managing USB MemoryDeleting an image file Formatting a USB memory devicePrinting a report MaintenanceAdjusting the Color Contrast Printing ReportsCleaning the inside Using Toner LOW AlertCleaning Your Printer Cleaning the outsidePlug in the power cord and turn the printer on Expected cartridge life Cleaning the scan unitMaintaining the Cartridge Toner cartridge storageReplacing the Toner Cartridge Clearing the Toner Empty message Replacing the Paper Transfer Belt Managing Your Printer from the Website Maintenance PartsChecking the PRINTER’S Serial Number Input misfeed TroubleshootingTips for Avoiding Paper Jams Clearing Document JamsMessage Location GO to JAM Clearing Paper JamsExit misfeed Roller misfeedPaper feed area Multi-purpose tray Fuser unit area Paper exit area Optional tray Understanding Display Messages Message Meaning Suggested SolutionsInstall Not ConfiguredQuery Timeout Comm ErrorTemperature Not Assigned Page/Cancel JobPower Failure Press Stop/Clear Self DiagnosticsCondition Suggested Solutions Solving Other ProblemsPaper feeding Condition Possible Suggested Solutions Cause Printing problemsPrinting quality problems Characters Color or BlackBackground MisformedCopying problems Dell Scan Manager problems Scanning problemsFax problems Common Windows problems Common PostScript problemsProblem Possible Solution Cause Common Linux problems Scanners list Appear onScan Common Macintosh problems Supplies Ordering supplies and accessoriesAccessories HOW to PurchaseInstalling a memory module Installing accessoriesPrecautions to Take When Installing Accessories Activating the Added Accessories in Printer PropertiesInstalling the hard disk Using the Hard DiskDeleting a stored job Printing with the optional hard diskStoring a job Printing a stored jobFile policy Printing using the form filesDeleting residual image data General Specifications SpecificationsScanner Specifications Printer SpecificationsCopier Specifications Facsimile Specifications Contacting Dell Warranty and Return PolicyAppendix Dell Technical Support PolicyGlossary Fuser Unit ITU-T No chartEthernet EtherTalkOriginals MAC addressModem NetWareWatermark Subnet MaskToner Cartridge UNC PathDadf IndexPostScript Page Software section Contents Using Windows Postscript Driver Using Your Printer with a Macintosh Select Typical installation for a local printer. Click Next Installing Printer SoftwareInstalling Software for Local Printing Typical InstallationClick Next Custom InstallationSelect the components to be installed and click Next Installing Software for Network PrintingCustom Installation Select Custom installation. Click Next Removing Printer Software Reinstalling Printer SoftwarePrinting to a file PRN Printing a DocumentSelect your printer driver from the Name drop-down list Layout Tab Printer SettingsPaper Orientation Source Paper TabScaling Printing Advanced Options Color ModeGraphics Tab QualityJob type Other Options TabAbout Tab Printer TabUsing Help Using a Favorite SettingPrinting Multiple Pages on One Sheet of Paper N-Up Printing Advanced PrintingPrinting Booklets Printing PostersNone Printing on Both Sides of PaperPrinting a Reduced or Enlarged Document Fitting Your Document to a Selected Paper SizeEditing a Watermark Using WatermarksUsing an Existing Watermark Creating a WatermarkCreating a New Page Overlay Using OverlaysWhat is an Overlay? Using a Page OverlayAdvanced Using Windows PostScript DriverDouble-clickPrinters and Faxes Setting Up a Host ComputerSetting Up a Client Computer Check the Share this printer boxQuick Start Guide Using SmarThru OfficeSmarthru Office Starting SmarThru OfficeFax Send toWindows XP Scanning Process with TWAIN- enabled SoftwareScanning Using the WIA Driver Settings, Control Panel, and then Scanners and CamerasPrinting Status The Printer Status Monitor displays Using the Dell Toner Management SystemPrinter Settings Utility Printer Status MonitorDell Toner Re-order application Fireware Update UtilityYou can printer Firmware Update Utility Firmware Update Utility window opensInstalling the Unified Linux Driver Installing the Unified Linux DriverGetting Started Click Uninstall Uninstalling the Unified Linux DriverOpening the Unified Driver Configurator Using the Unified Driver ConfiguratorDouble-clickUnified Driver Configurator on the desktop Classes Tab Printers ConfigurationScanners Configuration Printers TabPorts Configuration Configuring Printer PropertiesSharing Ports Between Printers and Scanners Printing Files Printing from ApplicationsClick Properties Scanning a DocumentAdding Job Type Settings Using the Image ManagerSelect Uninstall and click Uninstall Installing SoftwareUninstalling software Select Easy Install and click Install. Easy Install isClick Add on the Printer List Setting Up the PrinterFor a Network-connected Macintosh For a USB-connectedLayout Changing Printer SettingsPrinting Printing a DocumentGraphics Printing Multiple Pages on One Sheet of PaperPaper Scanning with USB ScanningStart Applications and click Image Capture Index
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