Dell 2145cn manual Printing a Document, Printing to a file PRN

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2 Basic Printing

This chapter explains the printing options and common printing tasks in Windows.

This chapter includes:

•Printing a Document

•Printing to a file (PRN)

•Printer Settings

-Layout Tab

-Paper Tab

-Graphics Tab

-Other Options Tab

-About Tab

-Printer Tab

-Using a Favorite Setting

-Using Help

Printing a Document

NOTES:

•Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

•Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User’s Guide.

•If you need to know the exact name of your printer, you can check the supplied Drivers and Utilities CD.

•When you select an option in printer properties, you may see

an exclamation mark or mark. An exclamation mark means you can select that certain option but it is not recommended, and mark means you cannot select that option due to the machine’s setting or environment.

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. See the User’s Guide of your software application for the exact printing procedure.

1Open the document you want to print.

2Select Print from the File menu. The Print window is displayed. It may look slightly different depending on your application.

The basic print settings are selected within the Print window. These settings include the number of copies and print range.

Ensure that your printer is selected.

3Select your printer driver from the Name drop-down list.

To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window. For details, see “Printer Settings” on page 5.

If you see Setup, Printer, or Options in your Print window, click it instead. Then click Properties on the next screen.

Click OK to close the printer properties window.

4To start the print job, click OK or Print in the Print window.

Printing to a file (PRN)

You will sometimes need to save the print data as a file for your purpose.

To create a file:

1Check the Print to file box in the Print window.

2Click Print.

3Enter the folder name and assign a name of the file and then click OK.

4 Basic Printing

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Contents Multi Functional Printer Special Features Features of your new laser printerFeatures Features by ModelAbout this USER’S Guide Convention Description ExampleFinding More Information Quick Install GuideOnline User’s Guide Printer Driver HelpImportant Safety Symbols and Precautions Safety informationWhat the icons and signs in this user’s guide mean AWG American Wire Gauge Contents Scanning by a network connection Copying Scanning Basic Printing FaxingMaintenance parts Fax setupReceiving a fax Other ways to faxUsing the hard disk Understanding display messages Solving other problemsManaging your printer from the website Clearing paper jamsDell Technical Support Policy Warranty and Return PolicyContacting Dell Printer Overview IntroductionFront view Rear view Control Panel Overview Acknowledging the Status of the Toner Cartridge Understanding the Status LEDStatus Description Menu Overview Supplied Software Printer Driver FeaturesPrinter driver PostScript driverSetting UP the Network Setting UP the HardwareGetting started Printing a DemoUsing the SetIP program Configuring network protocol via the printerSystem Requirements Microsoft WindowsLinux Installing the SoftwareOperating system Free HDD spacePrinters Basic Settings Entering characters using the number keypad Setting soundsUsing the save modes Changing the font setting Setting print job timeoutScan power save mode Click Printer Setting Utility Click EmulationLoading Originals Loading originals and print mediaOn the scanner glass DadfSelecting Print Media Type Size Dimensions Weighta Capacityb Specifications on print mediaMode Size Source Media sizes supported in each modeGuidelines for special print media Media Type GuidelinesLoading Paper Changing the Size of the Paper in the Paper TrayLoading paper in the tray 1 or optional tray Loading paper in the multi-purpose tray Tips on using the multi-purpose trayFull EmptyFor Letter-sized paper Adjusting the Output SupportFor A4- or Legal-sized paper Output support ExtensionSetting the Paper Size and Type Copying Changing the Settings for Each CopySelecting the Paper Tray CopyingChanging the Default Copy Settings Changing the Scan Size SettingsUsing Special Copy Features ID Card CopyingPoster copying Adjusting background imagesClone copying Book copyingMargin shift Printing on Both Sides of PaperEdge erase Gray enhance copyingSetting Copy Timeout Scanning Setting scan information in Dell Scan ManagerScanning Basics Scanning from the Control PanelScanning by a Network Connection User authentication for network scanningPreparing for network scanning Select IP Address or Host NameSetting up an FTP server Setting up an e-mail accountSetting up an SMB server Scanning to EmailChanging the Default Scan Settings Changing the Settings for Each Scan JOBSetting UP Address Book Printing Scan Confirmation Report AutomaticallyUsing address book entries Configuring group email numbersRetrieving global email addresses from the Ldap server Searching address book for an entryScan on Both Sides of Paper Basic printing Canceling a Print JOBPrinting a Document Double-click the Dell 2145cn Color Laser MFP iconAdjusting the document settings Setting the fax headerFaxing Sending a FAXReceiving a FAX Receiving manually in Tel mode Receiving automatically in Fax modeReceiving manually using an extension telephone Receiving automatically in Ans/Fax modeOther Ways to FAX Forwarding faxes Sending a priority faxChanging the fax setup options FAX SetupForwarding received faxes to email address Sending optionsSetting up address book Changing the default document settingsPrinting sent fax report automatically Speed buttonsGroup dial numbers Speed dial numbersSearching Address Book for an entry Printing Address Book Deleting a Address Book entryAbout USB Memory Using USB flash memoryPlugging in a USB Memory Device Scanning to a USB Memory DeviceBacking UP Data Printing from a USB Memory DeviceDeleting an image file Managing USB MemoryFormatting a USB memory device Viewing the USB memory statusAdjusting the Color Contrast MaintenancePrinting Reports Printing a reportCleaning Your Printer Using Toner LOW AlertCleaning the outside Cleaning the insidePlug in the power cord and turn the printer on Maintaining the Cartridge Cleaning the scan unitToner cartridge storage Expected cartridge lifeReplacing the Toner Cartridge Clearing the Toner Empty message Replacing the Paper Transfer Belt Managing Your Printer from the Website Maintenance PartsChecking the PRINTER’S Serial Number Tips for Avoiding Paper Jams TroubleshootingClearing Document Jams Input misfeedExit misfeed Clearing Paper JamsRoller misfeed Message Location GO to JAMPaper feed area Multi-purpose tray Fuser unit area Paper exit area Optional tray Understanding Display Messages Message Meaning Suggested SolutionsQuery Timeout Not ConfiguredComm Error InstallPower Failure Not Assigned Page/Cancel JobPress Stop/Clear Self Diagnostics TemperatureCondition Suggested Solutions Solving Other ProblemsPaper feeding Condition Possible Suggested Solutions Cause Printing problemsPrinting quality problems Background Color or BlackMisformed CharactersCopying problems Dell Scan Manager problems Scanning problemsFax problems Common Windows problems Common PostScript problemsProblem Possible Solution Cause Common Linux problems Scanners list Appear onScan Common Macintosh problems Accessories Ordering supplies and accessoriesHOW to Purchase SuppliesPrecautions to Take When Installing Accessories Installing accessoriesActivating the Added Accessories in Printer Properties Installing a memory moduleInstalling the hard disk Using the Hard DiskStoring a job Printing with the optional hard diskPrinting a stored job Deleting a stored jobFile policy Printing using the form filesDeleting residual image data General Specifications SpecificationsScanner Specifications Printer SpecificationsCopier Specifications Facsimile Specifications Appendix Warranty and Return PolicyDell Technical Support Policy Contacting DellGlossary Ethernet ITU-T No chartEtherTalk Fuser UnitModem MAC addressNetWare OriginalsToner Cartridge Subnet MaskUNC Path WatermarkDadf IndexPostScript Page Software section Contents Using Windows Postscript Driver Using Your Printer with a Macintosh Installing Software for Local Printing Installing Printer SoftwareTypical Installation Select Typical installation for a local printer. Click NextClick Next Custom InstallationSelect the components to be installed and click Next Installing Software for Network PrintingCustom Installation Select Custom installation. Click Next Removing Printer Software Reinstalling Printer SoftwarePrinting to a file PRN Printing a DocumentSelect your printer driver from the Name drop-down list Layout Tab Printer SettingsPaper Orientation Source Paper TabScaling Printing Graphics Tab Color ModeQuality Advanced OptionsAbout Tab Other Options TabPrinter Tab Job typeUsing Help Using a Favorite SettingPrinting Multiple Pages on One Sheet of Paper N-Up Printing Advanced PrintingPrinting Booklets Printing PostersPrinting a Reduced or Enlarged Document Printing on Both Sides of PaperFitting Your Document to a Selected Paper Size NoneUsing an Existing Watermark Using WatermarksCreating a Watermark Editing a WatermarkWhat is an Overlay? Using OverlaysUsing a Page Overlay Creating a New Page OverlayAdvanced Using Windows PostScript DriverSetting Up a Client Computer Setting Up a Host ComputerCheck the Share this printer box Double-clickPrinters and FaxesSmarthru Office Using SmarThru OfficeStarting SmarThru Office Quick Start GuideFax Send toScanning Using the WIA Driver Scanning Process with TWAIN- enabled SoftwareSettings, Control Panel, and then Scanners and Cameras Windows XPPrinter Settings Utility Using the Dell Toner Management SystemPrinter Status Monitor Printing Status The Printer Status Monitor displaysYou can printer Firmware Update Utility Fireware Update UtilityFirmware Update Utility window opens Dell Toner Re-order applicationInstalling the Unified Linux Driver Installing the Unified Linux DriverGetting Started Click Uninstall Uninstalling the Unified Linux DriverOpening the Unified Driver Configurator Using the Unified Driver ConfiguratorDouble-clickUnified Driver Configurator on the desktop Scanners Configuration Printers ConfigurationPrinters Tab Classes TabPorts Configuration Configuring Printer PropertiesSharing Ports Between Printers and Scanners Printing Files Printing from ApplicationsClick Properties Scanning a DocumentAdding Job Type Settings Using the Image ManagerUninstalling software Installing SoftwareSelect Easy Install and click Install. Easy Install is Select Uninstall and click UninstallFor a Network-connected Macintosh Setting Up the PrinterFor a USB-connected Click Add on the Printer ListPrinting Changing Printer SettingsPrinting a Document LayoutGraphics Printing Multiple Pages on One Sheet of PaperPaper Scanning with USB ScanningStart Applications and click Image Capture Index
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