Dell 2145cn manual Maintenance Parts, Managing Your Printer from the Website

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MAINTENANCE PARTS

To avoid print quality and paper feed problems resulting from worn parts, and to maintain your printer in top working condition the following condition, the following items will need to be replaced after the specified number of pages, or when the life span of each item has expired.

ITEMS

YIELD (AVERAGE)

 

 

Fuser unit

Approx. 100,000 pages

 

 

DADF friction pad

Approx. 20,000 pages

 

 

DADF pick-up roller

Approx. 80,000 pages

 

 

Pick-up roller

Approx. 70,000 pages

(Multi-purpose tray, FCFa, Optional

 

tray 2)

 

Friction pad

Approx. 70,000 pages

(Multi-purpose tray, FCF, Optional

 

tray 2)

 

a. First cassette feeder (Tray1)

 

It is highly recommend that this maintenance be performed by an authorized service provider, dealer or the retailer where you bought the printer. The warranty does not cover the replacement of the maintenance parts after their lifespan.

Checking replaceables

If you experience frequent paper jams or printing problems, check the number of pages the printer has printed or scanned. Replace the corresponding parts, if necessary.

1.Press Menu ( ) until System Setup appears on the bottom line of the display and press OK.

2.Press the left/right arrow until Maintenance appears and press OK.

3.Press the left/right arrow until Supplies Life appears and press OK.

4.Press the left/right arrow until the item you want appears and press OK.

•Supplies Info: Prints the supply information page.

•Total: Displays the total number of pages printed.

•ADF Scan: Displays the number of pages scanned using the ADF.

•Platen Scan: Displays the number of pages scanned using the scanner glass.

•Transfer Belt, Fuser, Tray1 Roller, Tray2 Roller, MP Tray Roller: Displays the number of pages printed each item.

5.If you selected to print a supply information page, press OK to confirm.

6.Press Stop/Clear () to return to Ready mode.

Replacing the DADF rubber pad

You will need to replace the DADF rubber pad when there seems to be a consistent problem with paper pickup or when its specified yield is reached.

1.Open the DADF cover.

2.Remove the DADF rubber pad from the DADF, as shown.

1 DADF rubber pad

3.Insert a new DADF rubber pad into place.

4.Close the DADF cover.

MANAGING YOUR PRINTER FROM THE WEBSITE

If you have connected your printer to a network and set up TCP/IP network parameters correctly, you can manage the printer via Dell’s Embedded Web Service, an Embedded Web Service. Use Embedded Web Service to:

•View the printer’s device information and check its current status.

•Change TCP/IP parameters and set up other network parameters.

•Change the printer properties.

•Set the printer to send email notifications to let you know the printer’s status.

•Get support for using the printer.

To access Embedded Web Service:

1.Start a web browser, such as Internet Explorer, from Windows.

2.Enter the printer IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

Your printer’s embedded website opens.

CHECKING THE PRINTER’S SERIAL NUMBER

When you call for service or register as a user on the Dell website, the printer’s serial number may be required.

You can check the serial number by taking the following steps:

1.Press Menu ( ) until System Setup appears on the bottom line of the display and press OK.

2.Press the left/right arrow until Maintenance appears and press OK.

3.Press the left/right arrow until Serial Number appears and press OK.

4.Check your printer’s serial number.

5.Press Stop/Clear () to return to Ready mode.

62 Maintenance

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Contents Multi Functional Printer Features of your new laser printer Special FeaturesAbout this USER’S Guide Features by ModelFeatures Convention Description ExampleOnline User’s Guide Quick Install GuideFinding More Information Printer Driver HelpWhat the icons and signs in this user’s guide mean Safety informationImportant Safety Symbols and Precautions AWG American Wire Gauge Contents Copying Scanning Basic Printing Faxing Scanning by a network connectionReceiving a fax Fax setupMaintenance parts Other ways to faxManaging your printer from the website Understanding display messages Solving other problemsUsing the hard disk Clearing paper jamsContacting Dell Warranty and Return PolicyDell Technical Support Policy Front view Rear view IntroductionPrinter Overview Control Panel Overview Status Description Understanding the Status LEDAcknowledging the Status of the Toner Cartridge Menu Overview Printer driver Printer Driver FeaturesSupplied Software PostScript driverGetting started Setting UP the HardwareSetting UP the Network Printing a DemoSystem Requirements Configuring network protocol via the printerUsing the SetIP program Microsoft WindowsOperating system Installing the SoftwareLinux Free HDD spacePrinters Basic Settings Using the save modes Setting soundsEntering characters using the number keypad Scan power save mode Setting print job timeoutChanging the font setting Click Printer Setting Utility Click EmulationOn the scanner glass Loading originals and print mediaLoading Originals DadfSelecting Print Media Specifications on print media Type Size Dimensions Weighta CapacitybGuidelines for special print media Media sizes supported in each modeMode Size Source Media Type GuidelinesLoading paper in the tray 1 or optional tray Changing the Size of the Paper in the Paper TrayLoading Paper Full Tips on using the multi-purpose trayLoading paper in the multi-purpose tray EmptyFor A4- or Legal-sized paper Adjusting the Output SupportFor Letter-sized paper Output support ExtensionSetting the Paper Size and Type Selecting the Paper Tray Changing the Settings for Each CopyCopying CopyingUsing Special Copy Features Changing the Scan Size SettingsChanging the Default Copy Settings ID Card CopyingClone copying Adjusting background imagesPoster copying Book copyingEdge erase Printing on Both Sides of PaperMargin shift Gray enhance copyingSetting Copy Timeout Scanning Basics Setting scan information in Dell Scan ManagerScanning Scanning from the Control PanelPreparing for network scanning User authentication for network scanningScanning by a Network Connection Select IP Address or Host NameSetting up an SMB server Setting up an e-mail accountSetting up an FTP server Scanning to EmailSetting UP Address Book Changing the Settings for Each Scan JOBChanging the Default Scan Settings Printing Scan Confirmation Report AutomaticallyRetrieving global email addresses from the Ldap server Configuring group email numbersUsing address book entries Searching address book for an entryScan on Both Sides of Paper Printing a Document Canceling a Print JOBBasic printing Double-click the Dell 2145cn Color Laser MFP iconFaxing Setting the fax headerAdjusting the document settings Sending a FAXReceiving a FAX Receiving manually using an extension telephone Receiving automatically in Fax modeReceiving manually in Tel mode Receiving automatically in Ans/Fax modeOther Ways to FAX Sending a priority fax Forwarding faxesForwarding received faxes to email address FAX SetupChanging the fax setup options Sending optionsPrinting sent fax report automatically Changing the default document settingsSetting up address book Speed buttonsSearching Address Book for an entry Speed dial numbersGroup dial numbers Deleting a Address Book entry Printing Address BookPlugging in a USB Memory Device Using USB flash memoryAbout USB Memory Scanning to a USB Memory DevicePrinting from a USB Memory Device Backing UP DataFormatting a USB memory device Managing USB MemoryDeleting an image file Viewing the USB memory statusPrinting Reports MaintenanceAdjusting the Color Contrast Printing a reportCleaning the outside Using Toner LOW AlertCleaning Your Printer Cleaning the insidePlug in the power cord and turn the printer on Toner cartridge storage Cleaning the scan unitMaintaining the Cartridge Expected cartridge lifeReplacing the Toner Cartridge Clearing the Toner Empty message Replacing the Paper Transfer Belt Checking the PRINTER’S Serial Number Maintenance PartsManaging Your Printer from the Website Clearing Document Jams TroubleshootingTips for Avoiding Paper Jams Input misfeedRoller misfeed Clearing Paper JamsExit misfeed Message Location GO to JAMPaper feed area Multi-purpose tray Fuser unit area Paper exit area Optional tray Message Meaning Suggested Solutions Understanding Display MessagesComm Error Not ConfiguredQuery Timeout InstallPress Stop/Clear Self Diagnostics Not Assigned Page/Cancel JobPower Failure TemperaturePaper feeding Solving Other ProblemsCondition Suggested Solutions Printing problems Condition Possible Suggested Solutions CausePrinting quality problems Misformed Color or BlackBackground CharactersCopying problems Fax problems Scanning problemsDell Scan Manager problems Problem Possible Solution Cause Common PostScript problemsCommon Windows problems Common Linux problems Scan Appear onScanners list Common Macintosh problems HOW to Purchase Ordering supplies and accessoriesAccessories SuppliesActivating the Added Accessories in Printer Properties Installing accessoriesPrecautions to Take When Installing Accessories Installing a memory moduleUsing the Hard Disk Installing the hard diskPrinting a stored job Printing with the optional hard diskStoring a job Deleting a stored jobDeleting residual image data Printing using the form filesFile policy Specifications General SpecificationsCopier Specifications Printer SpecificationsScanner Specifications Facsimile Specifications Dell Technical Support Policy Warranty and Return PolicyAppendix Contacting DellGlossary EtherTalk ITU-T No chartEthernet Fuser UnitNetWare MAC addressModem OriginalsUNC Path Subnet MaskToner Cartridge WatermarkIndex DadfPostScript Page Software section Contents Using Windows Postscript Driver Using Your Printer with a Macintosh Typical Installation Installing Printer SoftwareInstalling Software for Local Printing Select Typical installation for a local printer. Click NextCustom Installation Click NextInstalling Software for Network Printing Select the components to be installed and click NextCustom Installation Select Custom installation. Click Next Reinstalling Printer Software Removing Printer SoftwareSelect your printer driver from the Name drop-down list Printing a DocumentPrinting to a file PRN Paper Orientation Printer SettingsLayout Tab Scaling Printing Paper TabSource Quality Color ModeGraphics Tab Advanced OptionsPrinter Tab Other Options TabAbout Tab Job typeUsing a Favorite Setting Using HelpAdvanced Printing Printing Multiple Pages on One Sheet of Paper N-Up PrintingPrinting Posters Printing BookletsFitting Your Document to a Selected Paper Size Printing on Both Sides of PaperPrinting a Reduced or Enlarged Document NoneCreating a Watermark Using WatermarksUsing an Existing Watermark Editing a WatermarkUsing a Page Overlay Using OverlaysWhat is an Overlay? Creating a New Page OverlayUsing Windows PostScript Driver AdvancedCheck the Share this printer box Setting Up a Host ComputerSetting Up a Client Computer Double-clickPrinters and FaxesStarting SmarThru Office Using SmarThru OfficeSmarthru Office Quick Start GuideSend to FaxSettings, Control Panel, and then Scanners and Cameras Scanning Process with TWAIN- enabled SoftwareScanning Using the WIA Driver Windows XPPrinter Status Monitor Using the Dell Toner Management SystemPrinter Settings Utility Printing Status The Printer Status Monitor displaysFirmware Update Utility window opens Fireware Update UtilityYou can printer Firmware Update Utility Dell Toner Re-order applicationGetting Started Installing the Unified Linux DriverInstalling the Unified Linux Driver Uninstalling the Unified Linux Driver Click UninstallDouble-clickUnified Driver Configurator on the desktop Using the Unified Driver ConfiguratorOpening the Unified Driver Configurator Printers Tab Printers ConfigurationScanners Configuration Classes TabSharing Ports Between Printers and Scanners Configuring Printer PropertiesPorts Configuration Printing from Applications Printing FilesScanning a Document Click PropertiesUsing the Image Manager Adding Job Type SettingsSelect Easy Install and click Install. Easy Install is Installing SoftwareUninstalling software Select Uninstall and click UninstallFor a USB-connected Setting Up the PrinterFor a Network-connected Macintosh Click Add on the Printer ListPrinting a Document Changing Printer SettingsPrinting LayoutPaper Printing Multiple Pages on One Sheet of PaperGraphics Start Applications and click Image Capture ScanningScanning with USB Index
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