Panasonic KX-FP205 operating instructions Using the unit with an answering machine, Feature #06 on

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4. Fax

4.8Using the unit with an answering machine

4.8.1Setting up the unit and an answering machine

1Connect the answering machine (1). L Answering machine is not included. L Remove the stopper (2) if attached.

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2Set the number of rings on the answering machine to less than 4.

L This will allow the answering machine to answer the call first.

3Record a greeting message on the answering machine.

L We recommend you record a message up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4Activate the answering machine.

5Set the unit to the desired receiving mode (page 24). L If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to “5 EXT. TAM”

(feature #06 on page 31).

6Check all or part of the following are not the same:

–the remote access code of the answering machine

–the fax activation code (feature #41 on page 34)

–remote access to Phone Companies Voice Mail (if you subscribed)

Note:

LIf the call is a phone call, the answering machine will record voice messages.

If a fax calling tone is detected, the fax machine will receive a fax automatically.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your unit.

LThe answering device will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses {*}{#}{9} (pre-selected fax activation code).

LThe unit will activate the fax function.

4.The caller presses the start button to send a document.

Note:

LTo use this feature, make sure remote fax activation is turned ON (Feature #41 on page 34). The fax

activation code can also be changed.

LIf there is no room left in memory of your answering machine, the unit may not be able to receive documents. See the operating instructions of the answering machine and erase unnecessary messages.

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Contents
Compact Plain Paper Fax and Copier Operating InstructionsThings you should keep a record Installation Important safety instructionsFor best performance EnvironmentCopy Index Accessory information Included accessoriesTo place an order online for customers in the U.S.A. only To place an order by telephone TelephoneButton descriptions Ink film OverviewRemoving the shipping tape Incorrect CorrectPaper tray Handset cordPaper support To use A4 size paperCorrectSlant Recording paperConnections Using surge protectorsAdjusting volume Quick SetupHelp function SET Menu StopYour logo Date and timeSET Mute To enter your logo Example Bill Your fax numberSET Flash Editing a stored item Making a phone call using the phonebookErasing a stored item One touch dialMaking a call using a one touch dial Key Caller ID serviceErasing a one touch dial assignment How Caller ID is displayedSymbols and operations for caller information Caller ID number auto edit featureTurning on the Caller ID number auto edit feature Viewing and calling backMenu iSET iSET Erasing specific caller informationFAX Start Stop Sending a fax manuallyMonitor Redial Document requirements Sending a fax using Phonebook and one touch dialProgramming items into the broadcast memory Broadcast transmissionAdding a new item into the broadcast memory Erasing a stored item from the broadcast memoryUse mostly as a telephone TEL mode Use only as a fax FAX only modeSelecting the way to use your fax machine Use with answering machineActivating FAX only mode Activating TEL modeReceiving a fax manually Auto answer OFF Receiving a fax automatically Auto answer onSetting up the unit and an answering machine Using the unit with an answering machineFeature #06 on Receiving a voice message and fax document in one callMenu Using two or more phone numbers on a single telephone line Distinctive Ring serviceActivating the Distinctive Ring feature Programming the ring pattern assigned for faxMaking a copy More copying featuresCollated pages Uncollated pages Example Making 2 copies of a 4-page original documentProgramming See page 13 for details Basic featuresAdvanced features Canceled and this feature will be turned OFF automatically Setting the quick scan #34Letter 92% default 700ms default Setting friendly #46Setting Connecting tone volume cannot be adjustedMenu Error messages Reports Display Cause & Solution Error messages DisplayInitial settings When a function does not work, check hereGeneral Fax receiving Fax sendingCopying If a power failure occurs Using an answering machineRecording paper jams When the recording paper has jammed in the unitDocument jams When the recording paper was not fed into the unit properlyDo not use paper products, such as paper towels or tissues Thermal head cleaning Reference lists and reports SpecificationsRecording paper specifications Recording paper size ITU-T No Test ChartRecording paper weight FCC and Other Information General Information Panasonic Facsimile Product Limited Warranty Limited WarrantyNorth America For In Limited Warranty product service Contact Customer Services directoryFor hearing or speech impaired TTY users, TTY Broadcast List IndexSetup List Corporation of North America No Extra Cost
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