Toshiba e-STUDIO3511/4511 manual Managing Templates, Registering Private Template Groups

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Managing Templates

Templates contain preset information for the operation of the copiers, scans, and fax and Internet Fax transmissions so that users can perform these operations easily by selecting the template button on the Touch Panel Display.

Templates are stored in groups. There are up to 200 private template groups and one public group. Each group can contain up to 60 templates.

Templates in the public group are created and maintained by the administrator. The public group can be accessed by all users, but some of the templates may be designed for specific purposes and have passwords assigned to them. For more information about setting up the public tem- plates, see the Network Administrator’s Guide.

Templates in private template groups are based on particular group profiles. Private groups can be assigned passwords. You can also assign passwords to individual templates. If it has no pass- word assigned at either the template or group level, a “private” template is accessible to all users.

In practice, you may not need to create templates or groups yourself. The administrator and other users may have set up all the templates you need for your work. Before creating any template, look on your system to see what templates are available.

When users set up the templates and template group for the first time, you must first create a template group according to how templates are grouped, and then register the template that you require.

P.27 "Registering Private Template Groups"

P.33 "Registering Private Templates"

In addition, you can also display the templates list registered in the public group. P.61 "Displaying Public Templates"

SUPPLEMENT: • Templates can be managed using the Touch Panel Display. For managing tem- plates from the Touch Panel Display, please see the Operator’s Manual for Basic Function.

Registering Private Template Groups

Before registering private templates, you have to register the private template group. You can classify the private templates according to every department, every user, and a use by registering the private template groups.

Also each private template group can be protected by the password. P.27 "Setting Group Information"

P.29 "Setting Group Password"

P.31 "Resetting Group Information"

Setting Group Information

You can define up to 200 private template groups. To define the private template groups, you can specify the group name, owner, and email notification setting.

Setting a private template group information

1.Click the Registration tab and the Template menu.

• The Template menu page is displayed.

Network Operator’s Guide — Managing Templates

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Contents Network Operator’s Guide Software License Agreement Government Restricted Rights Trademarks and Copyright About Other Manuals PrefaceAbout This Guide ConventionsTable of Contents Troubleshooting Network Operator’s Guide Table of Contents Overview Features and Functions Topaccess END-USER Mode TopAccess Overview TopAccess web page for end users opens Accessing TopAccess End-User ModeMenu Bar TopAccess Web SiteInstall Software link Function TabHelp link Top linkOptions Checking Device StatusDevice Information PaperManaging Jobs Managing Print JobsDisplaying Print Jobs Deleting a Print Job Releasing a Print JobClick Delete Managing Fax/Internet Fax Jobs Displaying Fax/Internet Fax JobsClick Release Delay Time Deleting a Fax Transmission JobFile No Displaying Scan Jobs Managing Scan JobsStatus Deleting a Scan JobDestination AgentDisplaying Print Job Logs Displaying Job LogsMode Displaying Transmission JournalsDuration DeptDisplaying Reception Journals LineFrom Displaying Scan Job Logs Setting Group Information Managing TemplatesRegistering Private Template Groups Private Templates page is displayed Page Template menu page is displayed Resetting Group Information Click SaveClick OK Click the group name link that you want to reset Click Reset Registering Private TemplatesRegistering or Editing Private Templates Private Templates page is displayed Page Click Edit to define or edit the template properties For e-STUDIO450 Series and e-STUDIO280 Series Select agents and click Select AgentNetwork Operator’s Guide Managing Templates Template properties are registered Panel Setting Entering the recipients manually Destination SettingSelecting the recipients from the address book Click Destination Setting to open the Recipient List Click ADDSelecting the groups from the address book Searching for recipients in the Ldap server Click Address GroupSearch Contact page is displayed Selected recipients are added in the Recipient List Internet Fax Setting Fax Setting Line Select PasswordDelayed Transmit ECMEmail Setting File NameFragment Message Size Save as file Setting QualityDestination Use local folder Destination Remote Port Number CommandLogin User Name Retype PasswordScan Setting Box SettingOriginal Size Color ModeRotation BackgroundJpeg Compression Setting Template PasswordGroup Information page is displayed Template Information page is displayed Resetting Private Templates Private Templates page is displayed Template Properties page is displayed Displaying Public Templates Click Reset TemplateNetwork Operator’s Guide Managing Templates Managing Address Book Managing Contacts in the Address BookAdding, Editing, or Deleting Contacts Manually Enter following items to specify the recipient information Page Click the link that you want to delete in the contacts list Adding New Contact from the Ldap Server Selected contacts are added in the Address Book Click the Group submenu Managing Groups in the Address BookEnter following items to specify the group properties Selected group is deleted Managing Mailboxes Enter the 5-digit password for the mailbox and click OK Setting Up an Open MailboxClick Edit Select agents and click Select Agent Page Notification MailBox SettingSend email when an error occurs CommentDestination Setting Internet Fax SettingRelay End Terminal Report Email Setting Save as file SettingBox Setting Deleting an Open Mailbox Enter the password for the mailbox and click OKSelected mailbox is deleted You can check the total counter in this Managing CountersDisplaying the Total Counter Displaying the Department CounterDepartment menu page is displayed Department Information page opens Network Operator’s Guide Managing Counters Troubleshooting Transmission/Reception Journal Status Messages TopAccess ErrorsTopAccess Error Messages Print Job Status Messages Error Code Cause Corrective ActionNetwork Operator’s Guide TopAccess Errors Error Code Cause Corrective Action Email process error Ask the sender to resend the Email Error occurs because the paper empty Scan Job Status Messages Error Code Message Corrective Action2C6A Failed to copy file Turn the power OFF and then back on Perform the print with the administrator’s Has been exceeded list maxi Folders Mum Error Code Message Corrective Action Index Index 29, 40 SUB FC-3511/4511 DP-3520/4520 DP-2320/2820 OME030037D0 Multifunctional Digital Systems
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