Toshiba e-STUDIO350/450 manual Managing Mailboxes, For e-STUDIO450 Series and e-STUDIO280 Series

Page 72

Managing Mailboxes

NOTE: • Mailboxes can be managed only when the optional Fax unit is installed.

SUPPLEMENT: • Mailboxes can be managed using the Touch Panel Display. See the Operator’s Manual for Facsimile Function.

This equipment supports the ITU-T compatible mailboxes that allow storage and retrieval of documents via mailboxes that are already set up in a mailbox hub.

The following three types of Mailboxes are available:

„Confidential mailbox

The Confidential Box allows a one-time document retrieval from the mailbox. Once a document is retrieved, it is cleared. If a new document is sent to the same box number where another docu- ment is stored, it is added to the existing box. You can also set up a password requirement for accessing the Confidential Box for document retrieval, to prevent unauthorized retrieval of doc- uments.

„Bulletin Board mailbox

The Bulletin Board Box allows multiple document retrievals from the same mailbox. Once a document is retrieved, it is not cleared. If a new document is sent to the same Box, it replaces the existing one. You can set up a password requirement for accessing the Bulletin Board Box for document reservation.

„Forward mailbox

The Forward mailbox allows you to transmit a received fax to various destinations, using the fol- lowing agents:

•Internet/Fax (Relay) agent — When a document has been sent to a mailbox, this equipment can call up the remote Fax via the public switched telephone line, or send the Internet Fax via the Internet according to the destinations registered in the mailbox. After the relay trans- mission, the transmission result list will be sent specified remote Fax. It is also possible to set up a password requirement.

•Save as file agent — The received faxes in this mailbox are forwarded to the local folder in this equipment or network folders.

•Email agent — The received faxes in this mailbox are forwarded to the email addresses recipients specified in the mailbox.

•Store to e-Filing agent — The received faxes in this mailbox are forwarded to the Box in this equipment. The data stored in the Box can be printed later, and also can be managed using the e-Filing web utility, which is a web-based utility that allows you to display, print, and merge the files in the Box.

For e-STUDIO450 Series and e-STUDIO280 Series:

The Save as file agent and Email agent are available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

NOTE: • Sending and storage of documents to a mailbox hub and retrieval of documents from a mailbox hub is possible only on an ITU-T compliant facsimile. Only ITU-T compliant facsimiles can be used as Mailbox hubs. This equipment is provided with mailbox hub functions.

Using TopAccess, you can set up, edit, and delete mailboxes on this equipment.

72

Network Operator’s Guide — Managing Mailboxes

Page 71 Page 73
Image 72
Page 71 Page 73
Contents Network Operator’s Guide Software License Agreement Government Restricted Rights Trademarks and Copyright Preface About This GuideConventions About Other ManualsTable of Contents Troubleshooting Network Operator’s Guide Table of Contents Overview Features and Functions Topaccess END-USER Mode TopAccess Overview Accessing TopAccess End-User Mode TopAccess web page for end users opensTopAccess Web Site Install Software linkFunction Tab Menu BarTop link Help linkChecking Device Status Device InformationPaper OptionsManaging Jobs Managing Print JobsDisplaying Print Jobs Deleting a Print Job Releasing a Print JobClick Delete Managing Fax/Internet Fax Jobs Displaying Fax/Internet Fax JobsClick Release Delay Time Deleting a Fax Transmission JobFile No Managing Scan Jobs Displaying Scan JobsDeleting a Scan Job DestinationAgent StatusDisplaying Job Logs Displaying Print Job LogsDisplaying Transmission Journals DurationDept ModeDisplaying Reception Journals LineFrom Displaying Scan Job Logs Setting Group Information Managing TemplatesRegistering Private Template Groups Private Templates page is displayed Page Template menu page is displayed Resetting Group Information Click SaveClick OK Click the group name link that you want to reset Click Reset Registering Private TemplatesRegistering or Editing Private Templates Private Templates page is displayed Page Click Edit to define or edit the template properties Select agents and click Select Agent For e-STUDIO450 Series and e-STUDIO280 SeriesNetwork Operator’s Guide Managing Templates Template properties are registered Panel Setting Destination Setting Entering the recipients manuallySelecting the recipients from the address book Click Destination Setting to open the Recipient List Click ADDSelecting the groups from the address book Click Address Group Searching for recipients in the Ldap serverSearch Contact page is displayed Selected recipients are added in the Recipient List Internet Fax Setting Fax Setting Password Delayed TransmitECM Line SelectEmail Setting File NameFragment Message Size Save as file Setting QualityDestination Use local folder Port Number Command Login User NameRetype Password Destination RemoteBox Setting Scan SettingColor Mode RotationBackground Original SizeSetting Template Password Jpeg CompressionGroup Information page is displayed Template Information page is displayed Resetting Private Templates Private Templates page is displayed Template Properties page is displayed Click Reset Template Displaying Public TemplatesNetwork Operator’s Guide Managing Templates Managing Address Book Managing Contacts in the Address BookAdding, Editing, or Deleting Contacts Manually Enter following items to specify the recipient information Page Click the link that you want to delete in the contacts list Adding New Contact from the Ldap Server Selected contacts are added in the Address Book Managing Groups in the Address Book Click the Group submenuEnter following items to specify the group properties Selected group is deleted Managing Mailboxes Setting Up an Open Mailbox Enter the 5-digit password for the mailbox and click OKClick Edit Select agents and click Select Agent Page MailBox Setting Send email when an error occursComment NotificationDestination Setting Internet Fax SettingRelay End Terminal Report Email Setting Save as file SettingBox Setting Enter the password for the mailbox and click OK Deleting an Open MailboxSelected mailbox is deleted Managing Counters Displaying the Total CounterDisplaying the Department Counter You can check the total counter in thisDepartment menu page is displayed Department Information page opens Network Operator’s Guide Managing Counters Troubleshooting TopAccess Errors TopAccess Error Messages Print Job Status MessagesError Code Cause Corrective Action Transmission/Reception Journal Status MessagesNetwork Operator’s Guide TopAccess Errors Error Code Cause Corrective Action Email process error Ask the sender to resend the Email Error occurs because the paper empty Error Code Message Corrective Action Scan Job Status Messages2C6A Failed to copy file Turn the power OFF and then back on Perform the print with the administrator’s Has been exceeded list maxi Folders Mum Error Code Message Corrective Action Index Index 29, 40 SUB FC-3511/4511 DP-3520/4520 DP-2320/2820 OME030037D0 Multifunctional Digital Systems
Related manuals
Manual 316 pages 43.01 Kb
Top Page Image Contents