Toshiba Strata CTX28 manual Tone-dialing Telephone

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Glossary

System List ~ User Notification

Term

Definition

System List

Destination (distribution) list of User IDs created and

 

maintained by the System Administrator. Any user on the voice

 

mail system can use the list. When sending messages, you can

 

choose a User ID, personal list, system list, and/or the directory

 

as the destination.

Tone-dialing Telephone

DTMF push-button tone dialing telephone.

Urgent Messages

Messages are marked Urgent by the sender and by default, are

 

played first, followed by all other messages. The System

 

Administrator can set a notification record to use pager

 

notification exclusively whenever Urgent messages are

 

received.

User

Subscriber of the mailbox, also known as a mailbox user. A

 

user has access to one or more User IDs in the system by

 

knowing the security codes. Once a user accesses his/her User

 

ID, he/she can play back messages, delete those messages,

 

send them to other User IDs, etc.

User ID/User ID Mailboxes

Number for the mailbox user, also known as a voice mailbox.

 

A user mailbox records messages from callers. A user

 

periodically checks the mailbox for messages, etc., or a variety

 

of automatic notification methods can be employed. There is

 

generally one mailbox for each extension, although several

 

mailboxes can share a single extension when multiple users

 

share the same telephone line.

User Notification

Each User ID can have up to 10 notification records set by the

 

System Administrator to automatically call and notify you of

 

messages. You can enable/disable the notify method for each

 

of these records or change the notification telephone number.

 

 

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Strata CTX28 Voice Processing User Guide 06/04

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Contents Voice Processing System User Guide Publication Information Toshiba America Information SYSTEMS, INC. Tais Toshiba America Information Systems, Inc Contents Play Messages Iii Integration Features Introduction OrganizationConventions Calls attention to important instructions or informationRelated Documents/Media Action/Response TableViii Grand Tour Overview Admin Main Menu New Message Queue Features to Personalize Your MailboxMessage Queues Saved Message Queue Reply Message Message TypesForwarded Message Greetings PersonalSystem BusySpecial Delivery Options Future DeliveryUrgent PrivateMessage Destination Selections Personal Distribution ListsDirectory User OptionsSystem Distribution Lists User Prompts User Tutorial New UserUser Tutorial New User Getting Started User TutorialAccess Your Mailbox From External Telephone From Internal TelephoneRecord Your Name Record Your Personal Greetings Change Your Security Code Exit Your Mailbox or User Mode Getting Started Access Messages Play MessagesPlayback Controls Play Next Message Play Your Messages Play MessagesFrom the Main Menu, press Play Messages Play Messages Special Functions Return to the Special Functions Menu Continuous Delete Return to previous menu Play Messages Send Messages Recording Controls End RecordingSend a Message Select Additional Destinations Special Delivery OptionsFrom the Main Menu, press Send Messages Review recording Re-record Presswhen done Send Messages Forward a Message Optional Record a message comment after Append recording Presswhen done Reply to the Current Message Personal List Enter a list number ~ Send Messages Special Delivery Options Future Delivery Manage Mailbox From the Main MenuChange Your Greeting Manage MailboxCreate or Record Over a Personal Greeting Repeat on Change Your Greeting Selection Review a Greeting Change Your User Options Manage MailboxChange Your Do Not Disturb DND Setting Change Your Call Screening Setting Change Your Security Code Create or Record Over Your Busy Greeting Select Your Busy Greeting Record Your Name Change Your Message Notification Enter the notification template number ~ Review Your Option Settings Manage Your Lists From the Manage Mailbox MenuDelete a User ID from the list Manage Guest User IDs Manage Guest MailboxesUse Guest User IDs Integration Features Call ForwardIntegration Features Message Waiting Responding to a Lit Msg LEDSoft Key Control of Voice Mail CTX IntegrationTurning On/Off Message Waiting LED on Another Extension Voice Mail Main Menu Play Msgs Integration Features Previous Call Record to Voice Mail ³ To record a callDirect Transfer to Voice Mailbox Voice Mail Conference³ To enable Call Monitor on your telephone Call MonitorIntegration Features Glossary Term Definition Busy GreetingDtmf Glossary Tone-dialing Telephone Index Fifo ~ R Index