Toshiba Strata CTX28 manual From the Main Menu, press Send Messages

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Send Messages

Send a Message

1.From the Main Menu, press ￿ Send Messages.

2.Enter one of the following destinations:

User ID and press ￿. Press ￿ again to record a message without playing the user’s name.

￿￿ Directory

Enter the first few letters of the first or last name (Q=7, Z=9).

Press￿￿￿to select the name as the destination

...or ￿￿to hear the next name

...or ￿ to cancel your entry and re-enter.

￿￿ Personal List

Enter a list number (￿~￿).

Your voice mail system prompts you to enter the destination (i.e., User ID, Personal, System List, or Multiple Destinations).

Note A message can be sent to a total of 33 destinations, including destinations entered in the ￿ Additional Destinations option (see ￿ Select Additional Destinations” on page 35). A list counts as one destination.

Your voice mail system plays the user’s name or User ID for confirmation.

Note If your voice mail system is designed with a fixed length number for your User ID, do not press ￿ after entering a User ID. See your System Administrator for specific operation of your system.

You are prompted to enter the person’s name.

Your voice mail system plays the first name that matches the combination of letters you entered.

You are prompted for the destination list number.

Your voice mail system plays the list comment or number for confirmation. See “Manage Your Lists” on page 61 to create or revise a destination (distribution) list.

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Strata CTX28 Voice Processing User Guide 06/04

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Contents Voice Processing System User Guide Publication Information Toshiba America Information SYSTEMS, INC. Tais Toshiba America Information Systems, Inc Contents Play Messages Iii Integration Features Introduction OrganizationConventions Calls attention to important instructions or informationRelated Documents/Media Action/Response TableViii Grand Tour Overview Admin Main Menu Message Queues Features to Personalize Your MailboxNew Message Queue Saved Message Queue Forwarded Message Message TypesReply Message System GreetingsPersonal BusyUrgent Special Delivery OptionsFuture Delivery PrivateMessage Destination Selections Personal Distribution ListsSystem Distribution Lists User OptionsDirectory User Prompts User Tutorial New UserUser Tutorial New User Getting Started User TutorialAccess Your Mailbox From External Telephone From Internal TelephoneRecord Your Name Record Your Personal Greetings Change Your Security Code Exit Your Mailbox or User Mode Getting Started Access Messages Play MessagesPlayback Controls Play Next Message Play Your Messages Play MessagesFrom the Main Menu, press Play Messages Play Messages Special Functions Return to the Special Functions Menu Continuous Delete Return to previous menu Play Messages Send Messages Recording Controls End RecordingSend a Message Select Additional Destinations Special Delivery OptionsFrom the Main Menu, press Send Messages Review recording Re-record Presswhen done Send Messages Forward a Message Optional Record a message comment after Append recording Presswhen done Reply to the Current Message Personal List Enter a list number ~ Send Messages Special Delivery Options Future Delivery Manage Mailbox From the Main MenuChange Your Greeting Manage MailboxCreate or Record Over a Personal Greeting Repeat on Change Your Greeting Selection Review a Greeting Change Your User Options Manage MailboxChange Your Do Not Disturb DND Setting Change Your Call Screening Setting Change Your Security Code Create or Record Over Your Busy Greeting Select Your Busy Greeting Record Your Name Change Your Message Notification Enter the notification template number ~ Review Your Option Settings Manage Your Lists From the Manage Mailbox MenuDelete a User ID from the list Manage Guest User IDs Manage Guest MailboxesUse Guest User IDs Integration Features Call ForwardIntegration Features Message Waiting Responding to a Lit Msg LEDTurning On/Off Message Waiting LED on Another Extension CTX IntegrationSoft Key Control of Voice Mail Voice Mail Main Menu Play Msgs Integration Features Previous Call Record to Voice Mail ³ To record a callDirect Transfer to Voice Mailbox Voice Mail Conference³ To enable Call Monitor on your telephone Call MonitorIntegration Features Glossary Term Definition Busy GreetingDtmf Glossary Tone-dialing Telephone Index Fifo ~ R Index