Toshiba Strata CTX28 manual User Options, System Distribution Lists, Directory

The Grand Tour

User Options

System Distribution Lists

In addition to Personal Distribution Lists, your voice mail system supports system- wide distribution lists created by the System Administrator for use by everyone in your company. You should check with your System Administrator to find out which lists are available.

Whenever you enter the list number, the “list comment” for the selected system list plays to confirm that you have chosen the right list.

Directory

You can enter the Dual Tone Multi-frequency (DTMF) digits corresponding to the first few letters of a user’s name and your voice mail system plays the recorded name (User ID and optionally the extension) that matches the combination of entered digits. You can then select the name or go on to the next name in the directory.

Each User ID can be identified with up to two names. These names are entered into the automated directory by the System Administrator and enhance the directory’s search/find capabilities. Common choices for the names are the first and last names of the user or the last name of the user and a commonly misspelled version of the last name.

User Options

You can set your telephone for Do Not Disturb (DND) or call screening, select or record a busy greeting (plays when your telephone is busy), and designate where or how you are notified of a message.

The following is a brief description of each of the options. Please see “Change Your User Options” on page 51 for more detailed information.

Important! The System Administrator must activate these features for them to be available.

•DND – Your voice mail system automatically sends calls to your User ID (mailbox) without first ringing your telephone.

•Call Screening – Your voice mail system asks callers for their name and company. Without the caller’s knowledge, the system relays that information to you. You can

10 Strata CTX28 Voice Processing User Guide 06/04