Alcatel-Lucent Alcatel 4400 manual Exec Mail

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If you work with several secretaries, after selecting the screening key, press the appropriate Secretary key. To confirm your selection:

Exec Mail

This feature allows your secretary to send a short mail message directly onto your display. A message may be sent when your extension is free or when you are in conversation.

You do not need to be interrupted during a call and if your extension is free, you do not need to lift the receiver.

The soft keys will allow you to send back a pre-programmed message.

If you receive a message, the text of the message appears on the top line of the display.

The bottom line offers you 5 possible replies:

•Busy

•Wait

•Absent

•Enter

•Back

The choice of replies will be taken from the following list:

Busy:	I am busy;
Wait:	One moment please;
Absent:	I am absent;
Enter:	Tell them to come in;
ICaBk:	I’ll call again later;
HeCaBk:	Tell them to call back;
I Take:	I’ll take the call;
Coming:	I am coming;
Cancel:	Please cancel;
Moment:	Tell them to wait;
Back:	Please deal with it.

Advanced Reflexes Alcatel User Guide

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Contents Alcatel Advanced Reflexes User Guide Alcatel 4400 Pabx System Contents Making a Back and Forth Broker Enquiry Call Secretary key Manager key Main feature codes Function Default Code Feature codesFeature codes used during a call Function Default Code Programmable Keys General descriptionCall Display Keys and the Navigator DisplayAdditional optional equipment Telephone layout Making an External Call Making a callRedial Making an Internal CallCalling a Speed Dial Number Dialling a Personal Memory NumberConsulting a Call Back Request Leaving a Call Back RequestTo Wait on an Extension WaitonConsulting a Waiting Call Transferring a Call Making an Enquiry CallMaking a Conference Call Making a Back and Forth Broker Enquiry CallReceiving a Call Call Parking Forwarding CallsCall Pick Up Follow Me Forwarding # 5 Cancelling Call ForwardingBasic functions Cancelling Follow Me ForwardingCall Forward on Ringing Withdrawing from a Hunting GroupCalling STD with a PIN Meet-Me ConferenceCall Forwarding to an External Number To cancel Advanced programming featuresSubstitution Sending Dtmf TonesSending Text Mail Advanced Reflexes Alcatel User Guide Reading Text Mail Customising your extension Programming the Keys Programming the MelodyFunction Keys Personal Memory KeysDND Page Programming the Contrast Programming the PasswordProgramming the Associated Number Checking the Identity of the Extension Programming the Intercom ListConsulting the Keys Multiline functions Using Multi-LinesManager Extension Secretary keyScreening Keys ScreenedExec Mail Alcatel User Guide Advanced Isdn Key Screening SupervisionSecretary Extension Exec Mail Key Manager keyAbsent key Screened CallsOverflow Secretary Extension Manager keyAbsent secretary key Alcatel User Guide Advanced Glossary Conference call Feature codesEnquiry call ForwardingMultiline operation Line KeyPaging Personal codeAlcatel User Guide Advanced Advanced Reflexes Alcatel User Guide