BT 106 manual Call Director, To set-up Answering Machine, Announces Answering machine is set

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Ultimate 106 – Edition 1 – Issue 3 - 18.12.02 – 5129

Setting up the Answering Machine and Call Director

The Ultimate 106 is equipped with a digital recording system, which allows callers to leave messages. The system can work in one of

2 modes, Answering Machine or Call Director. Between the 2 modes, you have complete control over your voice mail. You can switch between Answering Machine and Call Director mode at any time (provided there are no messages in the system).

Answering Machine

Your Ultimate 106 acts just like a normal answering machine to take calls, play your outgoing message (OGM) and record incoming messages. If you subscribe to BT’s Caller Display service, the system automatically stores information about the call. (See Caller Identification, page 31.) The answering machine can be operated from any extension or remotely from an outside phone.

Call Director

Your Ultimate 106 enables callers to ring specific extensions only and leave a message if the extension does not answer.

Your outgoing message should include a list of the extension numbers. When the caller dials an extension number, they are put through to that extension only. If fax tones are heard, the Call

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Director automatically sends the call to the fax machine (if one is connected). If the caller does not select a specific extension, then the Call Director will ring all the extensions (or those that have been set to ring during the day or night. For day-time/night-time ringing, see pages 11-13).

If the extension called does not answer, the voice mail system will ask the caller to record a

message. “Sorry, extension is unavailable, please record a message after the tone.”

The message is then stored in the voice mailbox for that extension only. This helps keep messages separate and saves other users from having to listen to messages that are not intended for them.

Please note that if a caller does not choose an extension then they will not be able to leave a message.

To set-up Answering Machine

To select answering machine mode

Press keypad buttons in order shown

Set the Normal/Program switch to

PROGRAM.

From extension 11 only.

84# Enter this code, your Ultimate 106

announces “Answering machine is set”.

Replace handset and set the Normal/ Program switch to NORMAL.

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Contents User Guide UltimateKey features At a glance For your records Personal Emergency NumbersContents Introduction Unpacking your UltimateInstallation Wall mounting the Ultimate Extension numbersInstall the required number Extension sockets To connect up to 6 master extension socketsConnect the extension sockets to the Ultimate Remove the lower cover from the UltimateConnect the power cable Connect the telephone line cordSystem settings To make any system settingsTime and date settings Time is 3.15pmMonday February 27th To set the timeTo set the ring delay Extension ring delay Day and night modesRing delay is 3 rings and day mode To select which extensions ring during the night To select which extensions ring during the dayTo stop extensions from ringing during the day Day mode start 830 a.m Night mode start 6pmCall barring Creating a hotline numberExample Extension 12 barring is level Example Extension 12 is set for hotlineExtension 12 is set for normal Connecting a payphoneExtension 12 is set for payphone Connecting a fax machine Resetting the systemCall Sign on, delay off Call Sign on, delay onAnnounce System reset Playing music to callers on holdTo select answering machine mode Answering MachineCall Director To set-up Answering MachineAnnounces Answering delay is set Answering delay is two ringsAnswering delay is six rings Answering delay is nine ringsTo set up Call Director Announces Call Director is setAnnounces Call Director is on Announces Call Director is offRecord your call director message after the tone To record a Call Director OGMTo replay the Call Director OGM Call Director, example OGMsPush square to confirm Playing back your messagesYour messages To hear how much recording time is remaining To program your PINTo operate your Answering Machine from another telephone Using your phone extensions Making and receiving callsTo put a call on hold To hold a 3-way callTo transfer a call between extensions To forward calls to another extensionAlarm on am Alarm clearedAnnounces Extension divert is off Announces Extension do not disturb is setUsing your Ultimate 106 as a Room Monitor Using RingbackRingback Extension X or Ringback To set the Room MonitorIntercom Ring a telephone number Using the speed dial memoryEnter 2 digit location and number To store the last dialled call as a speed dial number To dial a speed dial numberUsing BT Select Services Using Caller IdentificationTo review calling numbers To screen incoming calls using Caller IdentificationTo set the Caller Identification options at each extension To switch between 2 callers BT’s Call Waiting serviceTo use BT’s Call Waiting service Maintenance ServiceWall mounting To wall mount the Ultimate 106 base unitAre you in the correct programming mode i.e. program/normal HelpTechnical information DtmfUltimate 106 default settings Normal modeGlobal programming mode Index OGM Offices worldwide Ultimate 106 Wall Mounting Template

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