Avaya 15-601067 manual Changing Prompts and Prompt Short Codes

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Embedded Voicemail Installation Guide

5. Create a short code such as the following example:

6.Click OK to add the new short code.

7.In the auto attendant, select the key that the caller should use. Set its Action to Transfer to Operator. Set the destination to *99.

8.Click OK and use to send the configuration back to the Small Office Edition.

9.External callers to the auto-attendant selecting that right option will now be challenged to enter the mailbox number and then the mailbox access code. Each should be followed by #. If entered correctly they will be able to collect messages.

Changing Prompts and Prompt Short Codes

The short codes automatically created for each auto attendant allow the recording of the various auto attendant prompts. The short code telephone number indicates the name of the auto attendant service and which prompt the short code records.

The telephone number part takes the form AA:Name.x, where Name is the name of the auto attendant service, and x is 1 for the morning greeting, 2 for the afternoon greeting, 3 for the evening greeting and 4 for the menu options prompt.

When using any of these short codes, users are given the option 1 to hear the current prompt, 2 to record a new prompt and 3 to save the new prompt.

To prevent abuse of these default short codes, they can be deleted or changed. They can also be removed from the system short codes section and rebuilt in the user short codes of a trusted user.

Using the Dial feature, the short codes can be assigned to a DSS key. This allows quick access and recording of any prompts that change frequently.

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Embedded Voicemail Installation Guide

15-601067 Issue 4 (25 May 2006)

IP Office

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Contents IP Office Embedded Voicemail Installation Guide Issue 4 25 May IP OfficeTable Of Contents Index Introduction About this GuideEmbedded Voicemail Installation Guide Page Whats New in IP Office ∙ Snmp Disk Full Warning Embedded Voicemail Mailbox FeaturesSupported Features Embedded Voicemail System ComparisonUpgrading to IP Office Major Features Not Supported ∙ User trusted source settingsLanguages Supported ∙ Maximum Simultaneous ConnectionsInstalling Embedded Voicemail OverviewUser Mailboxes Setup Information∙ Maximum Record Time Hunt Group Mailboxes Users to receive group message waiting indication∙Fallback Destination Auto Attendant Setup Time∙ ProfilesMenu Actions System Configuration IP406 V2 InstallationInstall the Memory Expansion Card RequirementsSmall Office Embedded Voicemail Installation Checking for Voice Compression ChannelsSelect Immediately or When Free as the Reboot Mode Configuring an IP Office for Embedded VoicemailTo configure an IP Office for embedded voicemail From the Voicemail Type list select Embedded VoicemailPrompt Source and Destination Location Upgrading Prompts Using a Memory Card ReaderUpgrading Prompts ∙ IP Office Small Office Edition Compressed PromptsUpgrading Prompts Using Tftp File Transfer Click Filters and then Trace Options Monitoring Embedded Voicemail∙ On the Call tab, select Embedded Voicemail Embedded Voicemail Installation Guide User Mailbox Configuration User Mailboxes∙ Voicemail On User Mailbox Configuration∙ Voicemail Code ∙ Voicemail RingbackHunt Group Mailbox Configuration Hunt Group MailboxesMessage Waiting Indication Hunt Group Mailbox ConfigurationClick the Source Numbers tab Remote Access Hunt Group Mailbox AccessShort Code and DSS Key Access Message Waiting IndicationEmbedded Voicemail Installation Guide Auto Attendant Configuration Auto Attendant OverviewExample Auto Attendant Setup Page Routing Incoming Calls to an Auto Attendant Using DSS KeysUsing Phone Manager Transferring Calls to an Auto AttendantAuto Attendant Remote Access Using Short CodesChanging Prompts and Prompt Short Codes Cascading Auto Attendants Embedded Voicemail Installation Guide Short Codes Miscellaneous∙ Voicemail Collect ∙ Voicemail Ringback On/Off DSS Key Programming∙ Voicemail On/Voicemail Off ∙ Auto Attendant∙ Voicemail Ringback On Using an Auto Attendant Remote AccessUsing a Short Code Using an Incoming Call RouteBacking Up Messages, Greetings and Prompts Backing Up and Restoring MessagesRestoring Messages, Greetings and Prompts Configuring the File Source Loading Other Files onto the Memory CardIndex Embedded Voicemail Installation Guide Index Embedded Voicemail Installation Guide Small Office Embedded Voicemail Installation Guide Index AL7 1LZ