HP 1240 manual How to choose the right fax setup for your office

Page 88

fax setup

chapter 7

use this chapter if located in one of these countries/regions

Singapore	Spain	Taiwan

Thailand	USA	Venezuela

Vietnam

how to choose the right fax setup for your office

Caution! Please refer to how to tell if the following instructions apply to you on page 77 before following any of these instructions.

To fax successfully, you need to know what types of equipment and services (if any) share the same telephone line with your HP Fax. This is important because you might need to connect some of your existing office equipment directly to your HP Fax, and you might also need to change some fax settings before you can fax successfully.

To determine the best way to set up the HP Fax in your office, first read through the questions in this section and record your answers. Next, refer to the table in the following section and choose the recommended setup case based on your answers.

Be sure to read and answer the following questions in the order they are presented.

1Do you subscribe to a distinctive ring service through your phone company that provides multiple phone numbers with different ring patterns?

!Yes, I have distinctive ring.

!No.

If you answered “Yes,” proceed directly to case B: faxing with a distinctive ring service on the same line on page 82. You do not need to continue answering questions.

If you answered “No,” please continue answering questions.

Not sure if you have distinctive ring? Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line.

When you subscribe to this service, each number will have a different ring pattern—for example, single, double, and triple rings. You might assign one phone number with a single ring to your voice calls, and another phone number with double rings to your fax calls. This allows you—and your HP Fax—to tell the difference between voice and fax calls when the phone rings.

2Do you receive voice calls at the same phone number you will use for fax calls on your HP Fax?

!Yes, I receive voice calls.

!No.

Please continue answering questions.

78	hp fax 1240 series

Image 88

Contents Hp fax Series User guide Page Hp fax 1240 series Page Contents Use the copy features Order supplies Troubleshooting information Index Contents Get started Get helpHp fax overview Help DescriptionFeature Purpose Hp fax at a glanceFeature Rear cleanout doorFront panel overview Line portFeature Menu overview Get started Open and close the hp fax Load paper and load originalsOpen and close the hp fax on Open and close the paper tray Open and close the document feeder tray and document catcherPapers Recommended papers on Papers to avoid onRecommended papers Papers to avoidPaper types Paper sizesLoad paper Load papersPaper type settings Paper Front panel settingSet the paper type Load other types of paper in the paper traySet the paper size Paper size setting for copyingSet the paper type Paper size setting for receiving a fax Avoid jamsLoad originals Load originals & paper Use the fax features Enable fax confirmation Send a faxSend a basic fax Send a color original or photo faxPress Start Black Press Start ColorSend a fax using speed dials Send a fax using redialSchedule a fax Press Start Black or Start ColorSend a fax from memory Cancel a scheduled faxSee set the date and time on Send a fax using monitor dialing To send a fax from memory using the scan & fax buttonTo send a fax from memory using the fax button Press Scan & FaxTo send a fax using monitor dialing from the front panel To send a fax using monitor dialing from the handsetTo send a fax manually using the handset Send a fax manually from a telephoneTo change the answer mode from the front panel Set the answer modeTo send a fax manually from a connected phone Answering on If the call is a fax call, the HP Fax will Ring pattern distinctive ringing on Receive a fax Set the number of rings before answeringReceive a fax manually using the handset Receive a fax manually from a phoneReceive a fax manually from the front panel Poll to receive a faxMake phone calls using the handset Answer incoming calls using the handsetUse the handset Receive faxes using the handset Send faxes using the handsetAdjust the handset volume Set the fax headerEnter text Enter a phone numberPrint reports Available description symbolsGenerate reports automatically Automatic Reports Setup Generate reports manually Set up speed dialing Create individual speed-dial entriesUpdate speed-dial entries Add group speed-dial entriesChange the fax resolution Change fax resolution and lighter/darker settingsDelete speed-dial entries Change lighter/darker setting Set new defaults Set fax options Set the date and timeSet the paper size for received faxes Adjust the ring volumeSet tone or pulse dialing Edit or cancel fax forwarding Adjust the phone line monitor volumeForward faxes to another number Change the answer ring pattern distinctive ringing Redial a busy or unanswered number automaticallySet automatic reduction for incoming faxes Fax speed setting Use error correction modeSet the fax speed Use caller ID Block junk fax numbersTo add junk fax numbers Set backup fax receptionTo delete junk fax numbers Stop faxing Reprint the faxes in memorySet the country and language Fax Use the copy features from the front panel Use the copy featuresOverview Change default copy settings Increase copy speed or qualityCopy a two-page black-and-white document Copy a washed-out original Make multiple copies of the same originalPress Start Color or Start Black Reduce or enlarge Copy a legal-size document onto letter paperCopy a full Copy a document that has been faxed several times Enhance light areas of your copy Enhance the colors of your original Stop copyingCopy Order supplies Order mediaOrder print cartridges Order other suppliesCountry/region Number for ordering Clean the glass Maintain your hp faxClean the white strip Work with print cartridges Clean the exteriorPrint cartridge information Press Setup Print a self-test reportHandle the print cartridges Replace the print cartridgesPrint carriage moves into view Maintain Align the print cartridges Clean the print cartridgesTo align the print cartridges from the front panel Clean the print cartridge contacts Restore factory defaults Replace the telephone cordSet the prompt delay time Set the scroll speedSelf-maintenance sounds Set the language and country/regionFax setup Faxing from a DSL line How to tell if the following instructions apply to you Faxing with a PBX phone system or an Isdn lineHow to choose the right fax setup for your office Yes, I have a voice mail service Select your fax setup case from this table Case a separate fax line no voice calls received How your hp fax will answer fax callsHow your hp fax will answer fax calls Case C shared voice/fax line Case D fax line shared with PC modem no voice calls received Case E shared voice/fax line with PC modem Case F shared voice/fax line with answering machine How your hp fax will answer fax calls Fax setup How your hp fax will answer fax calls How to answer fax calls manually Case H shared voice/fax line with voice mailCase I shared voice/fax line with PC modem and voice mail How to answer fax calls manually Installation troubleshooting on Paper jams on Troubleshooting informationStatus lights Installation troubleshooting Problem Possible cause and solutionCartridges on Strip is turned on Paper jams Print cartridge problems Cartridges on page 70 and clean the print cartridges onSee clean the print cartridge contacts on See print a self-test report onThen press Start Black or Start Color Copy problemsOr Start Color Print cartridges. See work with print cartridges on Power outlet. Press the On button to turn on the HP Fax Paper type is not suitable for the HP Fax. For information Then try copying again Fax problems Faxes in memory on105 Such as a PC modem or an answering machine. For more Your office on Fax manually from a phone onFax using monitor dialing on page 22 or send a fax manually Rings. For information, see change the answer ring patternDistinctive ringing on From a telephone onPrint cartridge messages Message Solution Front panel messagesMessage Solutions Message SolutionAlignment messages Fax messages Message Solution No color fax. FaxCopy messages General status messages Error message Solution Severe error messagesAutomatic document feeder messages Error code Error definition Fax log error codesCorrection mode on 116 Paper specifications Technical informationPaper-tray capacities Automatic document feeder paper capacityFax specifications Physical specificationsPrint margin specifications Paper sizesEnvironmental specifications Power specificationsEnvironmental product stewardship program Material safety data sheets Paper usePlastics Recycling programRegulatory notices Regulatory model identification numberFCC statement 122123 Declaration of conformity EMCGet support and other information from the Internet Hp fax 1240 series supportHp customer support Call in the U.S Call in CanadaPrepare your hp fax for shipment 128 Warranty information Duration of limited warrantyWarranty service Warranty upgradesHewlett-packard limited global warranty statement Returning your hp fax for serviceExtent of limited warranty Limitations of liability Limitations of warrantyLocal law 132 Index Numerics111 123 136 Page Q5621-90108

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