HP Fax 2140 manual Overviewofmenuoptions Overview of menu options, Basic FAX menu, Settings

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Overviewofmenuoptions

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 34).

To change these settings, see Navigate the menus on page 15.

The tables below shows the options for a menu in the left column and their setting choices in the right column.

BASIC FAX menu

Option

 

Settings

 

 

 

 

 

 

 

 

 

 

Silent

Hode

You can turn off the machine

sounds

either

manually

or on a daily schedule

(for

 

 

example, to turn off the sounds after work hours and overnight).

 

 

 

 

 

The settings are: off, 0n-Always, and On-Daily. For more information, see Silent

 

 

mode

on page

34.

 

 

 

 

 

 

 

 

Language

There

are

4 languages

you can use for display and reports: English,

French,

 

 

Spanish and Portuguese.

 

 

 

 

 

 

 

Sending

Confirm

A confirmation

report

shows

whether

the transmission

was successful

or not, how

 

 

many pages were sent, etc.

 

 

 

 

 

 

 

 

 

ON: prints a confirmation report automatically each time you send a fax.

 

 

 

 

OFF: never prints a confirmation report (You can print one manually

 

 

 

 

 

(see Print reports on page 34)).

 

 

 

 

 

 

 

 

ERROR: prints only when an error occurs.

 

 

 

 

 

 

 

Note that this report can include the Image

TCR (see

Image TCR on page

26).

Paper

Size

A4, Letter

and

Legal

are the paper

sizes

you can use to receive faxes

and copy.

Auto Reduction

When

receiving

a document

as long as or longer than

the paper loaded,

the

 

 

machine can automatically reduce the data to fit your paper. If the fax machine

 

 

cannot fit the data into one page with the feature enabled, the data is divided and

 

 

3rinted in actual size on two or more sheets. The settings are Onand off.

 

 

Discard Size If you turn the Automatic Reduction option off, you can set the fax machine

to discard any excess image at the bottom of the page when receiving a document as long as or longer than the paper loaded in your machine. If the incoming fax is

out of the margin you have set, it will be printed on two sheets of paper. The Discard Size can be 00 to 30 mm.

Rings To Answer You can select the number of rings before answering an incoming call. If you are using your machine as both a telephone and a fax machine (AUTO mode), we suggest you set the ring count to at least 4 to give you time to answer.

The number of rings can be 2 to 7.

ECM Mode

Error correction

mode compensates for poor line quality and ensures accurate,

 

error-free transmission with

any other

ECM-equipped

facsimile

machine. If the line

 

quality is poor,

transmission

time may

be increased

when ECM

is enabled.

 

The settings are On and Off.

 

 

 

HP Fax basics 13

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Contents Page HP 2140 Fax series Safety information Contents Additional FeatureAdvanced Faxing Ink level Quick start Load paperSend a fax LoaddocumentstofaxorcopyPushthePaperTrayCoverbackintoplace Load documents to fax or copyMake a copy Receive a faxReceiveafax Make a telephone call MaketelephonecallHP Fax features HP Fax basicsHP 2140 Fax Parts of the HP FaxTheHP2140Fax Control Panel of HP FaxLabel Icon Description Mode/ContrastName and Description Themenus Overviewofmenuoptions Overview of menu options SettingsBasic FAX menu Overviewofmenuoptions Option OptionSettingsAdvanced FAX menu Menu Option Settings Ready modeLoudspeaker Navigate the menusEnter dates, times, text, and telephone numbers Press Most text fieldsProduces Speed dialing Fax header telephone numberStore a number in the phone book Press ResultSpeeddialing Document types and sizes Paper types and sizesPapertypesandsizes Set document resolution and contrast for a single copy SetdocumentresolutionandcontrastforasinglecopyDo not try to send documents that are Adjustvolume Adjust volumeRinger volume Speaker volume Press LoudspeakerAdditional features Set rings to answerUseCallerID Use Caller ID Block junk fax numbersTurn Caller ID on See who called with Caller IDFavorites FavoritesDelete a number Image TCR ImageTCRDistinctive ring Drpd Answer/receive mode ReSet up distinctive ring Drpd answer modeAnswer/receivemode Step lmTeach the HP Fax the ring patternTEL Delayed fax BroadcastingPolling Setting send pollingPolling Forward faxes To cancel the scheduled jobPolling another fax to receive Forwardfaxes Set the date and time Alarm soundsTurn on and off sounds Silent mode SetthefaxheaderinformationSet the fax header information Automatic reportsReports you can print PrintreportsReport name Reprinting faxes ReprintingfaxesRedial a number in memory LoudspeakerLoudspeaker Print cartridge information View ink levelPrint the self test PrinttheselftestReplace the print cartridge Care and maintenance Clear jammed documents and paper ClearjammeddocumentsandpaperMaintaintheprintcartridge Maintain the print cartridgeClean the cartridge carrier contacts Clean the document scanner area Adjust the scanner LCDerrormessages LCD error messagesStatus/Solution DisplayDisplay Ink CartridgeTroubleshooting DisplayStatus/Solution TroubleshootingFax problems ProblemSolutionTroubleshooting ProblemSolution CauselineerrorsCheckyourmachinebymakingcopyMachine,problem Careandmaintenance49 Dialcorrectly.Phonebooklist,seePrintreportsonpage34Print Quality Problems Problem SolutionPage36 AtthetopPaper feeding problems ProblemDocument types and sizes Paper size Dimensions Paper weightAcceptable documents Print cartridge Product specificationsHP 701 black inkjet print cartridge CC635A Productspecifications ResolutionSpeeddials ECMmodeAsampleofITU#1testchartreducedto60.5% Sample of ITU #1 test chart reduced to 60.5%Environmental product stewardship program EnvironmentalproductstewardshipprogramProtecting the environment PlasticsRegulatory notices RegulatorynoticesRegulatory model identification number Automatic Dialers NetworkfromabnormalsurgesontheACpowerlineFCC statement UseHewlett-Packardsupportservices Use Hewlett-Packard support servicesBefore calling customer support Ea6a # oEc.A .,o,oFCO.FO.M,.Y Declaration of conformityHewlett-PackardLIMITEDWARRANTYSTATEMENT Hewlett-Packard Limited Warranty StatementIndex Page Setbroadcasting menu14 Setdelayedfax Settingdateandtime33Symbols button11 Systemdata35 Button11 Programming18CM721-90001 V e n t
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