Lucent Technologies 585-310-748 manual Sending a Voice or Voice-Fax Message

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INTUITY Multimedia Messaging User’s Guide 585-310-748	Issue 2
	January 1997
Record and Send Messages	Page 19

Sending a Voice or Voice-Fax Message

NOTE:

This procedure says to record the message, then address it. For an alternative

sequence, see ‘Addressing‘ a Message Before Recording It’’ on page 53.

1. Press

1

from the Main Menu.

2.Record your voice message at the tone. (Optional): To edit, press one of the following:

1

2 3

* D

(or

Pause. Press 1 again to continue recording.

Play back.

* 3 ) Delete (and begin again).

3.Press # to approve the message.

4.To address, select one or more of the following:

■Enter the user’s extension and press # .

If the user is in a different location, you may need to also add a prefix.

■Enter an enhanced list extension and press # .

An enhanced list is a large list of users that your administrator makes. The system automatically forwards the message you send to each user in the enhanced list. Users on certain systems may not be able to reply to you with 1 1 9 , 1 1 6 , 1 4 , or 1 0 . You may want to include a comment about this in your message.

NOTE:

You should schedule delivery of messages to enhanced lists for off-peak hours, for example, at 10:00 p.m. or 4:00 a.m. That way, delivery of messages will not conflict with other user-generated traffic.

■To send to an e-mail user:

a.Be sure you are in name-addressing mode. You may need to press

* 2 ( * A ) to change addressing modes.

b.Enter the name, last name first, of the e-mail user.

c.Press # .

■To send to a mailing list:

a.Press * L to access a list.

b.Enter the list owner’s extension and press If you’re the owner, press # .

c.Enter the list ID (name) and press # .

#

.

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Contents Intuity Multimedia Messaging European Union Declaration of Conformity Contents Intuity Multimedia Messaging User’s Guide Index IN-1 Intuity Multimedia Messaging User’s Guide PrefixDescription Important Numbers and Codes for Your Messaging SystemLotus to E-mail Options And/or external numbers WelcomeRelease 4 User Guide Your Voice Mailbox Call Your MailboxVoice Prompts and Help Get Around in Your MailboxTouch-Tone Keys Command Basic CommandsSecurity Alert Change Your PasswordRecord Your Name1 Record Your NameRecording Your Basic Greeting Record a Greeting for CallersRecord Basic Greeting2 Recording a Special Greeting for Voice/Fax MessagesRecording a Special Greeting for a Personal Fax Extension Get Messages You’ve Received Multimedia Component LimitsListening to a Voice/E-Mail Message Responding to a Message # . See ‘‘Enhanced Acting on a MessageGet and Respond to Messages3 Printing Fax/E-Mail Messages Handling a Call When You Hear Fax TonesOption One Option TwoFax Print Prefixes Printing All New Faxes at OnceDownloading a Fax or E-Mail to a Modem-Equipped Computer Intuity Multimedia Messaging User’s Guide Record and Send Messages Sending a Voice or Voice-Fax Message Recording and Sending Messages4 Sending a Voice-Fax Message by Forwarding a Fax Sending a Fax-Only MessageIntuity Multimedia Messaging User’s Guide Enhanced Delivery Options Enhanced Call Delivery5 ‘Enhanced‘ Delivery Options’’ on Leave a Message When a User Doesn’t AnswerLeaving a Message and/or Fax6 Set Fax/E-Mail Print Options Selecting Autoprint/Autodelete Optional Create Mailing Lists Create a Mailing List7 Deleting Addresses from a ListReviewing and Modifying a List Scanning List SummariesSet the Message Medium You Want to Get First Setting the Preferred MediumCall Types Create and Use Multiple Personal GreetingsDefining Call Types the First Time Changing Call TypesAssigning Greetings to Call Types Activating Previously Recorded Greetings Scanning All Greetings Create Multiple Personal Greetings Checking the Status of Messages You’ve Sent Check and Reuse Outgoing or Filed MessagesRe-sending a Message Changing and Re-sending a MessageChecking Status of Messages You’ve Sent8 Creating and Appending a Directory Create a Personal DirectorySystem with * T Reviewing and Deleting Entries from a DirectoryHow to Use Directory Assistance Messages Scan/Print Messages QuicklyHow the System Interprets Text/E-Mail Intuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Rules for Creating Text Messages You Send to Phone Mailboxes Joined Telephone and E-Mail Mailboxes Options to Join MailboxesAUDIX-to-E-Mail Options This option deletes all messages from your Audix mailbox Mail-to-AUDIX Options Frequency of Polling Mailboxes Addressing a Message Before Recording It Set Addressing OptionsSending a Message with Address Before Record10 Leaving a Guest Password Message Leave Messages with the Guest PasswordGuest Password Operation11 Tips and Highlights General Message HandlingGetting Messages Intuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Mailing Messages Leaving Messages When No One AnswersIntuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Incoming Messages Messages You Receive Terms and ConceptsHeader Personal Fax Extension Fax-tone call Binary file Preferred medium Joined mailboxes Intuity Multimedia Messaging User’s Guide Index Index IN-2 Index IN-3 Integrated messaging Copy headers option Index IN-4 Index IN-5 Intuity Multimedia Messaging User’s Guide Title, Document No Comcode Issue Brief Description Intuity Messaging Solutions Release Phase 2 BooksInstallation Maintenance Title, Document No Comcode Issue Brief Description System Administration System Use/Subscriber Title, Document No Comcode Issue Brief Description January