Lucent Technologies 585-310-748 manual Welcome, And/or external numbers

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INTUITY Multimedia Messaging User’s Guide 585-310-748	Issue 2
	January 1997
Welcome	Page 1

Welcome

With the INTUITYTM AUDIX®messaging system, you have the following capabilities using your telephone:

	Call	The system answers calls when you can’t. Callers may then leave
	Answering	messages in your “mailbox.” Later, you can access your mailbox to get
		those messages.
	Voice Mail	You can record voice messages in advance and send them to the
		mailboxes of other users without actually calling their telephones.
		Other users also can record and send voice mail messages directly to your
		mailbox. When convenient, you can access your mailbox to get those
		messages.
	Fax	Callers can send faxes to your normal telephone number instead of to a fax
	Messaging	machine. In addition, you and other users can:
		■ Attach a fax to a voice mail message in a single call
		■ Forward received faxes
		■ Send faxes to printers, PCs, or laptop computers
		■ Send or forward faxes to internal extensions, system mailing lists,
		and/or external numbers.
	Text	AUDIX lets you receive e-mail and attached binary files1. You can:
	Message	■ Print an e-mail message to a fax machine
	Storage	■ Print an e-mail message to a fax machine
	Storage	■ Forward e-mail and binary files to:
	and	■ Forward e-mail and binary files to:
	Retrieval	— Internal extensions and mailing lists

—External numbers, including PCs or laptop computers

—Notes and cc:mail users connected to your system

■Listen to e-mail

■However, you can’t create an e-mail message using your telephone.

1.A binary file is a computer software file that you can look at with the appropriate software product. For example, you might receive binary files that you view and modify with Lotus® 1-2-3™ or Microsoft® Word™.

CAUTION: By sending or receiving an attached file, you might inadvertently spread a computer virus. Always check files you send or receive for viruses before running them.

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Contents Intuity Multimedia Messaging European Union Declaration of Conformity Contents Intuity Multimedia Messaging User’s Guide Index IN-1 Intuity Multimedia Messaging User’s Guide PrefixDescription Important Numbers and Codes for Your Messaging SystemLotus to E-mail Options And/or external numbers WelcomeRelease 4 User Guide Your Voice Mailbox Call Your MailboxVoice Prompts and Help Get Around in Your MailboxTouch-Tone Keys Command Basic CommandsSecurity Alert Change Your PasswordRecord Your Name1 Record Your NameRecording Your Basic Greeting Record a Greeting for CallersRecord Basic Greeting2 Recording a Special Greeting for Voice/Fax MessagesRecording a Special Greeting for a Personal Fax Extension Get Messages You’ve Received Multimedia Component LimitsListening to a Voice/E-Mail Message Responding to a Message # . See ‘‘Enhanced Acting on a MessageGet and Respond to Messages3 Option One Handling a Call When You Hear Fax TonesOption Two Printing Fax/E-Mail MessagesFax Print Prefixes Printing All New Faxes at OnceDownloading a Fax or E-Mail to a Modem-Equipped Computer Intuity Multimedia Messaging User’s Guide Record and Send Messages Sending a Voice or Voice-Fax Message Recording and Sending Messages4 Sending a Voice-Fax Message by Forwarding a Fax Sending a Fax-Only MessageIntuity Multimedia Messaging User’s Guide Enhanced Delivery Options Enhanced Call Delivery5 ‘Enhanced‘ Delivery Options’’ on Leave a Message When a User Doesn’t AnswerLeaving a Message and/or Fax6 Set Fax/E-Mail Print Options Selecting Autoprint/Autodelete Optional Create Mailing Lists Create a Mailing List7 Deleting Addresses from a ListReviewing and Modifying a List Scanning List SummariesSet the Message Medium You Want to Get First Setting the Preferred MediumCall Types Create and Use Multiple Personal GreetingsDefining Call Types the First Time Changing Call TypesAssigning Greetings to Call Types Activating Previously Recorded Greetings Scanning All Greetings Create Multiple Personal Greetings Checking the Status of Messages You’ve Sent Check and Reuse Outgoing or Filed MessagesRe-sending a Message Changing and Re-sending a MessageChecking Status of Messages You’ve Sent8 Creating and Appending a Directory Create a Personal DirectorySystem with * T Reviewing and Deleting Entries from a DirectoryHow to Use Directory Assistance Messages Scan/Print Messages QuicklyHow the System Interprets Text/E-Mail Intuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Rules for Creating Text Messages You Send to Phone Mailboxes Joined Telephone and E-Mail Mailboxes Options to Join MailboxesAUDIX-to-E-Mail Options This option deletes all messages from your Audix mailbox Mail-to-AUDIX Options Frequency of Polling Mailboxes Addressing a Message Before Recording It Set Addressing OptionsSending a Message with Address Before Record10 Leaving a Guest Password Message Leave Messages with the Guest PasswordGuest Password Operation11 Tips and Highlights General Message HandlingGetting Messages Intuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Mailing Messages Leaving Messages When No One AnswersIntuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Incoming Messages Messages You Receive Terms and ConceptsHeader Personal Fax Extension Fax-tone call Binary file Preferred medium Joined mailboxes Intuity Multimedia Messaging User’s Guide Index Index IN-2 Index IN-3 Integrated messaging Copy headers option Index IN-4 Index IN-5 Intuity Multimedia Messaging User’s Guide Title, Document No Comcode Issue Brief Description Intuity Messaging Solutions Release Phase 2 BooksInstallation Maintenance Title, Document No Comcode Issue Brief Description System Administration System Use/Subscriber Title, Document No Comcode Issue Brief Description January