Lucent Technologies 585-310-748 manual Create and Use Multiple Personal Greetings, Call Types

Page 41

INTUITY Multimedia Messaging User’s Guide 585-310-748

Issue 2

 

January 1997

Create and Use Multiple Personal Greetings

Page 33

 

 

Create and Use Multiple Personal

Greetings

After you have recorded several personal greetings, you may want to assign those greetings to specific types of incoming calls. Besides the basic mode of using one greeting for all calls, you can set up specific greetings for:

Internal and external calls

Busy and no-answer calls

Prime-time internal, prime-time external, and out-of-hours calls

Prime-time busy, prime-time no-answer, and out-of-hours calls

The first step is to define the types of calls you want to differentiate; then move on to changing call-type definitions and assigning greetings to call types.

Call Types

Internal

Calls from inside your business location.

External

Calls from outside your business location.

Busy

Calls that come in when you’re using your telephone

 

line(s).

No answer

Calls that come in when you don’t answer.

Out-of-hours

Calls that come in after standard business hours (as

 

defined by your system administrator).

 

(You must activate weekend greetings manually.)

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Contents Intuity Multimedia Messaging European Union Declaration of Conformity Contents Intuity Multimedia Messaging User’s Guide Index IN-1 Intuity Multimedia Messaging User’s Guide PrefixDescription Important Numbers and Codes for Your Messaging SystemLotus to E-mail Options And/or external numbers WelcomeRelease 4 User Guide Your Voice Mailbox Call Your MailboxVoice Prompts and Help Get Around in Your MailboxTouch-Tone Keys Command Basic CommandsSecurity Alert Change Your PasswordRecord Your Name1 Record Your NameRecording Your Basic Greeting Record a Greeting for CallersRecord Basic Greeting2 Recording a Special Greeting for Voice/Fax MessagesRecording a Special Greeting for a Personal Fax Extension Listening to a Voice/E-Mail Message Get Messages You’ve ReceivedMultimedia Component Limits Responding to a Message # . See ‘‘Enhanced Acting on a MessageGet and Respond to Messages3 Option One Handling a Call When You Hear Fax TonesOption Two Printing Fax/E-Mail MessagesDownloading a Fax or E-Mail to a Modem-Equipped Computer Fax Print PrefixesPrinting All New Faxes at Once Intuity Multimedia Messaging User’s Guide Record and Send Messages Sending a Voice or Voice-Fax Message Recording and Sending Messages4 Sending a Voice-Fax Message by Forwarding a Fax Sending a Fax-Only MessageIntuity Multimedia Messaging User’s Guide Enhanced Delivery Options Enhanced Call Delivery5 ‘Enhanced‘ Delivery Options’’ on Leave a Message When a User Doesn’t AnswerLeaving a Message and/or Fax6 Set Fax/E-Mail Print Options Selecting Autoprint/Autodelete Optional Create Mailing Lists Create a Mailing List7 Deleting Addresses from a ListReviewing and Modifying a List Scanning List SummariesSet the Message Medium You Want to Get First Setting the Preferred MediumCall Types Create and Use Multiple Personal GreetingsAssigning Greetings to Call Types Defining Call Types the First TimeChanging Call Types Activating Previously Recorded Greetings Scanning All Greetings Create Multiple Personal Greetings Checking the Status of Messages You’ve Sent Check and Reuse Outgoing or Filed MessagesRe-sending a Message Changing and Re-sending a MessageChecking Status of Messages You’ve Sent8 Creating and Appending a Directory Create a Personal DirectorySystem with * T Reviewing and Deleting Entries from a DirectoryHow to Use Directory Assistance Messages Scan/Print Messages QuicklyHow the System Interprets Text/E-Mail Intuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Rules for Creating Text Messages You Send to Phone Mailboxes AUDIX-to-E-Mail Options Joined Telephone and E-Mail MailboxesOptions to Join Mailboxes This option deletes all messages from your Audix mailbox Mail-to-AUDIX Options Frequency of Polling Mailboxes Addressing a Message Before Recording It Set Addressing OptionsSending a Message with Address Before Record10 Leaving a Guest Password Message Leave Messages with the Guest PasswordGuest Password Operation11 Getting Messages Tips and HighlightsGeneral Message Handling Intuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Mailing Messages Leaving Messages When No One AnswersIntuity Multimedia Messaging User’s Guide Intuity Multimedia Messaging User’s Guide Incoming Messages Messages You Receive Terms and ConceptsHeader Personal Fax Extension Fax-tone call Binary file Preferred medium Joined mailboxes Intuity Multimedia Messaging User’s Guide Index Index IN-2 Index IN-3 Integrated messaging Copy headers option Index IN-4 Index IN-5 Intuity Multimedia Messaging User’s Guide Title, Document No Comcode Issue Brief Description Intuity Messaging Solutions Release Phase 2 BooksInstallation Maintenance Title, Document No Comcode Issue Brief Description System Administration System Use/Subscriber Title, Document No Comcode Issue Brief Description January