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KX-TEA308 user manual
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Contents
Main
2 User Manual
Feature Highlights
1.5.5 Using Voice Messaging (Built-in Voice Message [BV])
1.8.3 If a Voice Processing System is Connected
Built-in Voice Message
Voice Mail Integration
!!
ConditionsHints
!!
Important Information
WARNING
SAVE THESE INSTRUCTIONS
http://www.doc.panasonic.de
Attention
C
1. 2. 3.
For Future Reference
Table of Contents
2 Operator/Manager Operation ........................................................... ..113
3 Customising Your Phone & PBX .......................................................127
Page
Page
1.1 Before Operating a Telephone
1.1.1 Before Operating a Telephone
What Kind of Telephone Can Be Used?
Feature Numbers
Tone
Using a Navigator Key/Volume Key (depending on the type of your PT)
(Level decreases)
Examples
Restrictions
Icon Descriptions
Page
When You Use a Panasonic Proprietary Telephone
Fixed Buttons
Customised Buttons
Page
How to Follow the Steps
An example system operation procedure is shown below.
Calling Other Extensions
1.1 Before Operating a Telephone
Connection Example
This diagram shows devices that can be connected.
Telephone Company
1.2 Making Calls
1.2.1 Basic Calling
Calling Other Extensions
To call another extension (Intercom Call)
To call the operator (Operator Call)
Calling an Outside Party
To select an idle outside (CO) line automatically (Automatic Line Access)
PT/SLT
To select a specified outside (CO) line
To select an idle unassigned outside (CO) line
PT/SLT
PT
Page
Using an Account Code (Account Code Entry)
1.2.2 Easy Dialling
Using a One-touch Button (One-touch Dialling)
Using Numbers Stored at Your Extension (Personal Speed Dialling)
To store a phone number
To confirm
Using Numbers Stored in the PBX (System Speed Dialling)
Dialling a Preset Number by Going Off-hook (Hot Line)
To store a phone number
0 1 0 2
7
Using a Preprogrammed Number (Quick Dialling)
SLT
1.2.3 Redialling
Redialling the Last Outside Number You Dialled (Last Number Redial)
To dial automatically (Automatic Redial)
8 0
Saving an Outside Phone Number for Redialling (Saved Number Redial)
To save
During a conversation or while hearing a busy tone
To dial automatically (Automatic Redial)
1.2.4 When the Dialled Party is Busy or There is No Answer
Reserving a Busy Line (Automatic Callback Busy [Camp-on])
To answer a callback ring set for a busy extension
To set for both an outside (CO) line call and an intercom call
While hearing a busy tone
Sending a Call Waiting Tone to a Busy Extension (Busy Station Signalling [BSS])
While hearing a callback ring
While hearing a busy tone after dialling an extension number
Leaving a Message Waiting Indication To leave a message waiting indication
To leave/cancel a message waiting indication
PT
When the called extension is busy or does not answer
PT/SLT
To cancel a message waiting indication using the MESSAGE button
Calling Back a Caller Who Left an Indication To check a received message and call back
To cancel all message waiting indications left at your extension
PT
desired
To cancel all message waiting indications left at another extension
To lock/unlock message waiting indications
lock code lock code lock code
Joining an Existing Call (Executive Busy Override)
To join an outside (CO) line call
To join an intercom call
To disconnect one party and talk with another when one of the parties is an outside party
To leave the conference call
Calling an Extension That Is Refusing Calls (DND Override)
PT/SLT
While hearing a busy tone
Page
1.2.5 Switching the Calling Method (Alternate CallingRing/ Voice)
To switch the calling method
Ring Ring Hello OR
After dialling an extension number
1.2.6 Using Your Calling Privileges at Another Extension (Walking COS)
Rotary single line telephone (SLT) users cannot use this feature.
At another extension
1.2.7 Accessing Another Party Directly from Outside (Direct Inward System Access [DISA])
To call an extension
From an Outside Telephone
In No Security Mode/Trunk Security Mode
In All Security Mode
From an Outside Telephone
a) b) c) d)
1.3 Receiving Calls
1.3.1 Answering Calls
When your telephone rings, either the CO/INTERCOM button or the Message/Ringer Lamp flashes.
1.3.2 Answering Hands-free (Hands-free Answerback)
1.3.3 Answering a Call Ringing at Another Telephone (Call Pickup)
Answering a Call from Another Telephone (Call Pickup)
PT/SLT
4 0
PT/SLT
Preventing Other People from Picking Up Your Calls (Call Pickup Deny)
1.4 During a Conversation
1.4.1 Transferring a Call (Call Transfer)
To transfer with a one-touch operation (One-touch Transfer)
Transferring to an Extension within the PBX Transferring to an Outside Destination
Transferring to an Extension within the PBX
Transferring to an Outside Destination
1.4.2 Holding a Call
Holding
To hold (Exclusive Call Hold)
To hold (General Call Hold)
To retrieve a call (Call Hold Retrieve)
At the holding extension (Call Hold Retrieve)
To retrieve an intercom call put on hold (General Call Hold) by another extension
To retrieve an outside (CO) line call put on hold (General Call Hold) by another extension
holding
Holding in a System Parking Zone (Call Park)
To park a call
To retrieve (Call Park Retrieve)
2 5
PT/SLT
1.4.3 Talking to 2 Parties Alternately (Call Splitting)
When talking to one party with another party on hold, you can switch b etween the 2 parties.
This feature is not available for calls from doorphones or paging announcements.
SLT
1.4.4 Answering Call Waiting
Answering Call Waiting in the PBX
1.
2.
SLT
Answering Call Waiting from the Telephone Company
PT SLT
While hearing a call waiting tone While hearing a call waiting tone
1.4.5 Talking to Multiple Parties (Conference)
To disconnect one party and then talk to the other
Adding a Third Party During a Conversation (3-party Conference)
You can add a third party to your conversation.
To establish a 3-party conference call
Leaving a Conference Call (Unattended Conference)
To leave a 3-party conference call
When you are talking with 2 extensions or one extension and one outside party
To leave a conference call and establish an unattended conference call
Originating a 3-party to 5-party Conference Call (5-party Conference)
To return while others are talking
When you are talking with 2 outside parties
To establish a 5-party conference call
desired phone no.
To disconnect a 5-party conference call
At the original extension
1.4.6 Muting a Microphone (Microphone Mute)
Page
1.4.8 Talking to Another Party without Lifting the Handset (Hands-free Operation)
To switch from the handset to hands-free mode
During a conversation in hands-free mode
To switch from hands-free mode to the handset
During a conversation using the handset
1.4.9 Changing the Dialling Mode (Pulse to Tone Conversion)
1.5 Before Leaving Your Desk
1.5.1 Forwarding Your Calls (Call Forwarding [FWD])
To set/cancel from another extension
outside phone no.
outside (CO) line access no.
destination
your
Page
1.5.2 Showing a Message on the Caller's Telephone Display (Absent Message)
To cancel
7 5
Page
1.5.3 Preventing Other People from Using Your Telephone (Extension Lock)
To lock/unlock
1.5.4 Leaving a Group (Log-in/Log-out)
To set Log-in/Log-out
7 3 6
1.5.5 Using Voice Messaging (Built-in Voice Message [BV])
Recording, Playing, or Erasing Personal BV Outgoing Messages
To record
2 3 17
To play back
To erase
2 37
2 3 07
Forwarding Your Calls to Built-in Voice Message
Leaving, Playing, or Erasing Voice Messages
To leave a voice message in a user's personal message area
To leave a voice message in the common message area
desired phone no.
From an Outside Telephone/PT/SLT
2 5 17
another
To play back all voice messages in a voice message area
To erase all voice messages in a voice message area
2 5 27
2 57
To play back and/or erase voice messages from an outside telephone
From an Outside Telephone
Page
1.6 Making/Answering a Paging Announcement
1.6.1 Paging
Paging
PT/SLT
3 3 0
Paging and then Transferring a Call
1.6.2 Answering/Denying a Paging Announcement
1.7 Setting the Telephone According to Your Needs
1.7.1 Setting the Alarm (Timed Reminder)
Page
1.7.2 Refusing Incoming Calls (Do Not Disturb [DND])
1.7 Setting the Telephone According to Your Needs
1.7.3 Receiving Call Waiting
To set/cancel for intercom/doorphone calls
To set/cancel for outside (CO) line calls
3 1 7
3 2 7
1.7.4 Preventing Other People from Joining Your Conversation (Executive Busy Override Deny)
1.7.5 Turning on the Background Music (BGM)
1.7.6 Protecting Your Line against Notification Tones (Data Line Security)
1.7.7 Checking the Time Service Mode
1.7.8 Clearing Features Set at Your Extension (Extension Feature Clear)
9 7
1.7 Setting the Telephone According to Your Needs
1.7.9 Monitoring a Room (Room Monitor)
To monitor through a doorphone
To monitor
3 57
doorphone no.
3 57
1.8 Using User-supplied Equipment
1.8.1 If a Doorphone/Door Opener is Connected
3 1
doorphone no.
To call a doorphone
Opening a Door (Door Open)
From an enabled extension
5 5
From an extension that is on a call with a doorphone
1.8.2 If a Host PBX is Connected
Accessing External Services (External Feature Access [EFA])
Example! To hold the current call and then talk to the new party
PT SLT
During a conversation with an outside party During a conversation with an outside party
1.8.3 If a Voice Processing System is Connected
Forwarding Your Calls to a Voice Processing System (Voice Mail Integration)
To listen to messages
To transfer a call to a mailbox (APT Integration only)
87 4
Screening Calls (Live Call Screening [LCS])
Before operating
To set/cancel the LCS password
To set LCS
LCS password
To cancel LCS
Operation Flowchart
The operations in the shaded areas can be performed in hands-free mode.
Hands-free Mode Private Mode
Stop monitoring
Answer the call
Monitor Monitor
No operation
Recording a Conversation (2-way Record)
To record into your mailbox
To record into another mailbox (2-way Transfer)
1.9 Using a Display Proprietary Telephone
1.9.1 Calling with the Incoming Call Log
To check the number of logged calls
1.9 Using a Display Proprietary Telephone
To view caller information and call back a caller
To erase caller information
While viewing caller information
When the Caller ID IndicationPersonal/Common button is lit
To view caller information and play back an associated voice message in a voice message area
Display PT
While viewing caller information or after playing back the associated voice message
Page
Page
Page
Page
2.1 Control Features
2.1.1 Locking Other Extensions (Remote Extension Lock)
To lock/unlock
2.1.2 Switching the Time Service Mode (Time Service)
Page
2.1 Control Features
2.1.3 Setting an Alarm for Other Extensions (Remote Timed Reminder [Wake-up Call])
To cancel
The operator or manager can remotely set or cancel the Timed Reminder feature for any extension.
2
hour/minute
Page
To erase
7 0
To disregard the newest call/overwrite the oldest call in the common area call log
3 77
2.1.6 Recording, Playing, or Erasing Common BV Outgoing Messages
To record
To play back
2 27
2
Page
2.1.7 Changing System Settings Using Programming Mode
8
*
2 7
9 X
*
* *
Page
Page
Page
Page
3.1.2 Changing Personal Settings Using Programming Mode
Setting Features
Clearing Features
To return features to default (Personal Programming Data Reset)
Page
3.1.3 Customising the Buttons
1234
9/0*
[ 123 4567 ]
3.1 Customising Your Phone (Personal Programming)
To confirm a button setting
To clear a button setting
3.2 Managing Call Logs
3.2.1 Requirements
3.2.2 Printing and Clearing Call Logs
1
5
* 2 *
3.3 Customising Your PBX (System Programming)
3.3.1 Programming Information
Icon Descriptions
Procedure
3.3.2 System Programming
System Speed Dialling Number [001]
1234
9/0*
[ 123 4567 ]
System Speed Dialling Name [011]
DISA Security Code [512]
DISA Security Code Digits [530]
a) b) c) d)
Entering Characters
Ann
2
6(5 times) 6(5 times)
Page
Page
4.1 Troubleshooting
4.1.1 Troubleshooting
Page
Page
4.2 Feature Number Table
4.2.1 Feature Number Table
Page
Page
Page
Page
Page
Page
Page
4.3 Identifying Tones
4.3.1 Identifying Tones
While On-hook
Ring Tone Patterns
Ring Tone Patterns Sent from the Telephone Company (New Zealand only)
Doorphone Chime Patterns
When Going Off-hook
Dial Tones Tone 1
Tone 2
Tone 3
Tone 4
When Making Calls
Busy Tones
Reorder Tones
Ringback Tones
While Off-hook
When Talking to an Outside Party When Setting the Features or Programming
Tone 2
Tone 3
Page
Numerics
A
B
C
D
F
G
H
I
J
Q
R
S
T
U
W
Y