Common BV OGM no | Philips KX-TEA308 instruction

2.1 Control Features

2.1.6Recording, Playing, or Erasing Common BV Outgoing Messages

If an optional voice message card is installed in the PBX, the operator or manager can record, play, or erase a common Built-in Voice Message (BV) outgoing message (OGM) in the common message area. When an outside (CO) line call is automatically directed to the common message area, or when a Direct Inward System Access (DISA) call is redirected to the common message area via Intercept Routing, the caller will hear a common BV OGM and can leave a voice message. To play back or erase the voice message, refer to "1.5.5 Using Voice Messaging (Built-in Voice Message [BV])".

To record

PT/SLT

7	2	2	common BV OGM no.	1	C.Tone
					C.Tone
Off-hook.	Enter 722.		Dial common BV OGM	Enter 1.	Enter #.
			number (01–24).

	An SLT user can enter "0"
	instead of "#".
Record	On-hook.
a message.

A PT user can play back the message by pressing the AUTO DIAL/STORE button instead of going on-hook.

To play back

PT/SLT

7	2	2	common BV OGM no.	2	C.Tone
					C.Tone
Off-hook.	Enter 722.		Dial common BV OGM	Enter 2.	Enter #.
			number (01–24).
					An SLT user can enter "0"
					instead of "#".
C.Tone
Confirm	On-hook.
the message.

• The AUTO DIAL/STORE button light shows the current status as follows: Off: You are recording a message, or a message has finished playing. Red on: A message is playing.

•You can stop playback by pressing the AUTO DIAL/STORE button.

User Manual 121

Image 121

Philips KX-TEA308 user manual Recording, Playing, or Erasing Common BV Outgoing Messages, Common BV OGM no

Contents

Advanced Hybrid System Using Voice Messaging Built-in Voice Message BV Feature Highlights This manual Important Information Safety InstructionsPage Page For Future Reference Table of Contents Troubleshooting 146 Control Features 114Feature Number Table 149 107Page Section Operation Before Operating a Telephone Before Operating a Telephone Restrictions ExamplesIcon Descriptions Your Extension Number Account code Fixed Buttons When You Use a Panasonic Proprietary Telephone Customised Buttons Customised Button Function Calling Other Extensions How to Follow the Steps Connection Example Basic Calling Making CallsCalling Other Extensions To call another extension Intercom Call To call the operator Operator Call Calling an Outside Party To select an idle unassigned outside CO line To select a specified outside CO line Emergency Call Account code Using an Account Code Account Code EntryOutside Phone no Easy Dialling Using a One-touch Button One-touch Dialling To dial To store a phone numberTo confirm Dialling a Preset Number by Going Off-hook Hot Line Using Numbers Stored in the PBX System Speed Dialling To set/cancel Using a Preprogrammed Number Quick DiallingQuick dialling no To dial automatically Automatic Redial RediallingAutomatic Redial To save Reserving a Busy Line Automatic Callback Busy Camp-on When the Dialled Party is Busy or There is No AnswerTo answer a callback ring set for a busy extension To answer a callback ring set for a busy outside CO line To cancel the callback ring Automatic Callback Busy Cancel Leaving a Message Waiting Indication To leave/cancel a message waiting indication While on-hook Lock code To lock/unlock message waiting indications To join an outside CO line call Joining an Existing Call Executive Busy Override To join an intercom call Calling an Extension That Is Refusing Calls DND OverrideTo leave the conference call While hearing the DND tone To switch the calling method Switching the Calling Method Alternate Calling-Ring/ Voice Extension PasswordOutside phone From an Outside Telephone To call an extension To call an outside party No Security Mode Customising Your System CO-to-CO Line Call Duration Answering Calls Receiving CallsLine Preference-Incoming Alternate Receiving-Ring/Voice Red on Set Answering Hands-free Hands-free Answerback Answering a Call from Another Telephone Call Pickup Answering a Call Ringing at Another Telephone Call PickupTAM extension no Prevent Allow Tone Off-hook Enter Enter 1 to prevent Enter # Transferring a Call Call Transfer During a ConversationTransferring to an Extension within the PBX To transfer Transferring to an Outside Destination Line access noOutside CO Holding Holding a CallTo hold General Call Hold To hold Exclusive Call Hold Held line no To retrieve a call Call Hold Retrieve Holding in a System Parking Zone Call Park Hold Mode Change proprietary telephone PT onlyTo park a call Flashing green at moderate speed You have a call on hold. To retrieve Call Park Retrieve Talking to 2 Parties Alternately Call Splitting Answering Call Waiting in the PBX Answering Call Waiting To hold the current call and then talk to the new party Type Selection Answering Call Waiting from the Telephone Company To establish a 3-party conference call Talking to Multiple Parties ConferenceTo disconnect one party and then talk to the other To leave a 3-party conference call Leaving a Conference Call Unattended Conference To return while others are talking Desired Phone no To establish a 5-party conference call At the original extension To disconnect a 5-party conference call Flashing red slowly Mute Muting a Microphone Microphone Mute To talk using the headset Using the Headset Headset Operation To switch from hands-free mode to the handset To switch from the handset to hands-free modeIf the other party has difficulty hearing you If the other party reports that your voice echoes Phone no Desired no Changing the Dialling Mode Pulse to Tone Conversion Forwarding Your Calls Call Forwarding FWD Before Leaving Your Desk Your Extension no To set/cancel from another extension Flashing red slowly FWD mode To set To cancelMessage no Display PT To lock/unlock To set Log-in/Log-out Leaving a Group Log-in/Log-out Leaving one’s desk Using Voice Messaging Built-in Voice Message BV Call Log To record To erase To play back Press FWD/DND Enter required number Forwarding Your Calls to Built-in Voice Message To leave a voice message in a users personal message area Leaving, Playing, or Erasing Voice MessagesTo leave a voice message in the common message area Press Message To leave a voice message using Direct Message To erase all voice messages in a voice message area To play back all voice messages in a voice message area Disa OGM or Dial Tone 5 1 s Dial Tone Paging Making/Answering a Paging AnnouncementPaging Paging and then Transferring a Call To answer Answering/Denying a Paging AnnouncementTo refuse/accept paging announcements Paging Deny Setting the Alarm Timed Reminder Setting the Telephone According to Your NeedsHour/minute To stop the alarm Refusing Incoming Calls Do Not Disturb DND To set/cancel for intercom/doorphone calls To set/cancel for outside CO line callsReceiving Call Waiting Prevent Allow Tone Turning on the Background Music BGM Set Tone Cancel Checking the Time Service Mode All messages left by other extensions will be cleared To monitor Monitoring a Room Room MonitorTo monitor through a doorphone Doorphone no To talk with a person in the monitored room To cancel a monitorTo stop a monitor temporarily while on-hook If a Doorphone/Door Opener is Connected Using User-supplied EquipmentCalling to and from a Doorphone Doorphone Call Opening a Door Door Open From an enabled extensionFrom an extension that is on a call with a doorphone Door opener no Desired service 6code Accessing External Services External Feature Access EFAIf a Host PBX is Connected Voice mail If a Voice Processing System is Connected To transfer a call to a mailbox APT Integration only To listen to messages Hands-free mode To set/cancel the LCS passwordScreening Calls Live Call Screening LCS Before operating To set LCS To cancel LCS Stop Answer Monitoring Call Operation Flowchart To record into your mailbox Recording a Conversation 2-way RecordFlashing green slowly Monitoring.*2 To record into another mailbox 2-way Transfer Calling with the Incoming Call Log Using a Display Proprietary TelephoneTo check the number of logged calls To erase caller information To view caller information and call back a caller Tone Press Message To erase all caller information in the personal area 111 Using a Display Proprietary Telephone Section Operator/Manager Operation Locking Other Extensions Remote Extension Lock Control Features To change the time service mode manually Switching the Time Service Mode Time ServiceTo confirm the current time service mode Red on Set Hour/minute Display PT 119 Enter Enter 2 to disregard Enter # Common BV OGM no Recording, Playing, or Erasing Common BV Outgoing Messages Enter Enter # Changing System Settings Using Programming Mode To play OGMs for 3-level AA Outgoing Message OGM for 125 Control Features Section Customising Your Phone & PBX Customising Your Phone Personal Programming Customising Your Phone Personal Programming Setting Features Changing Personal Settings Using Programming ModeProgramme Number Setting No line Ringing line Hands-free mode Clearing Features You can confirm your jack and extension number Button Programmable Button Programming Input Customising the Buttons 1234 To clear a button setting To confirm a button setting Requirements Managing Call Logs Printing and Clearing Call Logs Programming Information Customising Your PBX System ProgrammingList Fixed Button KX-T7730/KX-T7735 Function Procedure System Speed Dialling Number System Programming Disa Security Code System Speed Dialling Name Disa Security Code Digits Entering Characters Alphabet mode/ Numeral mode Customising Your PBX System Programming Section Appendix Troubleshooting TroubleshootingToll Restriction TRS is activated. Other party has set Data Line Security. Forgot my extension passwordWant to prevent a number that is stored Memory from being displayed when Power failure has occurred When a power failure occurs Problem Remedy Want to confirm my extension numberWhen the power is turned back on Date and/or time are not correct Feature Number Table Feature Number Table Feature Number Table Feature Number Table Feature Number Table Feature Number Table Feature Number Table Feature While dialling or talking Numbering Feature While a busy tone or DND tone is heard Numbering Feature When the extension is on-hook Numbering Identifying Tones Identifying TonesWhile On-hook Ring Tone Patterns Doorphone Chime Patterns Dial Tones When Going Off-hookTone Czech Republic only Busy Tones When Making CallsReorder Tones Ringback Tones When Setting the Features or Programming When Talking to an Outside PartyWhile Off-hook Tone Index Numerics Hold Pause Your Extension Number Copyright