Customising Your PBX System Programming | Philips KX-TEA308 guide

3.3 Customising Your PBX (System Programming)

144 User Manual

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Philips KX-TEA308 user manual Customising Your PBX System Programming

Contents

Advanced Hybrid System Feature Highlights Using Voice Messaging Built-in Voice Message BV This manual Safety Instructions Important InformationPage Page For Future Reference Table of Contents Control Features 114 Troubleshooting 146Feature Number Table 149 107Page Section Operation Before Operating a Telephone Before Operating a Telephone Examples RestrictionsIcon Descriptions Your Extension Number Account code When You Use a Panasonic Proprietary Telephone Fixed Buttons Customised Buttons Customised Button Function How to Follow the Steps Calling Other Extensions Connection Example Making Calls Basic CallingCalling Other Extensions To call another extension Intercom Call Calling an Outside Party To call the operator Operator Call To select a specified outside CO line To select an idle unassigned outside CO line Emergency Call Using an Account Code Account Code Entry Account codeOutside Phone no Using a One-touch Button One-touch Dialling Easy Dialling To store a phone number To dialTo confirm Using Numbers Stored in the PBX System Speed Dialling Dialling a Preset Number by Going Off-hook Hot Line Using a Preprogrammed Number Quick Dialling To set/cancelQuick dialling no Redialling To dial automatically Automatic RedialAutomatic Redial To save When the Dialled Party is Busy or There is No Answer Reserving a Busy Line Automatic Callback Busy Camp-onTo answer a callback ring set for a busy extension To cancel the callback ring Automatic Callback Busy Cancel To answer a callback ring set for a busy outside CO line To leave/cancel a message waiting indication Leaving a Message Waiting Indication While on-hook To lock/unlock message waiting indications Lock code Joining an Existing Call Executive Busy Override To join an outside CO line call Calling an Extension That Is Refusing Calls DND Override To join an intercom callTo leave the conference call While hearing the DND tone Switching the Calling Method Alternate Calling-Ring/ Voice To switch the calling method Password ExtensionOutside phone To call an extension From an Outside Telephone No Security Mode To call an outside party CO-to-CO Line Call Duration Customising Your System Receiving Calls Answering CallsLine Preference-Incoming Alternate Receiving-Ring/Voice Answering Hands-free Hands-free Answerback Red on Set Answering a Call Ringing at Another Telephone Call Pickup Answering a Call from Another Telephone Call PickupTAM extension no Prevent Allow Tone Off-hook Enter Enter 1 to prevent Enter # During a Conversation Transferring a Call Call TransferTransferring to an Extension within the PBX To transfer Line access no Transferring to an Outside DestinationOutside CO Holding a Call HoldingTo hold General Call Hold To hold Exclusive Call Hold To retrieve a call Call Hold Retrieve Held line no Hold Mode Change proprietary telephone PT only Holding in a System Parking Zone Call ParkTo park a call Flashing green at moderate speed You have a call on hold. To retrieve Call Park Retrieve Talking to 2 Parties Alternately Call Splitting Answering Call Waiting Answering Call Waiting in the PBX To hold the current call and then talk to the new party Answering Call Waiting from the Telephone Company Type Selection Talking to Multiple Parties Conference To establish a 3-party conference callTo disconnect one party and then talk to the other Leaving a Conference Call Unattended Conference To leave a 3-party conference call To return while others are talking To establish a 5-party conference call Desired Phone no To disconnect a 5-party conference call At the original extension Muting a Microphone Microphone Mute Flashing red slowly Mute Using the Headset Headset Operation To talk using the headset To switch from the handset to hands-free mode To switch from hands-free mode to the handsetIf the other party has difficulty hearing you If the other party reports that your voice echoes Changing the Dialling Mode Pulse to Tone Conversion Phone no Desired no Before Leaving Your Desk Forwarding Your Calls Call Forwarding FWD To set/cancel from another extension Your Extension no Flashing red slowly FWD mode To cancel To setMessage no Display PT To lock/unlock Leaving a Group Log-in/Log-out To set Log-in/Log-out Using Voice Messaging Built-in Voice Message BV Leaving one’s desk To record Call Log To play back To erase Forwarding Your Calls to Built-in Voice Message Press FWD/DND Enter required number Leaving, Playing, or Erasing Voice Messages To leave a voice message in a users personal message areaTo leave a voice message in the common message area To leave a voice message using Direct Message Press Message To play back all voice messages in a voice message area To erase all voice messages in a voice message area Disa OGM or Dial Tone Dial Tone 5 1 s Making/Answering a Paging Announcement PagingPaging Paging and then Transferring a Call Answering/Denying a Paging Announcement To answerTo refuse/accept paging announcements Paging Deny Setting the Telephone According to Your Needs Setting the Alarm Timed ReminderHour/minute To stop the alarm Refusing Incoming Calls Do Not Disturb DND To set/cancel for outside CO line calls To set/cancel for intercom/doorphone callsReceiving Call Waiting Prevent Allow Tone Turning on the Background Music BGM Set Tone Cancel Checking the Time Service Mode All messages left by other extensions will be cleared Monitoring a Room Room Monitor To monitorTo monitor through a doorphone Doorphone no To cancel a monitor To talk with a person in the monitored roomTo stop a monitor temporarily while on-hook Using User-supplied Equipment If a Doorphone/Door Opener is ConnectedCalling to and from a Doorphone Doorphone Call From an enabled extension Opening a Door Door OpenFrom an extension that is on a call with a doorphone Door opener no Accessing External Services External Feature Access EFA Desired service 6codeIf a Host PBX is Connected If a Voice Processing System is Connected Voice mail To listen to messages To transfer a call to a mailbox APT Integration only To set/cancel the LCS password Hands-free mode Screening Calls Live Call Screening LCS Before operating To cancel LCS To set LCS Operation Flowchart Stop Answer Monitoring Call Recording a Conversation 2-way Record To record into your mailboxFlashing green slowly Monitoring.*2 To record into another mailbox 2-way Transfer Using a Display Proprietary Telephone Calling with the Incoming Call LogTo check the number of logged calls To view caller information and call back a caller To erase caller information Tone Press Message To erase all caller information in the personal area 111 Using a Display Proprietary Telephone Section Operator/Manager Operation Control Features Locking Other Extensions Remote Extension Lock Switching the Time Service Mode Time Service To change the time service mode manuallyTo confirm the current time service mode Red on Set Hour/minute Display PT 119 Enter Enter 2 to disregard Enter # Recording, Playing, or Erasing Common BV Outgoing Messages Common BV OGM no Enter Enter # Changing System Settings Using Programming Mode Outgoing Message OGM for To play OGMs for 3-level AA 125 Control Features Section Customising Your Phone & PBX Customising Your Phone Personal Programming Customising Your Phone Personal Programming Changing Personal Settings Using Programming Mode Setting FeaturesProgramme Number Setting No line Ringing line Clearing Features Hands-free mode You can confirm your jack and extension number Customising the Buttons Button Programmable Button Programming Input 1234 To confirm a button setting To clear a button setting Managing Call Logs Requirements Printing and Clearing Call Logs Customising Your PBX System Programming Programming InformationList Fixed Button KX-T7730/KX-T7735 Function Procedure System Programming System Speed Dialling Number System Speed Dialling Name Disa Security Code Disa Security Code Digits Alphabet mode/ Numeral mode Entering Characters Customising Your PBX System Programming Section Appendix Troubleshooting TroubleshootingToll Restriction TRS is activated. Forgot my extension password Other party has set Data Line Security.Want to prevent a number that is stored Memory from being displayed when Problem Remedy Want to confirm my extension number Power failure has occurred When a power failure occursWhen the power is turned back on Date and/or time are not correct Feature Number Table Feature Number Table Feature Number Table Feature Number Table Feature Number Table Feature Number Table Feature Number Table Feature While a busy tone or DND tone is heard Numbering Feature While dialling or talking Numbering Feature When the extension is on-hook Numbering Identifying Tones Identifying TonesWhile On-hook Ring Tone Patterns Doorphone Chime Patterns When Going Off-hook Dial TonesTone Czech Republic only When Making Calls Busy TonesReorder Tones Ringback Tones When Talking to an Outside Party When Setting the Features or ProgrammingWhile Off-hook Tone Index Numerics Hold Pause Your Extension Number Copyright