Handle Incoming Messages | Aastra Telecom 4.2 guide

Message Handling

Handle Incoming Messages

Each time you access your mailbox, Messaging Voice Mail tells you how many new and saved messages you have. There are a number of options to choose from when handling these messages.

For example, you can:

•Listen to voice messages, voice comments attached to a fax message, and e-mail text messages (text-to-speech conversion).

•Save or delete messages.

•Retrieve deleted messages.

•View a fax or e-mail text message by forwarding it to a fax machine (See section “Forward to a Fax Machine”).

•Forward a message to one or more subscribers.

•Reply to a message by immediately transferring to the sender or by just recording a response.

Listen to new or saved messages or retrieve deleted messages

Access your subscriber mailbox

Press to listen to new messages

OR

Press to listen to saved messages

OR

Press to retrieve deleted messages

Message Type:Then choose one of the following options:

Press to access voice messages

Press to access fax messages

12	User Guide MX-ONE Messaging Voice Mail 4.2 Telephone User Interfacee

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Aastra Telecom 4.2 manual Handle Incoming Messages, Press to access voice messages Press to access fax messages

Contents

MX-ONE Messaging Voice Mail User Guide Table of Contents Welcome How to use this Guide Unified messaging through the telephone Message management featuresGeneral Information What can you do? Introduction to the Telephone User Interface Getting Started Enter your subscriber mailbox number Change your security code Access your subscriber mailbox Enter your security code Press to cancel and exit to the Personal Options menu When recording your name, do not include an introductionWhen satisfied, press to save the recording Record your name to identify your mailbox Record greetings for your mailbox Getting Started Press to access voice messages Press to access fax messages Handle Incoming Messages Press to access messages from a specific mailbox Press to access e-mail messagesPress to access messages from outside callers Press to access all messages Press to advance 5 seconds Press to Cancel or ExitPress to save the message for future reference Press for Help While listening to the selected messages you can perform a Choose one of the following optionsPress to listen to the selected messages Number of actions on your selections, as previously Create New Messages Press to access the message routing options Forward to a Fax Machine Fax Number Printing an e-mail or fax message on a fax machine Message Handling Customize Your Mailbox Message Handling Press to change your message notification Press to change language selection Press to record your personal greetingsPress to record an announcement for a mailbox you sponsor Press to change Short Message Service SMS notification Press to change message envelope settings Press to change call screening Press to change call blocking Press to access diverted call processing Other Features You May Have Unified Messaging Other Features Networking Voice Intercept Messaging VIM Useful Hints Speed logon with automatic phone number identification Useful Hints Useful Hints Useful Hints Press # for help at any time Index Page Short Message Service SMS SMS Quick Reference Card Voice Intercept Messaging VIM VIM Quick Reference Card Quick Reference Card