Directory Key | Aastra Telecom 6757I CT manual

Directory Key

By default, the 6757i CT has a Directory key configured on key 2 of the top set of keys. However, using the Aastra Web UI, you can assign the Directory key to any key on the top or bottom keys on the phone.

Directory

Key

The "Directory List" feature allows you to store frequently used names and numbers on the phone. You can also dial directly from a directory entry.

You can use the Directory key to access a Directory List which contains a customized list of names with phone numbers and labels.

In addition to creating a Directory key, you can also download a Directory List to your PC if required using the Aastra Web UI.

Reference

For more information about the Directory List, see “Directory List” on page 171.

Configuring a Directory Key

Aastra Web UI

Use the following procedure to configure a Directory key on the 6757i CT IP Phone. The procedure shows the top softkeys screen as an example.

Note: By default, the Directory key is Key 2 on the Top Softkeys.

Line Keys and Softkeys

Model 6757i CT IP Phone User Guide

135

Image 145

Aastra Telecom 6757I CT manual Model 6757i CT IP Phone User Guide 135, Configuring a Directory Key

Contents

6757i CT IP Phone Page Iii Software License AgreementPage Table of Contents Multiple Line and Call Appearances Defining an Emergency Dial PlanState-Based Softkeys Bottom Keys only Line Key Dialing a Number 152 Vii Handset Keys 211 Handset Key Descriptions 212 Additional Features 241 Pairing/Unpairing the Handset 234 Using the Expansion Modules 277 Available Features Enabled by Administrators 268Page Documentation About this GuideModel 6757i CT IP Phone User Guide Cordless Handset Features Phone FeaturesIntroduction Requirements Installation and Setup Plugging in and Starting the Phone Getting Started Updating Configuration SIP Network Connected/Network Disconnected Idle Screen Reference Idle Screen With Softkeys ConfiguredIdle Screen Screen Display After Picking Up the Handset Idle Screen with Voicemail Messages Idle Screen After Handset Pickup Key Descriptions IP Phone Keys and Key DescriptionsKeys Key Description IP Phone Keys and Key Descriptions Reference Phone Options via the IP Phone UI Methods for Customizing Your PhoneOption Number Call Forward Simplified Options Menu Phone Options via the Aastra Web UI Using the IP Phone UIReferences Using the Aastra Web UI Methods for Customizing Your Phone Operation Headings Descriptions StatusAvailable Functions for Softkeys Headings Descriptions Basic Settings Phone Status via IP Phone UI Phone StatusSelect Phone Status Scroll to IP&MAC Addresses and press Select Finding Your Phone’s IP Address Phone Status via the Aastra Web UI SIP Account Status SIP Account Status Status Description Condition Example Backup Registrar Line SIP Account Status Used?Where Customizing Your Phone Configuration Method Valid Values Default ValueRing Tones and Tone Sets Ring Tones Ring Tone Sets Configuring Ring Tones and Tone SetsSelect Preferences Select Ring Tone Press Done Select Tone Set Click on Basic Settings-Preferences-Ring Tones Contrast Level Setting Contrast LevelSelect Contrast Level Backlight Setting the BacklightSelect Backlight Off If you selected Auto, press the Advanced softkey Enabling/Disabling Live Dialpad Live DialpadSelect Preferences Select Live Dialpad Set Audio Audio Mode Setting Audio Mode and Headset Mic Volume Headset Mic VolumeSelect Preferences Select Set Audio Select Audio Mode Headset Speaker/Headset Headset/Speaker Select Headset Mic Volume Time and Date Configuring Time and DateSet Time and Time Format Select Preferences Select Time and Date Select Set Time Set Date and Date Format Select Time FormatSelect Preferences Select Time and Date Select Date Format Select Preferences Select Time and Date Select Time Zone Set Time ZoneDaylight Savings Time Select Preferences Select Daylight Savings Set Time Servers Min summertime 1h summertime Automatic DefaultSelect Preferences Select Time and Date Select Time Server Select from Time Server 1, Time Server 2, or Time Server Click on Basic Settings-Preferences-Time and Date Setting Click to save your settings Specifying the Language to Use LanguageSelect Screen Language Français French Click on Basic Settings-Preferences-Language Settings Keypad Input Alphabet Tables English Language InputFrench Key Uppercase Characters Lowercase Characters German Spanish Italian Configuring Language Input Using the IP Phone UIExample Select Input Language Click on Basic Settings- Preferences-Language Settings Latin 2 Character Set Setting a User Password User PasswordSelect User Password and press Select If you change the password Then you need to Click on Operation-User Password Reset a User Password Resetting a User Password Restarting your phone Click on Operation-ResetSelect Restart Phone Locking/Unlocking a Phone Phone LockLock the Phone Unlock the Phone Lock the Phone? field, click Click on Operation-Phone Lock Emergency Description Number Defining an Emergency Dial Plan 911110 Define an Emergency Dial Plan Multiple Line and Call Appearances Line Keys and Softkeys Softkeys Speeddial Key Function Description NoneDo Not Disturb Busy Lamp Field BLF Key Function Description Speeddial/Conf ServicesDirectory Callers List State-Based Softkeys Bottom Keys only Softkey Type Default StatesState Description Label LAB Key Display Behavior Sat Jan 1 1218am Softkey Line/Call Appearance Lights Line Key Line Keys and Softkeys Softkeys Configuring a Line Key Expansion Module Keys Speeddial Prefix Speeddial KeyKey Line=2 Enter Name Enter Number Line Save Backspace ABC Cancel Enter Name Press SD button Creating a Speeddial Using the Speed Dial Edit Option Line Keys and Softkeys Softkeys Click on Operation-Keypad Speeddial Select Preferences Select Speed Dial Edit Editing Speeddial Keys Edit the speeddial information as applicable and press Save Editing a Speeddial on a Softkey or Expansion Module Key Click on Operation-Keypad Speeddial Do not Disturb DND Key Configuring a DND Key Softkeys Busy Lamp Field BLF Key Global Configuring a BLF Key Through Click to save your changes BLF List Key Configuring a BLF List Key Through Expansion Module Keys Automatic Call Distribution ACD Key for Sylantro Servers Configuring an Automatic Call Distribution ACD Key Using the ACD Key Using the ACD Feature on your IP PhoneACD LED Table User ID and Password prompts displays Unavailable Log Out Line Keys and Softkeys Softkeys Expansion Module Keys Configuring Group Call Pickup GCP Key for Sylantro Servers Using Directed Call Pickup DCP Using Directed Call Pickup/Group Call PickupUsing Group Call Pickup GCP Select an extension Press the Pickup Key to answer the call XML Key Services Key Top and Bottom keys are softkeys100 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 101 Configuring XML Services 102 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 103 Configuring an XML Key 104 Model 6757i CT IP Phone User Guide From the Services Menu Accessing the XML ServiceServices Key Model 6757i CT IP Phone User Guide 105 WebApps Key Configuring a WebApps Key106 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 107 Using the WebApps KeyTo use the WebApps key Flash Key Configuring a Flash Key108 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 109 Sprecode Key Configuring a Sprecode Key110 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 111 Park/Pickup Keys Park/Pickup Static Configuration112 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 113 Park/Pickup Call Server Configuration ValuesServer Park Values Pickup Values Click on Basic Settings-Preferences-General Configuring Park /Pickup using Static Configuration114 Model 6757i CT IP Phone User Guide Key Configuration Using the Aastra Web UI Park/Pickup Key ConfigurationConfiguring Park/Pickup using Key Configuration Model 6757i CT IP Phone User Guide 115 116 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 117 Using the Park Call/Pickup Parked Call FeaturePark a Call Pickup a Parked Call 118 Model 6757i CT IP Phone User Guide Last Call Return lcr Key Sylantro Servers only Configuring a Last Call Return KeyModel 6757i CT IP Phone User Guide 119 How it works 120 Model 6757i CT IP Phone User Guide Call Forward Key Configuring a Call Forward KeyModel 6757i CT IP Phone User Guide 121 122 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 123 BLF/XferBLF/Xfer Key Requirements and Functionality 124 Model 6757i CT IP Phone User Guide Configuring a BLF/Xfer Key Model 6757i CT IP Phone User Guide 125 126 Model 6757i CT IP Phone User Guide Speeddial/XferSpeeddial/Xfer Key Requirements and Functionality Model 6757i CT IP Phone User Guide 127 Configuring a Speeddial/Xfer Key 128 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 129 Speeddial/Conf 130 Model 6757i CT IP Phone User Guide Configuring a Speeddial/Conf Key Model 6757i CT IP Phone User Guide 131 132 Model 6757i CT IP Phone User Guide Services Key Model 6757i CT IP Phone User Guide 133 Configuring a Services Key 134 Model 6757i CT IP Phone User Guide Directory Key Configuring a Directory KeyModel 6757i CT IP Phone User Guide 135 Directory Key 136 Model 6757i CT IP Phone User Guide Callers List Key Configuring a Callers List KeyModel 6757i CT IP Phone User Guide 137 Callers List Key 138 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 139 Intercom KeyIntercom Key 140 Model 6757i CT IP Phone User Guide Configuring an Intercom Key Model 6757i CT IP Phone User Guide 141 Phone Lock Key Configuring a Phone Lock Key142 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 143 Using the Lock/Unlock Key on the IP Phone Paging Key Sends the RTP Stream Configuring a Paging Key144 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 145 146 Model 6757i CT IP Phone User Guide Using the Paging Key None Key Configuring a None KeyModel 6757i CT IP Phone User Guide 147 148 Model 6757i CT IP Phone User Guide Empty Key Configuring an Empty KeyModel 6757i CT IP Phone User Guide 149 150 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 151 Deleting a Key Dialing a Number Making Calls152 Model 6757i CT IP Phone User Guide Pre-dialing a Number Using Handsfree SpeakerphoneModel 6757i CT IP Phone User Guide 153 Advanced Volume Controls for the Headset Mic Using a HeadsetTo change this volume To Make and Receive Calls Using a Headset Using the Icom Key Using IntercomIncoming Intercom Features Aastra Web UI Description Model 6757i CT IP Phone User Guide 155 156 Model 6757i CT IP Phone User Guide Incoming Intercom Features Description Aastra Web UI Redial Accessing the Redial ListModel 6757i CT IP Phone User Guide 157 Deleting from the Redial List 158 Model 6757i CT IP Phone User Guide Mute Answering an Incoming Call Receiving CallsModel 6757i CT IP Phone User Guide 159 To answer the call 160 Model 6757i CT IP Phone User Guide Sending an Incoming Call to Voicemail Placing a Call on Hold Handling CallsModel 6757i CT IP Phone User Guide 161 To place a call on hold 162 Model 6757i CT IP Phone User Guide When on HoldAutomatic Hold Retrieving a Held Call Transferring Calls Screen that displays when handset is liftedModel 6757i CT IP Phone User Guide 163 Blind Transfer 164 Model 6757i CT IP Phone User Guide Transfer Key when handset is liftedTo transfer a call to another extension Model 6757i CT IP Phone User Guide 165 Conferencing CallsLocal Conferencing 166 Model 6757i CT IP Phone User Guide Using Local ConferencingConference Key Joining Two Active Calls in a Single Conference Model 6757i CT IP Phone User Guide 167Centralized Conferencing for Sylantro and Broadsoft Servers 168 Model 6757i CT IP Phone User Guide Using Centralized Conferencing Model 6757i CT IP Phone User Guide 169 Setting Up Multiple Conferences for Sylantro Server only 170 Model 6757i CT IP Phone User Guide Ending CallsJoining Additional Parties to Active Conferences Managing Calls Accessing Your DirectoryDirectory List Model 6757i CT IP Phone User Guide 171 172 Model 6757i CT IP Phone User Guide Sorting Entries and Quick Search FeatureManaging the Directory List Adding New Entries to the Directory List Model 6757i CT IP Phone User Guide 173Screen Directory List Limitations Editing Entries in the Directory List 174 Model 6757i CT IP Phone User Guide Scrolling Multiple Screens Per Entry Model 6757i CT IP Phone User Guide 175 Arranging Multiple Screens 176 Model 6757i CT IP Phone User Guide Deleting Entries from the Directory List Model 6757i CT IP Phone User Guide 177 Saving Entries to the Directory List 178 Model 6757i CT IP Phone User Guide Directory Key Callers List Key Model 6757i CT IP Phone User Guide 179Directory Key Redial List Key Downloading the Directory List to Your PC 180 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 181 Accessing the Directory ListDownload the Directory List Click on Operation-Directory 182 Model 6757i CT IP Phone User Guide Callers ListCaller’s List Screen Display Display Item Description Model 6757i CT IP Phone User Guide 183 Accessing the Callers ListCallers List Key Handsfree Button Editing Entries in the Callers List 184 Model 6757i CT IP Phone User Guide Deleting Entries from the Callers List Model 6757i CT IP Phone User Guide 185 Downloading the Callers List to Your PC 186 Model 6757i CT IP Phone User GuideDownload the Callers List DND Account-Based Configuration Account Configuration DND and Call ForwardingModel 6757i CT IP Phone User Guide 187 188 Model 6757i CT IP Phone User Guide Configuring DND Model 6757i CT IP Phone User Guide 189 Configuring DND Using the Aastra Web UI Using DND Modes via the IP Phone UI Click on Basic Settings-Account Configuration190 Model 6757i CT IP Phone User Guide DND in Phone Mode Default DND in Account ModeModel 6757i CT IP Phone User Guide 191 192 Model 6757i CT IP Phone User Guide DND in Custom ModeIndicates DND Off Model 6757i CT IP Phone User Guide 193 Call Forward Account-Based Configuration 194 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 195 Configuring Cfwd Using the Aastra Web UI 196 Model 6757i CT IP Phone User Guide Click To save your changes Model 6757i CT IP Phone User Guide 197 198 Model 6757i CT IP Phone User Guide Cfwd in Account Mode Using Cfwd via the IP Phone UIModel 6757i CT IP Phone User Guide 199 200 Model 6757i CT IP Phone User Guide Call Forward State Screen Model 6757i CT IP Phone User Guide 201Change the State Change the Number Change the No. Rings Mode Screen No Cfwd phone Cfwd in Phone Mode202 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 203 204 Model 6757i CT IP Phone User Guide Calls Model 6757i CT IP Phone User Guide 205 Cfwd in Custom ModeAccount Screen 206 Model 6757i CT IP Phone User Guide Change Model 6757i CT IP Phone User Guide 207State No. Rings 208 Model 6757i CT IP Phone User Guide Accessing and Clearing Missed Calls Missed Calls IndicatorServices Key Callers List Model 6757i CT IP Phone User Guide 209 Voicemail Using Voicemail210 Model 6757i CT IP Phone User Guide Handset Keys Cordless HandsetModel 6757i CT IP Phone User Guide 211 212 Model 6757i CT IP Phone User Guide Handset Key Descriptions Item # Menu list Model 6757i CT IP Phone User Guide 213 Intercom Accessing Options on the Cordless Handset214 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 215 Ring Tone Custom Name Call timerVibrate 216 Model 6757i CT IP Phone User Guide Key Lock On or Off Handset Pairing/UnpairingModel 6757i CT IP Phone User Guide 217 Silent Alert Finding the Phones’s IP Address using the Handset218 Model 6757i CT IP Phone User Guide To activate Silent Alert from the option display Model 6757i CT IP Phone User Guide 219 Feature Keys on the Handset 220 Model 6757i CT IP Phone User Guide Feature Key Programming GuidelinesKey Function Description Private/Public Model 6757i CT IP Phone User Guide 221 Programming Feature KeysClick on Operation-Handset Keys Handset Icons and Status Messages Idle Mode222 Model 6757i CT IP Phone User Guide Screen Icons Using Handset Keys Multifunction Handset LED IndicatorModel 6757i CT IP Phone User Guide 223 224 Model 6757i CT IP Phone User Guide Handset Battery Indicator & Status Battery ChargingModel 6757i CT IP Phone User Guide 225 Menu List Â To adjust the receiver volume Volume ControlTo adjust the ringer volume Directory Cordless Handset Model 6757i CT IP Phone User Guide 227 Adding an Entry to the Directory 228 Model 6757i CT IP Phone User GuideTo add an entry to the directory Model 6757i CT IP Phone User Guide 229 Callers List Cordless HandsetDialing from the Callers List Saving Entries from the Callers List to the Directory 230 Model 6757i CT IP Phone User Guide Receiving Calls Making Calls from Cordless HandsetCall Privacy Model 6757i CT IP Phone User Guide 231 232 Model 6757i CT IP Phone User Guide Public and Private Feature Key Model 6757i CT IP Phone User Guide 233 Pairing/Unpairing the Handset Pairing and Unpairing Cordless Handset to BasePairing the Handset to the Base Unit Select Preferences-Handset Pairing Model 6757i CT IP Phone User Guide 235 Select Hset Pairing Failed Pairing of Handset Successful Pairing of Handset236 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 237 Unpairing the Handset from the Base Unit Using the Base UI Successful Removal 238 Model 6757i CT IP Phone User GuideFailed Removal Successful Removal Attempt Model 6757i CT IP Phone User Guide 239 Failed Removal Attempt 240 Model 6757i CT IP Phone User Guide Configuring Suppression of Dtmf Playback Additional FeaturesStar Codes Suppress Dtmf Playback 242 Model 6757i CT IP Phone User Guide Click on Basic Settings-Preferences Display Dtmf Digits Configuring Display of Dtmf DigitsModel 6757i CT IP Phone User Guide 243 244 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 245 Enable/Disable Call WaitingEnabling/Disabling Call Waiting 246 Model 6757i CT IP Phone User Guide Play Call Waiting Tone Configuring Call Waiting ToneModel 6757i CT IP Phone User Guide 247 Stuttered Dial Tone Configuring Stuttered Dial Tone248 Model 6757i CT IP Phone User Guide XML Beep Support Configuring XML Beep SupportModel 6757i CT IP Phone User Guide 249 Configuring Status Scroll Delay Status Scroll Delay250 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 251 Incoming Call Interrupts DialingTransfer/Conference Call Behavior Intercom Behavior 252 Model 6757i CT IP Phone User Guide Configuring Incoming Call Interrupts Dialing Model 6757i CT IP Phone User Guide 253 Switch UI Focus to Ringing Line Phone Feature Preferred Line Behavior Preferred Line and Preferred Line Timeout254 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 255 Configuring Goodbye Key to Cancel Incoming Calls Goodbye Key Cancels Incoming Calls256 Model 6757i CT IP Phone User Guide Goodbye Key Cancels Incoming Call is Using the Goodbye Key to Cancel Incoming Calls FeatureModel 6757i CT IP Phone User Guide 257 UPnP Mapping Lines for remote phones Configuring UPnP Mapping Lines258 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 259 Configuring Message Waiting Indicator Message Waiting Indicator260 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 261 Incoming Intercom Call FeaturesIncoming Intercom Microphone Mute Auto-Answer/Play Warning Tone 262 Model 6757i CT IP Phone User GuideAllow Barge Model 6757i CT IP Phone User Guide 263 Configuring Incoming Intercom Settings 264 Model 6757i CT IP Phone User Guide Using Redial Key for Last Number Redial Group RTP Paging receives RTP streams Model 6757i CT IP Phone User Guide 265 Group Paging RTP Settings Configuring Group RTP Paging266 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 267 Configuring Lldp Elin Outgoing Intercom Calls Available Features Enabled by AdministratorsMissed Call Summary Subscription 268 Model 6757i CT IP Phone User Guide Autodial Hotline and Warmline Customizable Callers List Key and Services KeyCentralized Conferencing Model 6757i CT IP Phone User Guide 269 XML Softkey for Special Characters in XML Applications Answer and Ignore Softkeys for XML Applications270 Model 6757i CT IP Phone User Guide Playing a WAV File On Your Phone Using the Keypad During Active XML ApplicationsModel 6757i CT IP Phone User Guide 271 IP Phone UI Screen During WAV Streaming 272 Model 6757i CT IP Phone User Guide Key RedirectionOptions Key XML Override for a Locked Phone XML Applications and Off-Hook InteractionRTP Recording and Simultaneous Playing Model 6757i CT IP Phone User Guide 273 IP Phone UI when Broadsoft CMS is Enabled Hold Feature Enhancement for Broadsoft Servers274 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 275 Model M670i and M675i Expansion ModulesModel M670i Model M675i Expansion Module keys support the following functions 276 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 277 Using the Expansion ModulesM670i Expansion Module M675i Expansion Module 1 Screen 278 Model 6757i CT IP Phone User Guide2 Screen Press-and-Hold to Create a Speeddial Key Model 6757i CT IP Phone User Guide 279 280 Model 6757i CT IP Phone User Guide Troubleshooting Solutions Why does my phone display the No Service message? What are services, and how do I use them?How do I change my user password? Model 6757i CT IP Phone User Guide 281 282 Model 6757i CT IP Phone User Guide Why does my phone display Bad Encrypted Config? How do I restart the IP phone? Model 6757i CT IP Phone User Guide 283 How do I lock my phone? 284 Model 6757i CT IP Phone User Guide Model 6757i CT IP Phone User Guide 285 Page Warranty Repair Services Limited WarrantyExclusions After Warranty Service Time Zone Name/Time Zone Code Table Appendix a Time Zone CodesTime Zone Name Time Zone Code NST Time SGT Numerics Index Index-2 Model 6757i CT IP Phone User Guide Index-3 Index-4 Model 6757i CT IP Phone User Guide Index-5 Page