Finding items in the Directory | Aastra Telecom 9516CW instruction

To listen to a personalized greeting:

1.Press ¢.

2.Press ªto ﬁnd your greeting.

3.Press ¶.

4.Press ®.

To change a personalized greeting:

1.Press ¢.

2.Press ªto ﬁnd the greeting you want to change.

3.Press §.

4.Lift handset and press §.

5.Re-record your greeting.

6.Press ßto end your recording.

7.Press ®.

To delete a personalized greeting:

1.Press ¢

2.Press ªto ﬁnd the name you want or press the ﬁrst letter of the name using

the dial pad. See Entering Names on page 22.

3.Press ¶.

4.While the personalized greeting is playing, press ∑twice.

5.Press ®.

Note: If you don’t have a personalized greeting assigned to a number in your direc- tory, the person calling you from that number will hear the General Mailbox greeting if you have recorded one. If you have not recorded a general greeting, the caller will hear the factory-programmed greeting.

Finding items in the Directory

To find items in the Directory:

1.To see the Directory heading, press ¢.

2.To see the listings that start with a particular letter, press the appropriate dial pad key. To see the other listings under that letter, press –. (For example: ﬁtakes you to the ﬁrst “J” listing, then–takes you to the next “J” listingﬁ. ﬁtakes you to

the ﬁrst “K” listing). SeeEntering Names on page 22.

Or , to move down and up the list, press –or ≠. If you want to scroll steadily, press and hold –or ≠. To view which mailbox you have assigned someone or to listen to a voice tag you have recorded for someone, press ‘. To listen to the personalized greeting for a Directory entry, press ¶.

3.To leave the Directory at any time, press ¢or ®.

Note: If you are on a call while you are viewing the Directory, pressing ®also drops the call.

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Aastra Telecom 9516CW Finding items in the Directory, To listen to a personalized greeting, To find items in the Directory

Contents

9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Pag Set Options listSet Options list Machine or modem Basic InstallationConnecting the handset cord Connecting the line cord Connecting an optional fax Desk Mounting Checking your telephone Putting a call on hold Basic FeaturesMaking a call Answering a call Making a Handsfree call Using the Redial ListPutting a call on mute Call Waiting Identiﬁcation on or off Call Waiting IdentiﬁcationSuper Call Waiting Identiﬁcation SuperFlash † 5678-1234 To change the language Setting the date and timeTurning the display of Call Waiting Identiﬁcation on or off Changing the display language Controlling the speaker volume Setting the ring tone and ringer volumeControlling the ringer volume Controlling the handset volume To set the number of rings Turning the Answering Machine on or offNumber of Rings before answering To turn the answering machine on or off Greetings Special Greeting General Greeting To listen to your greeting Private Greeting †Recording Greetings To record your greeting Auto playback Knowing when you have a messageMessages Audible Message Alert Selective message delete Controlled playback using the Callers ListPlayback Options Make Message New Calling party control Callers ListCall screening Call intercept Deleting a memo MemosRecording a memo Listening to a memo Mailboxes on page 29 and Mailbox Greetings on DirectoryCall Announce Voice Tag To save a new entry to the Directory Creating a New Directory Entry Call Announce Voice Tag Entering Names Call Announcment Voice Tag options To enable No AnnounceNo Announce Name or Number To enable Name OnlyTo enable Name and Number Name Only Saving a displayed number to the Directory To record a personalized greeting Saving a memory key entry to the DirectoryPersonalized Greetings for Directory entries To save a memory key entry to the Directory To delete a personalized greeting Finding items in the DirectoryTo listen to a personalized greeting To change a personalized greeting To edit a Directory entry Making a call from the DirectoryEditing in the Directory To make a call from the Directory To delete all items MailboxesDeleting items from the Directory To delete individual items Editing the mailbox name and class Mailbox Greetings To record your greeting New Directory Entry on Assigning people to a MailboxTo assign people to a mailbox Finding items in the Callers List Using the Callers ListSetting up the Callers List Callers List Extensions, see Entering area codes Making a call from the Callers ListSee Editing in the Callers List Editing in the Callers List To delete an item in the Callers List Saving displayed numbers from the Callers ListDeleting items from the Callers List To make the message new in the Callers List To delete all items in the Callers List Memory keysSaving numbers and names to memory keys Call Announce Voice Tag on Saving from the display to memory keys Personalized Greetings for Memory keys Recording a Call Announcement Voice Tag for a memory keyCall Announcement Voice Tag On page 22 for more information Labeling the memory keys Making calls from memory keys See Selecting the dial pad mode To delete a memory key Editing memory keysDeleting memory keys To edit a memory key To save a feature Off code Saving features in memory keysUsing feature keys To save a feature On cod To save a FeatureLight Off key Saving a feature and light to memory keysUsing Feature Light k ys To save a FeatureLight On key Deleting a timer key Advanced FeaturesAdding a timer key Using the call Timer To delete a page key UsingDeleting a page key To send a page message Selecting the dial pad mode Installing the page linesTo select the dial pad mode To enter area codes and prefixes Entering area codesTo delete or change an area code or prefix To enter Dialing Restrictions EnteringRestrictedDialing RestrictionsTo delete or change Dialing Restrictions To enter security numbers Security Numbers featureTo delete or change a security number Setting the Fax Switch Fax SwitchTo set the Fax Switch To copy the Directory to another 9516CW telephone Copying the Directory to another 9516CW telephone To change the headset mode Using a headsetChanging the headset mode To enable call blocking Example of Automated Attendant Automated Attendant To enable or disable the Automated Attendant Joe then set up his mailboxes as shown in this table Remote Notiﬁcation To enable or disable Remote NotificationTo set the remote Notification Number To set your password Remote Access To listen to your messages remotely Remote Access Main Menu Clear Message Waiting Knowing when you haveMessageVoice Mail messageDisplay messages and lights Callers List screen What it means General display messages Ers Display messages CallersListMessage What it means Learning about the Lights Set indicator light messagesHandsfree indicator light messages Feature Light If a power failure occurs while you are on a handsfree call If a power failure occurs while you are on a handset callSpecial Information about your 9516CW Troubleshooting How do I answer Call Waiting? How do I set up call announcement?Am unable to call back from the Callers List How do I record a greeting? Index Index Index Aastra Telecom