Saving a memory key entry to the Directory | Aastra Telecom 9516CW

Saving a memory key entry to the Directory

To save a memory key entry to the Directory:

1.Press the desired memory key. Ensure the live dial pad option is turned off.

2.Press ß.

3.Press ¢. If the name was displayed with the number, both are now saved in the Directory. If no name is saved, you are prompted to enter one. If you do not want to enter a name, go to step 5. To enter a name, use the dial pad. (See Entering Names on page 22.)

4.Select the mailbox.

5.Press ß.

6.Lift the handset and press §to record a Call Announcement (Voice Tag). See

Call Announce (Voice Tag) on page 22.

Note : If you do not want to record a Call Announcement (Voice Tag) go to step 11.

7.Record your Call Announcement (Voice Tag) after the tone.

8.Press ß.

9.Press ¶to review your recording.

10.Press ßto end your recording.

11.Press ®. To record a personalized greeting for this directory entry, see Personal-

ized Greetings for Directory entries	, below.

Personalized Greetings for Directory entries

You can record a personal greeting for each number (up to 75) that you have entered in the Directory. When the call is received and the incoming number is matched to a number in the Directory, the caller will hear a personal greeting.†

For example, if someone named Peter calls, the message could be:

“Hi Peter. The time for the dinner meeting tonight is now 7:30 pm instead of 6:30 pm.”

To record a personalized greeting:

1.Press ¢.

2.Press ªto ﬁnd the name you want or press the ﬁrst letter of the name using

the dial pad. See Entering Names on page 22.

3.Press §.

4.Lift handset and press §.

5.Record your personalized greeting.

6.Press ßto end your recording.

7.Press ®.

Note : If you assign a personal greeting to a number that is already assigned to a mailbox, a person dialing that number will hear the Personal greeting, not the General greeting.

†You must subscribe to your telephone company for the Calling Line Identiﬁcation service.

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Aastra Telecom 9516CW manual Saving a memory key entry to the Directory, Personalized Greetings for Directory entries

Contents

9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Set Options list PagSet Options list Connecting an optional fax Basic InstallationConnecting the handset cord Connecting the line cord Machine or modem Checking your telephone Desk Mounting Answering a call Basic FeaturesMaking a call Putting a call on hold Using the Redial List Making a Handsfree callPutting a call on mute Call Waiting Identiﬁcation Call Waiting Identiﬁcation on or offSuper Call Waiting Identiﬁcation 5678-1234 SuperFlash † Changing the display language Setting the date and timeTurning the display of Call Waiting Identiﬁcation on or off To change the language Controlling the handset volume Setting the ring tone and ringer volumeControlling the ringer volume Controlling the speaker volume To turn the answering machine on or off Turning the Answering Machine on or offNumber of Rings before answering To set the number of rings Greetings General Greeting Special Greeting To record your greeting Private Greeting †Recording Greetings To listen to your greeting Audible Message Alert Knowing when you have a messageMessages Auto playback Make Message New Controlled playback using the Callers ListPlayback Options Selective message delete Call intercept Callers ListCall screening Calling party control Listening to a memo MemosRecording a memo Deleting a memo Directory Mailboxes on page 29 and Mailbox Greetings onCall Announce Voice Tag Creating a New Directory Entry To save a new entry to the Directory Entering Names Call Announce Voice Tag To enable No Announce Call Announcment Voice Tag optionsNo Announce Name Only To enable Name OnlyTo enable Name and Number Name or Number Saving a displayed number to the Directory To save a memory key entry to the Directory Saving a memory key entry to the DirectoryPersonalized Greetings for Directory entries To record a personalized greeting To change a personalized greeting Finding items in the DirectoryTo listen to a personalized greeting To delete a personalized greeting To make a call from the Directory Making a call from the DirectoryEditing in the Directory To edit a Directory entry To delete individual items MailboxesDeleting items from the Directory To delete all items Mailbox Greetings Editing the mailbox name and class To record your greeting Assigning people to a Mailbox New Directory Entry onTo assign people to a mailbox Callers List Using the Callers ListSetting up the Callers List Finding items in the Callers List Editing in the Callers List Making a call from the Callers ListSee Editing in the Callers List Extensions, see Entering area codes To make the message new in the Callers List Saving displayed numbers from the Callers ListDeleting items from the Callers List To delete an item in the Callers List Call Announce Voice Tag on Memory keysSaving numbers and names to memory keys To delete all items in the Callers List Saving from the display to memory keys Labeling the memory keys Recording a Call Announcement Voice Tag for a memory keyCall Announcement Voice Tag On page 22 for more information Personalized Greetings for Memory keys See Selecting the dial pad mode Making calls from memory keys To edit a memory key Editing memory keysDeleting memory keys To delete a memory key To save a feature On cod Saving features in memory keysUsing feature keys To save a feature Off code To save a FeatureLight On key Saving a feature and light to memory keysUsing Feature Light k ys To save a FeatureLight Off key Using the call Timer Advanced FeaturesAdding a timer key Deleting a timer key To send a page message UsingDeleting a page key To delete a page key Installing the page lines Selecting the dial pad modeTo select the dial pad mode Entering area codes To enter area codes and prefixesTo delete or change an area code or prefix EnteringRestrictedDialing Restrictions To enter Dialing RestrictionsTo delete or change Dialing Restrictions Security Numbers feature To enter security numbersTo delete or change a security number Fax Switch Setting the Fax SwitchTo set the Fax Switch Copying the Directory to another 9516CW telephone To copy the Directory to another 9516CW telephone To enable call blocking Using a headsetChanging the headset mode To change the headset mode Automated Attendant Example of Automated Attendant Joe then set up his mailboxes as shown in this table To enable or disable the Automated Attendant To enable or disable Remote Notification Remote NotiﬁcationTo set the remote Notification Number Remote Access To set your password Remote Access Main Menu To listen to your messages remotely Callers List screen Knowing when you haveMessageVoice Mail messageDisplay messages and lights Clear Message Waiting General display messages What it means CallersList Ers Display messagesMessage What it means Feature Light Set indicator light messagesHandsfree indicator light messages Learning about the Lights If a power failure occurs while you are on a handset call If a power failure occurs while you are on a handsfree callSpecial Information about your 9516CW Troubleshooting How do I record a greeting? How do I set up call announcement?Am unable to call back from the Callers List How do I answer Call Waiting? Index Index Index Aastra Telecom