Entering Names, Call Announce Voice Tag | Aastra Telecom 9516CW

Entering Names

You can enter names (up to 16 letters) to correspond with numbers you have entered into the Directory or a memory key. The following paragraphs explain how to enter letters using the dial pad. Before you can use the dial pad to enter names, you must ﬁrst save or edit a number in the Directory or a memory key.

To program a name, ﬁnd the dial pad key that has the ﬁrst character of the name. Keep watching the display as you press the key until that character appears on the display. Press a different dial pad key for the next character. If the next character is on the same key, press ‘to move to the next space. To display upper case letters, press ˙, then press the appropriate dial pad key.

For example: to enter the name Ruth, press these keys:

‡‡‡,°°,‘,°,››

If you wish to change a digit or letter after you have entered it, press “to erase it.

⁄ , - ’ & . ( ) 1		¤ a A b B c C 2		‹ d D e E f F 3
›	g G h H i I 4	ﬁ j J k K l L 5		ﬂ	m M n N o O 6
‡	p P q Q r R s S 7	°	t T u U v V 8	·	w W x X y Y z Z 9
• *		‚	0	£ #

To backspace and erase a mistake, press “. To insert a space, press ‘.

Call Announce (Voice Tag)

You can record a brief announcement associated with an entry in the Directory. See Cre-

ating a New Directory Entry on page 21 for more information on Directory entries. Generally this announcement is the name of a person matching the entry. When an incom- ing number matches a number in the Directory, the Call Announcement (Voice Tag) is played through the 9516CW speaker.†

To record a name for Call Announce (Voice Tag) to the Directory:

1.Press ¢.

2.Press ªto scroll to the name or use the dial pad to enter the name. For infor-

mation about entering names, refer to Entering Names , above.

3.Press “to begin editing.

4.Press ßthree times.

5.Lift the handset and press §.

6.Record the announcement.

7.Press ßtwice.

8.Press ®.

Note : If you have adjusted your speaker volume, your Call Announcement (Voice Tag) will be played through the speaker at the new volume. See Controlling the Speaker Volume on page 11 for more information.

†You must subscribe to your telephone company for the Calling Line Identiﬁcation service.

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Aastra Telecom 9516CW manual Entering Names, Call Announce Voice Tag

Contents

9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Set Options list Set Options listPag Connecting an optional fax Basic InstallationConnecting the handset cord Connecting the line cord Machine or modem Checking your telephone Desk Mounting Answering a call Basic FeaturesMaking a call Putting a call on hold Putting a call on mute Using the Redial ListMaking a Handsfree call Super Call Waiting Identiﬁcation Call Waiting IdentiﬁcationCall Waiting Identiﬁcation on or off 5678-1234 SuperFlash † Changing the display language Setting the date and timeTurning the display of Call Waiting Identiﬁcation on or off To change the language Controlling the handset volume Setting the ring tone and ringer volumeControlling the ringer volume Controlling the speaker volume To turn the answering machine on or off Turning the Answering Machine on or offNumber of Rings before answering To set the number of rings Greetings General Greeting Special Greeting To record your greeting Private Greeting †Recording Greetings To listen to your greeting Audible Message Alert Knowing when you have a messageMessages Auto playback Make Message New Controlled playback using the Callers ListPlayback Options Selective message delete Call intercept Callers ListCall screening Calling party control Listening to a memo MemosRecording a memo Deleting a memo Call Announce Voice Tag DirectoryMailboxes on page 29 and Mailbox Greetings on Creating a New Directory Entry To save a new entry to the Directory Entering Names Call Announce Voice Tag No Announce To enable No AnnounceCall Announcment Voice Tag options Name Only To enable Name OnlyTo enable Name and Number Name or Number Saving a displayed number to the Directory To save a memory key entry to the Directory Saving a memory key entry to the DirectoryPersonalized Greetings for Directory entries To record a personalized greeting To change a personalized greeting Finding items in the DirectoryTo listen to a personalized greeting To delete a personalized greeting To make a call from the Directory Making a call from the DirectoryEditing in the Directory To edit a Directory entry To delete individual items MailboxesDeleting items from the Directory To delete all items Mailbox Greetings Editing the mailbox name and class To record your greeting To assign people to a mailbox Assigning people to a MailboxNew Directory Entry on Callers List Using the Callers ListSetting up the Callers List Finding items in the Callers List Editing in the Callers List Making a call from the Callers ListSee Editing in the Callers List Extensions, see Entering area codes To make the message new in the Callers List Saving displayed numbers from the Callers ListDeleting items from the Callers List To delete an item in the Callers List Call Announce Voice Tag on Memory keysSaving numbers and names to memory keys To delete all items in the Callers List Saving from the display to memory keys Labeling the memory keys Recording a Call Announcement Voice Tag for a memory keyCall Announcement Voice Tag On page 22 for more information Personalized Greetings for Memory keys See Selecting the dial pad mode Making calls from memory keys To edit a memory key Editing memory keysDeleting memory keys To delete a memory key To save a feature On cod Saving features in memory keysUsing feature keys To save a feature Off code To save a FeatureLight On key Saving a feature and light to memory keysUsing Feature Light k ys To save a FeatureLight Off key Using the call Timer Advanced FeaturesAdding a timer key Deleting a timer key To send a page message UsingDeleting a page key To delete a page key To select the dial pad mode Installing the page linesSelecting the dial pad mode To delete or change an area code or prefix Entering area codesTo enter area codes and prefixes To delete or change Dialing Restrictions EnteringRestrictedDialing RestrictionsTo enter Dialing Restrictions To delete or change a security number Security Numbers featureTo enter security numbers To set the Fax Switch Fax SwitchSetting the Fax Switch Copying the Directory to another 9516CW telephone To copy the Directory to another 9516CW telephone To enable call blocking Using a headsetChanging the headset mode To change the headset mode Automated Attendant Example of Automated Attendant Joe then set up his mailboxes as shown in this table To enable or disable the Automated Attendant To set the remote Notification Number To enable or disable Remote NotificationRemote Notiﬁcation Remote Access To set your password Remote Access Main Menu To listen to your messages remotely Callers List screen Knowing when you haveMessageVoice Mail messageDisplay messages and lights Clear Message Waiting General display messages What it means Message What it means CallersListErs Display messages Feature Light Set indicator light messagesHandsfree indicator light messages Learning about the Lights Special Information about your 9516CW If a power failure occurs while you are on a handset callIf a power failure occurs while you are on a handsfree call Troubleshooting How do I record a greeting? How do I set up call announcement?Am unable to call back from the Callers List How do I answer Call Waiting? Index Index Index Aastra Telecom